PRINCE2F PRINCE2 Practices Practice Test 11 — 15 Questions

Question 1

During a stage, the Team Manager reports progress to the Project Manager. Which report should the Team Manager use?

Accepted Answer

Checkpoint Report. In PRINCE2, the Team Manager reports progress to the Project Manager using the Checkpoint Report. This report is a periodic (typically weekly) progress update from the Team Manager to the Project Manager, covering work completed, next steps, and any issues within the work package. It is the formal mechanism for the Team Manager to report on progress during a stage.

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Highlight Report

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End Stage Report

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Exception Report

Question 2

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and authorize the next. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve its completion, and authorize the next stage plan. This ensures that the project remains viable and aligned with business justification before committing further resources.

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To close the project

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To control the work of the current stage

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To plan the entire project

Question 3

Which role is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is independent of the Project Manager and provides objective oversight to the Project Board.

Answer

Team Manager

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Project Manager

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Project Support

Question 4

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated user needs and expectations within the project's scope. This definition aligns with the PRINCE2 principle of continued business justification, ensuring that deliverables provide value by satisfying their intended use. Unlike conformance to specification, which focuses solely on meeting documented requirements, 'fit for purpose' emphasizes that the product must actually work in its operational environment.

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Conformance to specification

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Customer satisfaction

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Zero defects

Question 5

Which risk response is appropriate for a threat that can be mitigated by transferring the financial impact to a third party?

Accepted Answer

Transfer. Transfer involves shifting the financial impact of a risk to a third party, e.g., through insurance or contract.

Answer

Avoid

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Reduce

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Accept

Question 6

In product-based planning, what is the purpose of a Product Flow Diagram?

Accepted Answer

To identify the sequence of creating products and their dependencies. The Product Flow Diagram shows the order in which products are developed and their dependencies, including external dependencies.

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To list the activities required to produce each product

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To define the quality criteria for each product

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To show the hierarchical breakdown of products

Question 7

What is the role of the Change Authority in PRINCE2?

Accepted Answer

To approve requests for change within an agreed delegated limit. The Change Authority in PRINCE2 is a role that is delegated by the Project Board to approve requests for change within a specific, agreed-upon limit (e.g., cost or time). This allows for efficient decision-making without requiring the full Project Board to convene for every minor change, while still maintaining control over the project's scope and budget.

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To maintain the issue register

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To identify all changes in the project

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To implement approved changes

Question 8

Which TWO of the following are components of a Business Case?

Accepted Answer

Major risks. A Business Case in PRINCE2 is the document that justifies the project's initiation and continued viability. Major risks are a component because they must be identified and assessed to determine if the project's potential rewards outweigh the threats. Expected benefits are also a core component, as they define the measurable improvements that the project is expected to deliver, forming the basis for the justification.

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Configuration item records

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Product descriptions

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Project team structure

Question 9

Which THREE of the following are risk responses for a threat?

Accepted Answer

Reduce. The five threat responses are: avoid, reduce, transfer, accept, share. Fallback is not a separate response; it is part of a plan.

Answer

Exploit

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Enhance

Question 10

Which TWO of the following statements about the Progress practice are correct?

Accepted Answer

The Project Manager sets tolerances for the Team Managers.. Tolerances are set for each management level, and Exception Plans are created when tolerances are forecast to be exceeded.

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An Exception Report is produced by the Project Manager when the project is closed early.

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An Exception Plan is used to replace the Project Plan when the project exceeds its tolerances.

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Highlight Reports are produced by the Project Manager for the Project Board at stage end.

Question 11

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information, including the Business Case, Project Plan, and Risk Register, to define the project's scope, objectives, and controls. This document is used to confirm that the project is viable and to obtain authorization to proceed.

Answer

Project Brief

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Stage Plan

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Business Case

Question 12

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a forecast indicates that a stage or project tolerance will be exceeded, the Project Manager must escalate via an Exception Report to the Project Board. This is management by exception.

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Close the project as the Business Case is no longer viable

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Continue with the current Plan and report in the next Highlight Report

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Increase the project budget to absorb the additional cost

Question 13

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and provide an End Stage Report to the Project Board. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and decide whether to continue the project. It produces an End Stage Report summarizing the current stage's results and a Stage Plan for the next stage, enabling informed governance decisions.

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To control the work of the current stage

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To close the project

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To initiate the project

Question 14

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring actual costs and benefits against the Business Case, updating it with any changes, and ensuring it remains viable. The Project Manager does not create the Business Case (that is the Executive's role) but is accountable for its ongoing maintenance and reporting.

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The Executive

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The Senior User

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The Project Support

Question 15

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal for a change; an Off-specification is a non-conformance with a baseline. A Request for Change is a proposal for a change that would modify agreed baselines or requirements. An Off-specification is something that should be provided but is not currently present (or is incorrect).

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A Request for Change is a change to the project scope; an Off-specification is a change to the schedule

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A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

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A Request for Change always requires a change budget; an Off-specification does not