PRINCE2F PRINCE2 Practices — 20 Questions

Question 1

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project. This includes updating it with actual progress, costs, and benefits, and ensuring it remains viable. The Executive owns the Business Case and is accountable for it, but the day-to-day maintenance is delegated to the Project Manager.

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Senior Supplier

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Senior User

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Executive

Question 2

Which TWO of the following are valid tolerances in PRINCE2?

Accepted Answer

Benefit. In PRINCE2, the six standard tolerances are Time, Cost, Quality, Scope, Risk, and Benefit. Among the given options, Benefit and Time are two valid tolerances. Resource and Budget are not formal tolerances; they are management levers or plan components. Note that Cost is also a valid tolerance, but the question specifically expects Benefit and Time as the correct pair.

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Resource

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Cost

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Budget

Question 3

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project, including developing and updating it as needed. The Executive (Senior Responsible Owner) owns the Business Case and approves it, but the day-to-day maintenance is the Project Manager's responsibility.

Answer

Executive (Senior Responsible Owner)

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Senior User

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Project Board

Question 4

Which of the following is a risk response for an opportunity?

Accepted Answer

Enhance. In PRINCE2, risk responses for opportunities (positive risks) include Enhance, Exploit, and Share. Enhance is the correct response because it involves proactively increasing the probability and/or impact of an opportunity to maximize its potential benefits. Transfer and Avoid are responses for threats (negative risks), while Fallback is a response for a threat when the primary response fails.

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Transfer

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Avoid

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Fallback

Question 5

What is the purpose of the Quality Review technique?

Accepted Answer

To assess the quality of a product and identify defects. The Quality Review technique in PRINCE2 is a structured assessment of a product's fitness for purpose. Its primary purpose is to assess the quality of a product and identify any defects, ensuring that the product meets its agreed quality criteria before it is approved. This is a key part of the 'Manage Product Delivery' and 'Quality Management' processes.

Answer

To approve the project's quality management approach

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To update the quality register

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To define quality criteria for products

Question 6

Which TWO of the following are types of issues in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. A Request for Change (A) is a formal proposal for a modification to a product, baseline, or agreed scope, making it a standard type of issue. An Off-specification (D) is a type of issue that identifies a product that should be provided but is not, or that is provided but does not meet its specification, also making it a standard type of issue.

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Change

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Risk

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Opportunity

Question 7

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide the Project Board with information to approve the next stage. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and confirm continued business justification. It produces the End Stage Report and the next Stage Plan, enabling the board to make an informed go/no-go decision before committing further resources.

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To initiate the project and produce the Project Initiation Documentation

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To close the project and hand over the product

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To control the day-to-day activities of the project stage

Question 8

During the Managing a Stage Boundary process, the Project Manager reviews the Business Case. What is the primary purpose of this review?

Accepted Answer

To confirm that the project is still viable and to update the justification. The primary purpose of reviewing the Business Case during the Managing a Stage Boundary process is to confirm that the project remains viable (i.e., the benefits still justify the costs and risks) and to update the justification for the next stage. This ensures that the project continues to align with organizational objectives and that any changes in circumstances are reflected in the updated Business Case before proceeding.

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To update the project schedule

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To identify new stakeholders

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To assign team managers to the next stage

Question 9

In PRINCE2, which plan is produced by the Project Manager to provide the Team Manager with details of the work to be done?

Accepted Answer

Stage Plan. In PRINCE2, the Project Manager produces the Stage Plan, which outlines the work to be done in a stage and forms the basis for creating Work Packages. These Work Packages are assigned to Team Managers, providing them with detailed work instructions. Thus, the Stage Plan is the plan produced by the Project Manager that ultimately gives the Team Manager details of the work to be done.

Answer

Exception Plan

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Team Plan

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Project Plan

Question 10

Which TWO of the following are types of issues in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. PRINCE2 recognizes three types of issues: Off-specification (something that should be provided but is not, or is provided incorrectly), Request for Change (a proposal for a change to a product's specification or baseline), and Problem/Concern (any other issue that the project manager needs to manage). Therefore, options A and B are correct as two of the three types.

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Constraint

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Opportunity

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Risk

Question 11

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project on a day-to-day basis, including monitoring and updating it against the project's progress. The Executive is accountable for the Business Case and approves changes, but the maintenance task is delegated to the Project Manager.

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The Executive

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The Senior User

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The Project Board

Question 12

Which role is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

The Project Board. The Project Board is responsible for ensuring that project assurance is independent of the Project Manager because PRINCE2 requires assurance to be objective and unbiased. The Project Board appoints assurance roles (e.g., business, user, supplier assurance) that report directly to the Board, not to the Project Manager, to maintain separation of duties and prevent conflicts of interest.

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The Project Manager

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The Team Manager

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The Project Support

Question 13

Which TWO of the following are components of the Business Case?

Accepted Answer

Expected benefits. The Business Case in PRINCE2 is the key document that justifies the project's initiation and continued viability. It must include the expected benefits (both tangible and intangible) that the project aims to deliver, as these are the core justification for the investment. Additionally, the Business Case should document the major risks that could affect the project's justification, as understanding these risks is essential for making informed go/no-go decisions.

Answer

Product descriptions

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Project plan

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Risk register

Question 14

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Project Plan. The Project Plan is a key output of the Initiating a Project process. This process refines the outline Business Case and creates a detailed, baselined Project Plan that defines how the project will deliver its products within agreed tolerances. The Project Plan is essential for obtaining authorization to proceed.

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End Stage Report

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Work Package

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Highlight Report

Question 15

Which THREE of the following are correct statements about Project Assurance?

Accepted Answer

It can be delegated to individuals outside the project management team. PRINCE2 allows the Project Board to delegate Project Assurance to individuals outside the project management team, such as corporate auditors or quality specialists, to ensure independent oversight. This delegation does not transfer accountability away from the Project Board, which remains ultimately responsible for assurance. The independence is key to providing objective checks on project progress and quality.

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It is performed by the Project Manager

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It focuses only on financial aspects

Question 16

Which TWO of the following are opportunity responses?

Accepted Answer

Reject. In PRINCE2, opportunity responses are proactive strategies to realize positive risks (opportunities). 'Enhance' is a correct response because it involves proactively increasing the probability and/or impact of an opportunity. 'Reject' is also a correct response, meaning the organization decides not to take the opportunity, often due to strategic or resource constraints.

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Avoid

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Accept

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Transfer

Question 17

Which TWO of the following are typical responsibilities of the Project Board?

Accepted Answer

Making key decisions and authorizing stage boundaries. The Project Board is responsible for making key decisions, including authorizing stage boundaries, which involves reviewing progress and approving the next stage plan. This aligns with PRINCE2's principle of management by stages, where the board controls the project at key decision points.

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Day-to-day management of the project

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Managing configuration items

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Creating the Project Plan

Question 18

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a change to an agreed baseline; an Off-spec reports a failure to meet the specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify any baselined product, while an Off-specification (Off-spec) is a notification that a product has failed to meet its agreed specification or that a product cannot be delivered as specified. The core distinction lies in the trigger: an RFC addresses a desired change to an already-approved baseline, whereas an Off-spec reports a deviation or failure against the original specification.

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An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

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An RFC is about scope changes; an Off-spec is about quality defects only

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An RFC is raised before the product is baselined; an Off-spec is raised after baselining

Question 19

A risk has been identified that, if it occurs, could improve the project's likelihood of achieving its objectives. What type of risk is this, and which response is appropriate?

Accepted Answer

Opportunity; Exploit. The question describes a risk that could improve the project's likelihood of achieving its objectives, which is the definition of an opportunity (not a threat). The PRINCE2 guidance recommends the 'Exploit' response for opportunities when the project wants to ensure the opportunity is realized, making Option D correct.

Answer

Threat; Transfer

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Opportunity; Reject

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Threat; Avoid

Question 20

Which document is used by the Project Manager to report progress to the Project Board on a regular basis during a stage?

Accepted Answer

Highlight Report. The Highlight Report is the correct document because it is specifically designed for the Project Manager to provide the Project Board with a regular summary of progress, achievements, and next steps during a management stage. It is typically produced at a frequency defined in the Communication Management Approach, ensuring the board remains informed without needing to attend detailed Checkpoint Reports.

Answer

End Stage Report

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Checkpoint Report

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Exception Report