PRINCE2F PRINCE2 Practices Practice Test 19 — 15 Questions

Question 1

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose', meaning the product meets the stated requirements and is suitable for its intended use, not necessarily the highest possible standard.

Answer

The highest possible standard achievable

Answer

Compliance with ISO 9001

Answer

Zero defects in all deliverables

Question 2

Which plan is produced during the Initiating a Project process and covers the entire project at a high level?

Accepted Answer

Project Plan. The Project Plan is produced during Initiating a Project and provides the overall plan for the project.

Answer

Exception Plan

Answer

Stage Plan

Answer

Team Plan

Question 3

In the risk management procedure, what is the difference between a risk owner and a risk actionee?

Accepted Answer

Risk owner manages the risk overall; risk actionee performs specific actions. In PRINCE2's risk management procedure, the risk owner is responsible for managing, monitoring, and controlling all aspects of a risk, including ensuring that appropriate responses are implemented. The risk actionee, on the other hand, is assigned to carry out specific risk response actions. Option B correctly captures this distinction: the risk owner manages the risk overall, while the risk actionee performs specific actions.

Answer

Risk owner identifies risks; risk actionee assesses them

Answer

Risk owner is the same as risk actionee in PRINCE2

Answer

Risk owner is on the Project Board; risk actionee is a team member

Question 4

A project is using PRINCE2's product-based planning. What is the first step in this approach?

Accepted Answer

Create a product breakdown structure. Product-based planning starts with identifying the products (outputs) required, i.e., creating a Product Breakdown Structure.

Answer

Write a product description for each product

Answer

Estimate the effort and duration for each activity

Answer

Sequence the activities required to produce the products

Question 5

Which component of the Business Case describes the expected measurable improvements resulting from the project?

Accepted Answer

Expected benefits. The 'Expected benefits' component of the Business Case in PRINCE2 specifically quantifies the measurable improvements that the project will deliver, such as increased revenue, reduced costs, or improved efficiency. These benefits must be defined in measurable terms to enable post-project evaluation against the Business Case. The other options describe different aspects: Reasons justify the project, Major risks identify uncertainties, and Dis-benefits document negative outcomes.

Answer

Reasons

Answer

Major risks

Answer

Dis-benefits

Question 6

During which process does the Project Board authorize the project to proceed with the initiation stage?

Accepted Answer

Directing a Project. The Project Board authorizes the project to proceed with the initiation stage during the 'Directing a Project' process. This process covers the Project Board's decision-making responsibilities, including giving the authorization to start the initiation stage after reviewing the Project Brief and the Stage Plan for initiation. The specific management product used for this authorization is the 'Project Initiation Documentation' (PID) approval, but the decision itself is a key activity in the Directing a Project process.

Answer

Starting up a Project

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Initiating a Project

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Controlling a Stage

Question 7

During the Managing Product Delivery process, the Team Manager delivers products to the Project Manager. What document authorizes the Team Manager to deliver the work?

Accepted Answer

Work Package. A Work Package is the document that authorizes the Team Manager to create one or more products. It contains details of the work to be done and constraints.

Answer

Project Plan

Answer

Stage Plan

Answer

Product Description

Question 8

A project has identified an opportunity to reduce costs by using a new technology. The Project Manager decides to allocate additional resources to increase the likelihood of this opportunity occurring. Which risk response type is being applied?

Accepted Answer

Enhance. The project is taking proactive action to increase the probability of a positive opportunity (cost reduction via new technology). In PRINCE2, the 'Enhance' response is specifically used to increase the likelihood and/or impact of an opportunity. By allocating additional resources to boost the chance of the technology succeeding, the Project Manager is applying the Enhance response, not Exploit (which would assume the opportunity is already certain and seeks to maximize its benefits).

Answer

Share

Answer

Reject

Answer

Exploit

Question 9

Which practice describes the project management team structure and defines roles and responsibilities?

Accepted Answer

Organising. The Organising practice defines the project management team structure, roles, and responsibilities, including the four levels of management (corporate/programme management, project board, project manager, and team manager) and the three project interests (business, user, supplier). It establishes clear accountability and authority within the PRINCE2 project management team.

Answer

Plans

Answer

Business Case

Answer

Progress

Question 10

In PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product meets the stated requirements and satisfies the user's needs. This definition aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. It is not about perfection (zero defects) or mere conformance to specification, but about whether the product serves its intended use in the project context.

Answer

Zero defects

Answer

Customer satisfaction

Answer

Conformance to specification

Question 11

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance is independent; Project Support provides administrative services. Project Assurance is independent oversight of the project's direction and controls, while Project Support provides administrative and advisory services to the Project Manager.

Answer

There is no difference; they are interchangeable terms

Answer

Project Assurance focuses on products; Project Support focuses on processes

Answer

Project Assurance is performed by the Project Manager; Project Support is performed by the team

Question 12

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Business Case. The Business Case is a core component of the Project Initiation Documentation (PID) because it provides the justification for the project, including costs, benefits, and risks. The Project Plan is also a component of the PID as it defines how and when the project objectives will be achieved, including timescales and resource requirements. Both are mandatory elements that form the foundation of the PID in PRINCE2.

Answer

Project Brief

Answer

Checkpoint Report

Answer

Project Product Description

Question 13

Which THREE of the following are typical response strategies for a threat (negative risk) in PRINCE2?

Accepted Answer

Share. In PRINCE2, the typical response strategies for a threat (negative risk) include Avoid, Reduce, Transfer, and Share. Option A (Share) is correct as it involves collaborating with another party to manage the threat. Option B (Avoid) is correct by eliminating the threat. Option C (Reduce) is correct by lowering probability or impact. Option D (Transfer) is also a threat response, but since the question asks for THREE, the set of A, B, C is correct. Share is often confused as only an opportunity response, but in PRINCE2, it can be used for threats as well.

Answer

Transfer

Answer

Exploit

Question 14

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The three defined types of issue are Problem/Concern, Request for Change (RFC), and Off-specification. Option C is correct because a Request for Change is a formal proposal for a modification to a product's specification, cost, or schedule, and is one of the three core issue types.

Answer

Problem

Answer

Threat

Answer

Quality review

Question 15

Which TWO of the following statements about the Quality Review technique are correct?

Accepted Answer

It is a form of quality control. The Quality Review technique is a structured review of a product against its quality criteria to identify defects. Option B is correct because it is a form of quality control, ensuring the product meets requirements. Option D is correct as it describes the technique accurately as a structured review to find defects. Option A is incorrect because the review is conducted by subject matter experts, not the Project Board. Option C is incorrect because viability of the Business Case is assessed separately, not through Quality Review. Option E is incorrect because testing against specification is a different activity; Quality Review is a review, not a test.

Answer

It is performed by the Project Board

Answer

It assesses the viability of the Business Case

Answer

It is used to test the product against its specification