PRINCE2F PRINCE2 Practices Practice Test 12 — 15 Questions

Question 1

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Initiating a Project process is where the project's foundations are established, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information—including the Business Case, Project Plan, and Risk Register—into a single, coherent document that defines what the project will deliver, why, how, and against what constraints. It serves as the baseline for decision-making and is formally approved before the project proceeds to the next stage.

Answer

The Business Case

Answer

The Risk Register

Answer

The Project Plan

Question 2

Which of the following describes the relationship between Project Assurance and Project Support?

Accepted Answer

Project Assurance is independent; Project Support provides admin services. Project Assurance is an independent role that provides objective oversight to ensure the project remains viable and compliant with PRINCE2 principles, while Project Support is an administrative role that handles tasks like planning tools, filing, and configuration management. The independence of Project Assurance from the Project Manager is critical to avoid conflicts of interest, whereas Project Support serves the Project Manager and the team. This separation ensures that assurance activities are unbiased and that support services are efficient.

Answer

Project Assurance reports to the Project Manager; Project Support reports to the Project Board

Answer

Project Assurance and Project Support are the same role

Answer

Project Assurance is part of Project Support

Question 3

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a new requirement; an Off-spec describes a problem with an existing product.. An RFC is a request to change a product that has been agreed upon and baselined, whereas an Off-spec is something that should have been provided but is not, or is not meeting specifications. An RFC proposes a change; an Off-spec identifies a deviation.

Answer

An RFC is related to budget; an Off-spec is related to quality.

Answer

An RFC is always raised by the Project Manager; an Off-spec is raised by the Senior User.

Answer

An RFC is a type of issue; an Off-spec is not.

Question 4

In PRINCE2, which document is used to record quality activities and their results?

Accepted Answer

Quality Register. The Quality Register is a log of all planned quality checks and their results.

Answer

Project Plan

Answer

Quality Management Strategy

Answer

Product Description

Question 5

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report and await Project Board direction.. C is correct because when a project forecasts exceeding its cost tolerance, the Project Manager must escalate the issue to the Project Board via an Exception Report. This is a PRINCE2 management by exception principle: tolerances are delegated limits, and exceeding them requires board-level decision-making, not unilateral action by the Project Manager.

Answer

Close the project as the Business Case is no longer viable.

Answer

Increase the project budget using the change budget.

Answer

Continue with the plan and report the overrun in the next Highlight Report.

Question 6

What is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner manages the risk; the risk actionee implements actions. The risk owner is responsible for managing the risk overall. The risk actionee is responsible for carrying out specific risk response actions.

Answer

They are the same role

Answer

The risk owner is responsible for threats; the risk actionee for opportunities

Answer

The risk owner is on the Project Board; the risk actionee is in the project team

Question 7

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To review the previous stage and plan the next stage.. The purpose of Managing a Stage Boundary is to provide the Project Board with information to approve the current stage's completion and authorize the next stage.

Answer

To initiate the project.

Answer

To close the project.

Answer

To control the work within a stage.

Question 8

Which PRINCE2 management product is used to capture lessons throughout the project?

Accepted Answer

Lessons Log. The Lessons Log is the PRINCE2 management product specifically designed to capture lessons as they occur throughout the project lifecycle. It is a dynamic repository where the project team records both positive and negative experiences, ensuring that lessons are not lost and can be reviewed at key points, such as stage boundaries and project closure.

Answer

End Project Report

Answer

Quality Register

Answer

Lessons Report

Question 9

In PRINCE2, which role is responsible for maintaining the risk register?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the risk register as part of the 'Manage Risk' practice. This includes ensuring that risks are recorded, updated, and reviewed throughout the project, and that the register reflects the current risk status. The Project Manager does not own individual risks but manages the register as a key project document.

Answer

The Senior User

Answer

The Risk Owner

Answer

The Project Assurance

Question 10

What is the purpose of the Highlight Report?

Accepted Answer

To report progress to the Project Board at regular intervals. The Highlight Report is produced by the Project Manager for the Project Board at regular intervals to summarize progress and issues.

Answer

To escalate exceptions

Answer

To request changes

Answer

To report progress to the Team Manager

Question 11

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case in PRINCE2 is a document that justifies the project's initiation and continued viability. It contains components such as Expected Benefits, Investment Appraisal, and Major Risks. The Risk Register is a separate management product used to record and track identified risks, not a component of the Business Case itself.

Answer

Expected benefits

Answer

Investment appraisal

Answer

Major risks

Question 12

Which role is responsible for the Project Plan?

Accepted Answer

Project Manager. The Project Manager is responsible for producing and maintaining the Project Plan, as defined in PRINCE2's management products. This includes defining the project's stages, activities, dependencies, and resource estimates, and ensuring the plan aligns with the Business Case. The Project Manager owns the planning process and is accountable for the plan's accuracy and updates throughout the project.

Answer

Executive

Answer

Project Board

Answer

Senior User

Question 13

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product meets the stated requirements and is suitable for its intended use. This definition emphasizes that quality is about satisfying the agreed-upon specifications and user needs, not about achieving an abstract standard like zero defects or ISO compliance.

Answer

Conformance to ISO standards

Answer

Customer satisfaction

Answer

Zero defects

Question 14

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose' — meaning the product meets its stated requirements and satisfies customer needs.

Answer

Zero defects

Answer

Customer satisfaction

Answer

Conformance to specification

Question 15

Which TWO of the following are components of the Business Case?

Accepted Answer

Costs. The Business Case includes expected benefits, costs, timescale, risks, and investment appraisal. The Project Plan is not a component; it is a separate management product. The Risk Register is also separate.

Answer

Product Description

Answer

Project Plan

Answer

Risk Register