PRINCE2F PRINCE2 Practices — 100 Questions

Question 1

A project is in the Initiating a Project process. The project manager is reviewing the Business Case and notes that the expected benefits are not clearly linked to the project's objectives. Which practice should the project manager use to address this issue?

Accepted Answer

Business Case practice. The Business Case practice is responsible for establishing and maintaining the justification for the project, including the link between objectives and expected benefits. During the Initiating a Project process, the Business Case must be refined to ensure that all benefits are clearly traceable to the project's objectives, as this alignment is critical for ongoing viability decisions. The project manager should use the Business Case practice to address this gap by updating the Business Case to explicitly map each benefit to a specific project objective.

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Quality practice

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Risk practice

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Plans practice

Question 2

During a stage, a team manager reports that a key product will be delivered two weeks late due to resource constraints. The project manager updates the stage plan and finds that the stage tolerance for time is about to be exceeded. What is the first action the project manager should take?

Accepted Answer

Issue an exception report to the project board. The project manager must escalate the issue to the project board because the stage tolerance for time is about to be exceeded. According to PRINCE2, when a forecast indicates that a stage will exceed its tolerances, the project manager must produce an Exception Report and submit it to the project board, which then decides on corrective action. This is a mandatory escalation step to maintain management by exception.

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Revise the project plan to absorb the delay

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Reassign resources to the delayed product

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Request a concession from the project board

Question 3

A project manager is defining the project's approach to managing changes to baselined products. Which practice provides the framework for handling such changes?

Accepted Answer

Change practice. The Change practice in PRINCE2 provides the framework for managing changes to baselined products, including issue and change control procedures, configuration management, and the use of change authority levels. It defines how proposed changes are captured, assessed, and either approved or rejected, ensuring that baselined products are modified in a controlled manner.

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Risk practice

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Organization practice

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Progress practice

Question 4

In a project using PRINCE2, the project board is reviewing the End Stage Report. They notice that the actual costs are significantly lower than planned, but the scope is complete. What should the project board do?

Accepted Answer

Review the End Stage Report and decide whether to authorize the next stage. The project board's primary responsibility is to review the End Stage Report and decide whether to authorize the next stage based on continued business justification, not solely on cost performance. Being under budget with scope complete does not automatically trigger an exception plan or immediate authorization; the board must assess the overall viability, risks, and lessons learned before proceeding. Option D correctly reflects the PRINCE2 principle of continued business justification and the board's decision-making authority at stage boundaries.

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Request an exception plan to reallocate the surplus

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Immediately authorize the next stage as the project is under budget

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Ask the project manager to revise the project plan to increase costs

Question 5

A project manager is creating the project product description. Which practice does this document belong to?

Accepted Answer

Business Case practice. The project product description is a key document that defines the project's scope, acceptance criteria, and quality expectations, which directly supports the Business Case practice by ensuring the project's outputs align with the justification for undertaking the project. It is created during the Initiating a Project process and is used to confirm that the project remains viable and aligned with the business case throughout its lifecycle.

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Plans practice

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Risk practice

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Quality practice

Question 6

Which TWO statements about the Risk practice are correct?

Accepted Answer

A risk owner must be identified for each risk.. Option B is correct because PRINCE2 requires that each risk has a named risk owner who is accountable for managing that risk and implementing the planned responses. This ensures clear accountability and proactive risk management throughout the project lifecycle.

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The risk budget is used to fund the project's activities.

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Only threats are considered as risks.

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The risk register is optional if the project is small.

Question 7

Which THREE elements are part of the PRINCE2 Quality practice?

Accepted Answer

Customer's quality expectations. Option A is correct because the Customer's quality expectations are a key input to the PRINCE2 Quality practice, defining the criteria that the project's products must meet from the customer's perspective. These expectations are documented in the Project Product Description and used to derive acceptance criteria and quality control activities.

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Project product description

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Quality register

Question 8

Based on the exhibit, what is the purpose of including expected dis-benefits in the Business Case?

Accepted Answer

To provide a balanced view of the project's justification. Option C is correct because the PRINCE2 Business Case must include expected dis-benefits to provide a balanced view of the project's justification. Dis-benefits are measurable negative outcomes that, when weighed against benefits, allow the Senior User and Senior Supplier to make an informed go/no-go decision. Without documenting dis-benefits, the Business Case would present an incomplete picture, potentially leading to approval of a project with hidden negative impacts.

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To identify risks that could affect the project

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To show the full cost of the project including ongoing operational costs

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To document the project's key performance indicators

Question 9

Based on the exhibit, what is the current risk exposure of risk R1?

Accepted Answer

Medium. Risk exposure is calculated as the product of probability and impact. In the exhibit, risk R1 has a probability of 'Medium' (0.3–0.7) and an impact of 'Medium' (0.3–0.7). Multiplying the midpoints (0.5 × 0.5 = 0.25) or using the ranges, the resulting exposure falls within the 'Medium' category on the PRINCE2 risk matrix. Therefore, the current risk exposure is correctly identified as Medium.

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Low

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Very High

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High

Question 10

A project manager is reviewing the business case for a new product development project. The project board has expressed concern that the benefits may not be realized as planned. Which management product should the project manager update to address this concern?

Accepted Answer

Benefits Management Approach. The Benefits Management Approach defines how the project's benefits will be measured, tracked, and realized throughout the project and into operations. Since the project board is concerned about benefits realization, updating this approach with revised measurement criteria, review timing, or ownership details directly addresses their concern by providing a clear plan for ensuring benefits are achieved.

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Business Case

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Project Plan

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Risk Register

Question 11

During the Initiating a Project process, the project manager is defining the project's approach to quality. Which practice provides the framework for quality planning and control?

Accepted Answer

Quality. The Quality practice in PRINCE2 provides the framework for quality planning and control. It defines how the project will ensure that its products meet customer expectations and are fit for purpose, including the methods for quality assurance and quality control activities. During the Initiating a Project process, the project manager uses this practice to establish the project's approach to quality, which is documented in the Quality Management Strategy.

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Risk

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Plans

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Change

Question 12

A project is in its initiation stage. The project manager needs to identify the major risks that could affect the project. Which practice should be applied to identify, assess, and control these risks?

Accepted Answer

Risk. The Risk practice in PRINCE2 is specifically designed to identify, assess, and control uncertainties that could affect the project's objectives. During the initiation stage, the project manager applies this practice to systematically identify major risks, evaluate their probability and impact, and plan appropriate responses, ensuring proactive management of threats and opportunities.

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Business Case

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Progress

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Organizing

Question 13

A project manager is creating the project product description. Which practice provides the guidance for defining the project's outputs and acceptance criteria?

Accepted Answer

Quality. The Quality practice in PRINCE2 provides the guidance for defining the project's outputs and acceptance criteria. It ensures that the project product description includes the quality criteria, quality methods, and acceptance criteria that the product must meet to be accepted by the customer. This practice directly addresses how to specify and verify the project's deliverables.

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Change

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Risk

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Plans

Question 14

During a project, a team manager reports that a work package is taking longer than expected. The project manager needs to assess the impact on the project schedule. Which practice should be used to evaluate the effect and determine whether to escalate?

Accepted Answer

Progress. The Progress practice is used to monitor and compare actual achievements against planned performance, and to assess the impact of deviations. When a work package takes longer than expected, the project manager uses Progress to evaluate the effect on the schedule and decide whether to escalate to the project board. This aligns with PRINCE2's principle of managing by stages and using tolerances to control deviations.

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Risk

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Plans

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Organizing

Question 15

Which TWO statements about the PRINCE2 Quality practice are correct?

Accepted Answer

The quality register is used to record planned and completed quality activities.. Option C is correct because the quality register is the PRINCE2 management product used to record all planned and completed quality activities, including quality inspections and test results. It provides a log of quality events throughout the project lifecycle, enabling traceability and auditability of quality efforts.

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Quality control is the responsibility of the project board.

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Quality assurance is performed by the project manager.

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The project product description is a specialist product.

Question 16

Which THREE statements about the PRINCE2 Risk practice are correct?

Accepted Answer

The risk register is a management product that records identified risks.. Option A is correct because the risk register is a PRINCE2 management product that formally records all identified risks, their status, and related information throughout the project. It is created during the Initiating a Project process and maintained as risks are identified, assessed, and responded to.

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Risk owners are responsible for the risk budget.

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Risks are assessed only during the initiating a project process.

Question 17

A project manager is defining the project's products in the Product Breakdown Structure. A key stakeholder disagrees with the inclusion of a certain product, claiming it is not needed. The project manager believes the product is essential to meet the user requirements. What is the best course of action according to PRINCE2 practices?

Accepted Answer

Update the Business Case to reflect the costs and benefits of including the product, and present it to the Project Board for a decision.. Option B is correct because PRINCE2 requires that any change to the project's scope, including the addition or removal of a product, must be formally assessed against the Business Case. The project manager should update the Business Case with the costs and benefits of including the disputed product and then present it to the Project Board, which holds the authority to approve or reject changes to the project's products. This aligns with the 'continued business justification' principle and the 'change control' practice.

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Escalate directly to senior management without discussion with the stakeholder.

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Proceed with including the product as the project manager has authority over product definitions.

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Remove the product to satisfy the stakeholder, as stakeholder satisfaction is key.

Question 18

A project is in the Initiating a Project process. The project manager is creating the Risk Management Approach. Which of the following should be included in this approach?

Accepted Answer

The risk categories to be used for classifying risks.. In the Initiating a Project process, the Risk Management Approach is a strategy document that defines how risk management will be performed throughout the project. It must include the risk categories (e.g., technical, external, organizational) used to classify risks, as these provide a consistent framework for identifying and assessing risks. The risk register, risk appetite, and risk budget are not part of the approach itself; they are outputs of later processes or separate management products.

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The risk register with identified risks.

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The risk appetite of the organization.

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The risk budget for the project.

Question 19

A project manager is preparing the Business Case for a new project. The expected benefits are $500,000, and the expected costs are $400,000. However, there is a high risk that the benefits may be only $300,000 due to market uncertainty. According to PRINCE2 practices, how should the project manager reflect this in the Business Case?

Accepted Answer

Include a cost-benefit analysis showing a range of benefits ($300,000-$500,000) and a risk assessment explaining the market uncertainty.. Option A is correct because PRINCE2 requires the Business Case to be a living document that reflects realistic projections, including uncertainties. By showing a range of benefits ($300,000–$500,000) and a corresponding risk assessment, the project manager provides a balanced view that supports informed decision-making, aligning with the 'continued business justification' principle.

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Use the lower benefit estimate of $300,000 to be conservative.

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Use the expected benefits of $500,000 as the primary figure, with a note that benefits may vary.

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Omit the risk from the Business Case to avoid discouraging stakeholders.

Question 20

Which TWO statements about the PRINCE2 practice 'Organizing' are correct?

Accepted Answer

The project management team structure defines the roles and responsibilities within the project.. Option B is correct because the PRINCE2 'Organizing' practice defines the project management team structure, which establishes clear roles and responsibilities for all team members. This structure ensures accountability and effective communication throughout the project lifecycle.

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The project manager reports to the project board through the senior user.

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The project board consists of four roles: executive, senior user, senior supplier, and project manager.

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Project assurance is a role within project support.