PRINCE2F PRINCE2 Practices Practice Test 14 — 15 Questions

Question 1

During the Closing a Project process, which report is used to evaluate the project's performance against the approved Business Case?

Accepted Answer

End Project Report. The End Project Report is used to evaluate the project's performance against the Business Case and provide lessons for future projects.

Answer

End Stage Report

Answer

Lessons Report

Answer

Benefits Review Plan

Question 2

Which register is used to record all identified risks that may affect the project?

Accepted Answer

Risk Register. The Risk Register is the PRINCE2 management product used to record and track all identified risks that could affect the project. It captures details such as risk description, probability, impact, proximity, and planned responses, ensuring risks are managed proactively throughout the project lifecycle.

Answer

Quality Register

Answer

Configuration Item Record

Answer

Issue Register

Question 3

A project has identified a risk that could impact the project's schedule. The team decides to allocate extra resources to ensure the schedule is met despite the risk. Which risk response is being applied?

Accepted Answer

Reduce. Allocating extra resources to ensure an opportunity is realized (or a threat is mitigated) is an 'enhance' response for opportunities. However, for threats, 'reduce' involves actions to lower probability or impact. The scenario describes a threat (schedule impact), and allocating extra resources reduces the impact; thus it is 'reduce'. The question might be ambiguous, but the correct PRINCE2 term for threat is 'reduce'.

Answer

Transfer

Answer

Accept

Answer

Avoid

Question 4

What is the purpose of the Plans practice?

Accepted Answer

To facilitate communication and control by defining the means of delivering the products. The Plans practice defines the means of delivering the products by establishing a structured approach to planning, including the creation of project and stage plans. This facilitates communication and control by providing a clear roadmap for stakeholders and enabling progress tracking against baselines. It is not about defining quality criteria, managing changes, or assigning roles, which are covered by other PRINCE2 practices.

Answer

To define the project's quality criteria

Answer

To manage changes to project baselines

Answer

To define the roles and responsibilities of the project team

Question 5

Which document is used to capture the quality criteria for a product?

Accepted Answer

Product Description. The Product Description defines the product's purpose, composition, quality criteria, and quality methods.

Answer

Product Breakdown Structure

Answer

Project Plan

Answer

Quality Register

Question 6

What is the purpose of the Quality Review technique in PRINCE2?

Accepted Answer

To assess whether a product is fit for purpose and identify any defects. The Quality Review technique in PRINCE2 is a structured assessment to evaluate whether a product meets its defined quality criteria and is fit for purpose. Its primary purpose is to identify defects and ensure the product is complete and correct before it is approved for use. This aligns with option B, as the review focuses on verifying product quality rather than planning or risk management.

Answer

To approve the Stage Plan

Answer

To create the Product Description

Answer

To update the Risk Register

Question 7

A project is using the recommended risk management procedure. After identifying a risk, what is the next step?

Accepted Answer

Assess. The PRINCE2 risk management procedure steps are: Identify, Assess, Plan, Implement, Communicate. After identification, the next step is to assess the risk (probability and impact).

Answer

Plan

Answer

Communicate

Answer

Implement

Question 8

In PRINCE2, what is the difference between a Highlight Report and a Checkpoint Report?

Accepted Answer

Highlight Report is sent to the Project Board; Checkpoint Report is sent to the Project Manager. A Highlight Report is sent from the Project Manager to the Project Board regularly, while a Checkpoint Report is sent from the Team Manager to the Project Manager more frequently.

Answer

Highlight Report covers the entire project; Checkpoint Report covers only a stage

Answer

Highlight Report is sent by the Team Manager; Checkpoint Report is sent by the Project Manager

Answer

There is no difference; they are the same document

Question 9

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from a Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to compile the next Highlight Report to the Project Board. In PRINCE2, during the Controlling a Stage process, the Project Manager receives Checkpoint Reports from Team Managers. The Project Manager uses the information from these reports to compile the Highlight Report for the Project Board. Therefore, the correct action is to use it to compile the next Highlight Report.

Answer

Return it to the Team Manager for correction

Answer

Forward it directly to the Project Board as a Highlight Report

Answer

Ignore it as it is not a formal report

Question 10

Which PRINCE2 principle emphasizes that a project should have continued business justification?

Accepted Answer

Continued Business Justification. Continued Business Justification is one of the seven PRINCE2 principles, ensuring the project remains viable throughout.

Answer

Manage by Stages

Answer

Learn from Experience

Answer

Focus on Products

Question 11

What is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the management of the risk, while the risk actionee performs specific actions. In PRINCE2, the risk owner is accountable for the overall management of a risk, including monitoring and ensuring that appropriate responses are implemented. The risk actionee, on the other hand, is responsible for performing specific actions or tasks assigned as part of the risk response plan. Option C correctly captures this distinction between accountability and execution.

Answer

There is no difference; the terms are interchangeable

Answer

The risk owner is responsible for identifying the risk, while the risk actionee implements the response

Answer

The risk owner is always a member of the Project Board, while the risk actionee is a team member

Question 12

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. PRINCE2 defines three types of issues: Request for Change, Off-specification, and Problem/Concern. In this question, the correct answers are Off-specification (D) and Request for Change (E). Constraint, Assumption, and Risk are not classified as issue types in PRINCE2; they are considered in other contexts such as the business case or risk register.

Answer

Constraint

Answer

Assumption

Answer

Risk

Question 13

In the Progress practice, what is 'management by exception'?

Accepted Answer

Management is only involved when tolerances are forecast to be exceeded. Management by exception is a core PRINCE2 principle where the Project Board only gets involved when forecasts indicate that tolerances (e.g., time, cost, quality) will be exceeded. This allows the Project Manager to manage day-to-day within agreed tolerances, escalating only exceptions. Option B correctly captures this delegation of authority.

Answer

The Project Manager must report all decisions to the Project Board

Answer

The Project Board manages the project on a daily basis

Answer

All deviations from the plan must be approved by the Project Board

Question 14

Which THREE of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Project Plan. The Project Initiation Documentation (PID) is a key PRINCE2 management product that provides a foundation for the project. It typically includes the Project Plan, Business Case, and Project Brief. The Project Plan defines how and when project objectives are achieved; the Business Case justifies the project's viability; and the Project Brief provides the initial context and requirements. The Risk Register is not part of the PID; rather, the Risk Management Strategy is included in the PID, and the Risk Register is created and maintained during the project as a separate management product.

Answer

Risk Register

Answer

Checkpoint Report

Question 15

Which TWO of the following are components of the Business Case?

Accepted Answer

Investment appraisal. The Business Case includes expected benefits, costs, and investment appraisal, among others. Options and risks are also components.

Answer

Configuration item records

Answer

Quality criteria

Answer

Product descriptions