PRINCE2F Practice Test 9 — 10 Questions

Question 1

Which role is responsible for ensuring that project assurance is carried out independently of the Project Manager?

Accepted Answer

Project Board. The Project Board is responsible for ensuring that project assurance is carried out independently of the Project Manager. Project assurance provides the board with confidence that the project is being run correctly, and independence is essential so that assurance is not compromised by the Project Manager's own interests. The board appoints assurance roles and ensures they have the authority and access needed.

Answer

Project Manager

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Team Manager

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Project Support

Question 2

According to PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring the project's viability against the Business Case, updating it with actual costs and benefits, and escalating any deviations to the Project Board. The Project Manager ensures the Business Case remains a living document that reflects the current justification for the project.

Answer

Senior Supplier

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Senior User

Answer

Project Board

Question 3

Which TWO of the following are elements of a Work Package?

Accepted Answer

The product description(s) to be delivered. In PRINCE2, a Work Package is the authorization from the Project Manager to the Team Manager to deliver one or more products, and it must contain the product description(s) of what is to be delivered (Option A), since these define the scope, quality criteria, and acceptance requirements the team must meet. It must also include the reporting requirements for the Work Package (Option C), specifying what progress information the Team Manager must provide, in what format, and at what frequency, so the Project Manager can maintain control. Option B (the Business Case) is a project-level document owned by the Executive and justifying the project's continued viability, not a component of a Work Package. Option D (the project's risk register) is a project-level log maintained by the Project Manager; Work Packages may reference relevant risks but the register itself is not an element of the Work Package. Option E (the composition of the project team) is a resourcing/organizational matter handled through team management and the project's organization structure, not a defined element of a Work Package.

Answer

The Business Case

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The project's risk register

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The composition of the project team

Question 4

Which report from the Team Manager is used by the Project Manager to review progress within a stage?

Accepted Answer

Checkpoint Report. The Checkpoint Report is the Team Manager's regular progress report to the Project Manager, produced at a frequency defined in the Work Package (often weekly or at agreed checkpoints). It summarizes progress, issues, and forecast against the Work Package, giving the Project Manager visibility within a stage. This is distinct from stage-level or project-board-level reports.

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Highlight Report

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End Stage Report

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Exception Report

Question 5

Which document describes the quality criteria and quality methods to be applied during the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach describes the project's quality standards, quality criteria, quality methods (e.g., reviews, tests), roles and responsibilities for quality, and the tools and techniques to be used. It is the overarching document that defines how quality will be managed across the project, including the quality register and product descriptions.

Answer

Quality Register

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Product Description

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Project Plan

Question 6

A project manager is leading a project to implement a new customer relationship management (CRM) system. The project board has defined tolerances for cost and time, and the project manager is authorized to manage the project within these tolerances. During a stage, the project manager discovers that a key supplier has increased prices, which will cause the stage to exceed its cost tolerance. According to PRINCE2 principles, what should the project manager do?

Accepted Answer

Escalate the issue to the project board immediately.. Manage by exception empowers the project manager to run the project within agreed tolerances, but when a tolerance is forecast to be exceeded, the issue must be escalated to the project board. This ensures that the board can make an informed decision about how to proceed, whether by providing additional funds, changing scope, or stopping the project.

Answer

Adjust the project plan to absorb the cost increase within the stage.

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Ask the supplier to honor the original price to avoid exceeding tolerance.

Answer

Update the business case to reflect the increased costs and continue.

Question 7

Which TWO of the following statements correctly describe the relationship between the Project Manager and Project Assurance?

Accepted Answer

Project Assurance is independent of the Project Manager. PRINCE2 mandates that Project Assurance is independent of the Project Manager to ensure objective oversight. Option C is correct because Project Assurance's primary role is to provide an independent view of the project's health, checking compliance with standards and business justification.

Answer

Project Assurance reports to the Project Manager

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The Project Manager can assign Project Assurance tasks to themselves if resources are limited

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The Project Manager can delegate Project Assurance duties to a Team Manager

Question 8

A project manager is reviewing progress and identifies a product that does not meet its quality criteria. What should the project manager do?

Accepted Answer

Raise an Issue and decide on corrective action within delegated authority. When a product fails to meet its quality criteria, the project manager should raise an Issue and, within their delegated authority (tolerance), decide on corrective action. PRINCE2 emphasizes management by exception: the project manager handles issues within tolerance, and only escalates to the Project Board when tolerances would be exceeded. This keeps decision-making at the appropriate level.

Answer

Raise an Issue for the Project Board to decide

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Update the product description to match the delivered product

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Accept the product as-is and update the quality register

Question 9

Which role chairs the Project Board?

Accepted Answer

Executive (SRO). The Executive (SRO) chairs the Project Board and is accountable for the project's success.

Answer

Project Manager

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Senior User

Answer

Senior Supplier

Question 10

A project is in its Initiating a Project process. The Project Manager has prepared the Project Initiation Documentation (PID). Which role is responsible for approving the PID?

Accepted Answer

Project Board. In PRINCE2, the Project Board is the ultimate decision-making body responsible for approving key project documentation, including the Project Initiation Documentation (PID). The Project Manager prepares the PID, but it must be formally approved by the Project Board to authorize the project to proceed to the next stage. This ensures that the business case, risks, and plans are accepted at the appropriate governance level.

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Project Manager

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Project Assurance

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Senior Responsible Owner