PRINCE2F Mock Exam 72 — 25 Questions

Question 1

A project manager is leading a small project to develop a mobile app. The project board has agreed that the project will use PRINCE2 but with simplified documentation and fewer stage boundaries. Which PRINCE2 principle does this decision illustrate?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Tailor to suit the project environment. Tailoring is the principle that allows PRINCE2 to be adapted to the specific needs of a project. By simplifying documentation and reducing stage boundaries for a small mobile app project, the project board is applying this principle. The other principles are not directly demonstrated by this decision, as the scenario is about adjusting the method's rigor.

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Focus on products

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Manage by stages

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Define roles and responsibilities

Question 2

A project manager is leading a PRINCE2 project and is currently in the Initiation Stage. The project board has asked for assurance that the project's products will meet the required quality standards. Which management product should the project manager use to define the quality techniques, responsibilities, and activities that will be applied throughout the project?

Accepted Answer

The Quality Management Strategy. The Quality Management Strategy defines the quality approach for the project, including techniques, responsibilities, and activities. It is part of the Project Initiation Documentation and provides the project board with assurance that quality will be managed effectively. The other products are more specific and do not cover the overall quality framework.

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The Quality Register

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The Product Description for each product

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The Project Product Description

Question 3

A project manager is preparing the Project Initiation Documentation for a new project. The project board has requested that the document include a description of how the project will be controlled, including the reporting and escalation arrangements. Which component of the Project Initiation Documentation should contain this information?

Accepted Answer

Project Controls. The Project Initiation Documentation includes a Project Controls component that specifies how the project will be directed, managed, and delivered. It covers reporting, monitoring, and escalation, which are exactly the governance arrangements the project board requested. Other components like the Project Plan, Business Case, and Risk Management Strategy serve different purposes and do not describe the overall control framework.

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Project Plan

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Business Case

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Risk Management Strategy

Question 4

A Project Manager is executing the Controlling a Stage process. A team member reports that a product has failed a quality test and will require rework, which may delay a milestone. What should the Project Manager do FIRST according to PRINCE2?

Accepted Answer

Assess the impact of the rework on the stage plan and take corrective action if within tolerances.. In Controlling a Stage, the Project Manager assesses issues and takes corrective action if they can be managed within stage tolerances. Only if tolerances are threatened should the Project Manager escalate via an Exception Report. Therefore, assessing the impact and acting within authority is the correct first step.

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Update the Quality Register to record the failure and then inform the Project Board.

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Raise an Exception Report to the Project Board because the milestone is at risk.

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Instruct the team member to proceed with rework and update the Risk Register with the delay.

Question 5

A Project Manager is applying the PRINCE2 Change practice to manage changes to baselined products. Which two of the following are steps in the recommended PRINCE2 change control procedure? (Choose two.)

Accepted Answer

Assess the impact of the change. The PRINCE2 change control procedure includes the steps: capture and examine issues and risks, assess the impact, and decide on the change. Approving and implementing the change are actions that occur as part of or after the 'decide on the change' step, but they are not distinct steps in the recommended procedure. Therefore, capturing and examining issues and risks, and assessing the impact, are the correct two steps.

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Update the Business Case

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Implement the change

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Approve the change

Question 6

A Project Manager is reviewing the project's progress with the Project Board. The Board asks how the project will ensure that the defined products meet their quality requirements and that the project remains focused on delivering those products rather than just completing activities. Which PRINCE2 principle should the Project Manager cite?

Accepted Answer

Focus on products. Focus on products is the PRINCE2 principle that requires the project to be driven by the definition and delivery of products, with agreed quality criteria. It ensures that the project remains focused on what is to be delivered rather than on the activities themselves, and that products meet their quality requirements. The other principles address justification, lessons, roles, stages, tolerances and tailoring, none of which specifically ensures product focus and quality.

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Tailor to suit the project environment

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Manage by stages

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Learn from experience

Question 7

A project is in the 'Initiating a Project' process. The project manager is defining the project organization structure. Which document should contain the roles and responsibilities of the project board and project manager?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) contains the project organization structure, including roles and responsibilities of the Project Board, Project Manager, and other key roles. It is created during 'Initiating a Project' and serves as the baseline for the project. The Business Case, Project Plan, and Benefits Management Approach are separate documents that do not define the organization structure. The PID ensures clear governance and accountability.

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Business Case

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Project Plan

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Benefits Management Approach

Question 8

You are the project manager for a PRINCE2 project to implement a new payroll system. The project is in the 'Starting up a Project' process. You are asked to create the initial Business Case. What is the PRIMARY purpose of the Business Case at this point?

Accepted Answer

To justify the project's existence and confirm it is worth initiating. The outline Business Case in Starting up a Project is used to justify the project and decide whether it is worth initiating. It provides initial reasons, benefits, and risks. It is not a detailed plan, organization chart, or product list. Those are developed later in the project lifecycle.

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To provide a detailed plan for the entire project

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To define the project's organization structure and roles

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To list all the products to be delivered by the project

Question 9

A PRINCE2 project is in the Initiating a Project process. The Project Manager is preparing the Project Initiation Documentation (PID). Which of the following is NOT a component of the PID?

Accepted Answer

Stage Plan. The PID includes the Business Case, Project Plan, Risk Management Approach, and other strategies, but it does not include Stage Plans. Stage Plans are separate documents created for each management stage. The first Stage Plan is developed during Initiating a Project, but it is not part of the PID itself. Therefore, Stage Plan is the correct answer.

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Project Plan

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Risk Management Approach

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Business Case

Question 10

A project manager is starting a project to develop a new mobile application. The project board has asked the project manager to ensure that the project has a clear organizational structure with defined roles. The project manager is considering how to apply the 'defined roles and responsibilities' principle. Which action best demonstrates the application of this principle?

Accepted Answer

Documenting the project board, project manager, team manager, and project assurance roles in the project initiation documentation.. The 'defined roles and responsibilities' principle requires that the project has a clear organizational structure with agreed roles. Documenting the key roles in the project initiation documentation ensures that everyone understands their responsibilities and accountabilities, which is essential for effective governance and project success.

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Allowing team members to self-organize and determine their own responsibilities as the project progresses.

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Creating a RACI chart that assigns every task to the project manager.

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Assigning the senior user to also act as the project manager to reduce overhead.

Question 11

A project is in the middle of Stage 3 when a significant new risk is identified that could impact the project's ability to deliver the Business Case. The Project Manager decides to escalate this to the Project Board. Which PRINCE2 practice is being applied when the Project Manager evaluates the risk and decides on a response?

Accepted Answer

Risk practice. The Risk practice is the PRINCE2 practice that covers the identification, assessment, and control of risks. It includes evaluating risks, deciding on responses, and implementing them. In this scenario, the Project Manager is applying the Risk practice by evaluating the new risk and deciding how to respond, which may involve escalating to the Project Board if the risk exceeds tolerances.

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Progress practice

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Change practice

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Business Case practice

Question 12

A project is in the Initiating a Project process. The Project Manager is developing the Project Initiation Documentation. The Project Board has requested that the project's approach to quality be clearly defined. Which product should the Project Manager produce to meet this requirement?

Accepted Answer

Quality Management Approach. The Quality Management Approach is a key product of Initiating a Project and defines how quality management will be applied. It includes the project's quality standards, roles, responsibilities, and the approach to quality planning, control, and assurance. This document directly addresses the Project Board's requirement for a defined quality approach.

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Quality Register

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Benefits Review Plan

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Product Description for each product

Question 13

A Project Manager is reviewing the Risk Management Approach for a project. Which of the following best describes the purpose of the Risk Management Approach?

Accepted Answer

It describes the procedures and responsibilities for managing risk throughout the project.. The Risk Management Approach is a strategy document that defines how risk management will be carried out, including procedures, techniques, and responsibilities. It is not the Risk Register, which records specific risks, nor the Risk Profile, which summarizes exposure. The approach ensures a consistent and controlled approach to managing risk throughout the project.

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It outlines the steps to be taken to escalate risks to the Project Board when tolerances are threatened.

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It provides a summary of the overall risk exposure and the aggregated risk position of the project.

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It defines the specific risks that have been identified and the responses planned for them.

Question 14

A Project Manager is reviewing the Risk Register and notices that a risk has a high probability and high impact. The Project Board has a low risk tolerance. What should the Project Manager do with this risk?

Accepted Answer

Implement a risk response to reduce the threat. The Project Manager should implement an appropriate risk response to reduce the threat, given the high probability and impact and the low risk tolerance. This aligns with the risk management procedure, where risks are identified, assessed, and responded to. The Project Manager has the authority to manage risks within the project tolerances.

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Transfer the risk to the customer

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Escalate the risk to the Project Board as an exception

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Accept the risk and monitor it

Question 15

A project manager is explaining the PRINCE2 principles to a new team working on a project to deploy a new intranet. The team asks which statements are true about the 'learn from experience' principle. (Choose two.)

Accepted Answer

The project manager should seek lessons from similar projects and from external sources before starting the project, and apply them during initiation.. The 'learn from experience' principle requires that lessons are sought before the project starts, captured throughout the project, and passed on to future projects and business as usual. Lessons should be recorded in the lessons log as they arise and reviewed at stage boundaries and closure. The two correct statements reflect seeking lessons during initiation and sharing them beyond the project, while the others incorrectly limit when or for whom lessons are relevant.

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The lessons log should be updated only when a stage is completed, because lessons are formally reviewed at stage boundaries.

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Lessons are only reviewed at the end of the project during the closing a project process, because that is when all experience has been gained.

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Lessons learned are only relevant to the project board, because they are responsible for approving the business case.

Question 16

A project is in the Closing a Project process. The Project Manager is preparing to disband the project team and release resources. Which activity should be performed to ensure that the project's products are capable of being supported in their operational environment before the project is closed?

Accepted Answer

Hand over products and obtain acceptance from the operational and maintenance environment.. Closing a Project includes handing over products to the operational and maintenance environment and obtaining acceptance. This step verifies that the products can be supported and used, which is essential before the project team is disbanded and resources are released. It ensures that operational readiness is confirmed prior to project closure.

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Recommend project closure to the Project Board by submitting an End Project Report.

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Evaluate the project by reviewing the Benefits Review Plan and updating the Business Case.

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Prepare planned closure by updating the Project Plan with actual costs.

Question 17

During the Initiation Stage, the project manager is identifying the project's stakeholders. The senior user mentions that a key operational manager will be affected by the project but has not been included in any communication so far. What should the project manager do?

Accepted Answer

Update the Communication Management Strategy to include the operational manager and ensure they receive relevant project information.. The project manager should update the Communication Management Strategy to include the operational manager. This ensures the stakeholder receives relevant information and is engaged appropriately, which is part of effective stakeholder management during initiation.

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Ignore the operational manager because they are not on the Project Board and therefore not a key stakeholder.

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Add the operational manager to the Project Board as a senior supplier.

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Ask the senior user to handle all communication with the operational manager to avoid direct contact.

Question 18

A project is running a stage where a supplier has failed to deliver an agreed component on time. The Project Manager forecasts that the stage will exceed its cost tolerance. Which action is correct according to PRINCE2?

Accepted Answer

Raise an Exception Report and escalate the forecast breach to the Project Board.. A forecast breach of a stage cost tolerance removes the deviation from the Project Manager's delegated authority. PRINCE2 requires the Project Manager to produce an Exception Report and escalate it, so the Project Board can decide whether to request an Exception Plan, adjust tolerances or take other direction. Waiting, quietly cutting quality or pushing costs onto the supplier all bypass this control.

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Wait until the stage end and report the overspend in the End Stage Report.

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Reduce quality inspections on other products to recover the cost variance quietly.

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Instruct the Team Manager to absorb the extra cost within the supplier's fixed-price contract.

Question 19

During the Directing a Project process, the Project Board is reviewing a Stage Plan at a stage boundary. The Project Manager has reported that the stage is forecast to exceed its cost tolerance. What should the Project Board do FIRST?

Accepted Answer

Ask the Project Manager to produce an Exception Plan.. When a stage is forecast to exceed its cost tolerance, the Project Board should first request an Exception Plan from the Project Manager. The Exception Plan details how the Project Manager will recover from the exception and is a key output of Managing a Stage Boundary. Other actions like closing the project or updating the Business Case may follow, but the immediate step is to regain control through an Exception Plan.

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Immediately close the project because tolerances have been breached.

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Update the Business Case to reflect the increased costs.

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Authorise the next stage without changes to the plan.

Question 20

A Project Manager is explaining the PRINCE2 principles to a new team member. The team member asks which principle ensures that everyone involved understands what is expected of them and that there is clear accountability for decisions. Which principle should the Project Manager describe?

Accepted Answer

Defined roles and responsibilities. The principle of defined roles and responsibilities ensures that everyone understands their role and what is expected of them, and that there is clear accountability for decisions. This is achieved by establishing a project management team structure with defined roles such as the Project Board, Project Manager, and Team Manager. The other principles address different aspects of project management, such as product focus or staging, but not the specific need for clear accountability.

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Tailor to suit the project environment

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Focus on products

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Manage by stages