PRINCE2F Mock Exam 72 — 25 Questions

Question 1

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Raise Exception Reports when tolerances are forecast to be exceeded. The Project Manager manages the project on a day-to-day basis within the tolerances set by the Project Board (C). If tolerances are forecast to be exceeded, the Project Manager raises Exception Reports (B). Ensuring the Business Case remains viable is the responsibility of the Executive (A). Delivering Work Packages is done by the Team Manager (D). Maintaining configuration item records is typically done by Project Support (E).

Answer

Ensure the Business Case remains viable

Answer

Deliver Work Packages

Answer

Maintain the project's configuration item records

Question 2

Which TWO of the following are purposes of the Starting Up a Project process?

Accepted Answer

To ensure that the project has the necessary authorities to proceed. Starting Up a Project (SU) is a pre-project process. Its purposes include ensuring that the project has the necessary authorities to proceed (Option C) and ensuring that a viable Business Case exists before the project proceeds (Option D). Option A (authorize the project) is done in Directing a Project; Option B (produce the PID) is done in Initiating a Project; Option E (update the Business Case with actual costs) is done during Controlling a Stage.

Answer

To authorize the project to proceed

Answer

To produce the Project Initiation Documentation

Answer

To update the Business Case with actual costs

Question 3

What does the 'management by exception' principle in PRINCE2 mean?

Accepted Answer

The Project Board sets tolerances and only reviews the project if tolerances are forecast to be exceeded. The 'management by exception' principle in PRINCE2 means that the Project Board sets tolerances for time, cost, quality, scope, risk, and benefits, and only requires the Project Manager to escalate if those tolerances are forecast to be exceeded. This allows the Project Manager to manage within tolerances without constant board involvement, empowering them to make day-to-day decisions while the Board focuses on strategic issues.

Answer

The Project Manager must report all decisions to the Project Board immediately

Answer

The Project Board makes all decisions for the project

Answer

The Project Manager can ignore plans and work independently

Question 4

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report — this is PRINCE2's management by exception principle. The Project Manager cannot unilaterally decide to exceed tolerances; that requires Project Board authorisation. Option A is wrong because the PM cannot increase the budget without Project Board approval. Option B is wrong because closing the project is not the appropriate response to a stage tolerance breach; the Project Board may decide to close if the Business Case is no longer viable. Option C is wrong because continuing without escalation violates management by exception.

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Question 5

During the Managing a Stage Boundary process, the Project Manager reviews the Business Case and finds that the expected benefits are no longer achievable. What should the Project Manager do?

Accepted Answer

Recommend to the Project Board that the project should be closed as the Business Case is no longer viable. If the Business Case is no longer viable, the Project Manager should recommend to the Project Board that the project should be closed. The Project Board makes the final decision, not the Project Manager. Option A is incorrect because an Exception Plan is for handling tolerance deviations, not for a failed Business Case. Option B is incorrect because continuing as planned would ignore the loss of viability. Option D is incorrect because the Project Manager cannot unilaterally close the project; the Board must decide.

Answer

Create an Exception Plan to revise the benefits

Answer

Continue with the next stage as planned and report the issue in the End Project Report

Answer

Close the project immediately without consulting the Project Board

Question 6

Which document describes the quality management approach for the project, including the procedures to be used for quality assurance and quality control?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines the project's approach to quality, including quality assurance and quality control procedures. Option A is incorrect because the Project Product Description describes the final product. Option C is incorrect because the Quality Register records quality review results, not the approach. Option D is incorrect because the Product Description describes individual products.

Answer

Project Product Description

Answer

Quality Register

Answer

Product Description

Question 7

Which THREE of the following are typical responsibilities of the Project Board?

Accepted Answer

Providing resources and authorizing funding. The Project Board is responsible for overall project governance. They provide resources and authorize funding (A), monitor progress through Highlight Reports (B), and approve key documents such as the Project Initiation Documentation (D). Option C ('Managing day-to-day activities') is the responsibility of the Project Manager, not the Board. Option E ('Preparing the Business Case') is the responsibility of the Executive, not the Senior User or the Board collectively, though the Board may approve it.

Answer

Managing the day-to-day activities of the project

Answer

Preparing the Business Case

Question 8

Which TWO of the following statements about the Quality Review technique are correct?

Accepted Answer

It is a form of quality control. The Quality Review technique is a structured review of a product against its quality criteria to identify defects. Option B is correct because it is a form of quality control, ensuring the product meets requirements. Option D is correct as it describes the technique accurately as a structured review to find defects. Option A is incorrect because the review is conducted by subject matter experts, not the Project Board. Option C is incorrect because viability of the Business Case is assessed separately, not through Quality Review. Option E is incorrect because testing against specification is a different activity; Quality Review is a review, not a test.

Answer

It is performed by the Project Board

Answer

It assesses the viability of the Business Case

Answer

It is used to test the product against its specification

Question 9

In PRINCE2, who is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

The Project Board. The Project Board is responsible for ensuring that project assurance is independent of the Project Manager, making Option C the correct answer.

Answer

The Project Support

Answer

The Senior User

Answer

The Project Manager

Question 10

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed product; an Off-specification is a product that does not meet its specification. A Request for Change (RFC) is a formal proposal to modify a product that has already been agreed and baselined. An Off-specification (Off-spec) identifies a product that does not meet its specification or is missing. Option A is incorrect because it reverses the definitions: RFC is not limited to defects, and Off-spec is not limited to enhancements. Option B is false because they are distinct issue types. Option C is incorrect because both RFC and Off-spec are types of issues, not risk versus issue. Option D correctly captures the difference: an RFC proposes a change to an agreed product, while an Off-spec is a product that fails to meet its specification.

Answer

A Request for Change is for defects; Off-specification is for enhancements

Answer

They are the same thing

Answer

A Request for Change is a type of risk; Off-specification is a type of issue

Question 11

What is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance provides independent oversight, while Project Support provides administrative services. Project Assurance provides independent oversight and is accountable to the Project Board, while Project Support provides administrative services to the Project Manager and team. Option B is incorrect because Project Assurance is independent, not part of the Project Manager's team. Option C is incorrect because Project Assurance does not manage quality control; it provides oversight, and the Risk Register is managed by the Project Manager with support from Project Support. Option D is incorrect because both roles are required in all projects, though the level of effort may vary.

Answer

Project Assurance is part of the Project Manager's team, while Project Support is independent

Answer

Project Assurance manages quality control, while Project Support manages the Risk Register

Answer

Project Assurance is only required for large projects, while Project Support is always required

Question 12

In product-based planning, what is the purpose of a Product Flow Diagram?

Accepted Answer

To show the order in which products are created and their dependencies. A Product Flow Diagram shows the sequence in which products are created and the dependencies between them. Option B is incorrect because it describes a Gantt chart or timeline, not a Product Flow Diagram. Option C is incorrect because it describes a Product Description, which defines quality criteria. Option D is incorrect because it describes a Product Breakdown Structure (PBS), which decomposes the final product into components.

Answer

To show the timeline and resource allocation for product creation

Answer

To describe the quality criteria for a product

Answer

To break down the final product into its component products

Question 13

In PRINCE2, what is the difference between a Risk Owner and a Risk Actionee?

Accepted Answer

The Risk Owner is responsible for managing the risk and implementing the response, while the Risk Actionee performs specific actions assigned by the Risk Owner.. In PRINCE2, the Risk Owner is accountable for managing the risk and ensuring that the response actions are implemented effectively. The Risk Actionee, on the other hand, is assigned by the Risk Owner to carry out specific actions as part of the risk response. Option B is incorrect because the Risk Owner is appointed during the 'Identify' step, while the Risk Actionee is appointed during the 'Assess' step when response actions are defined. Option C is incorrect because both identifying and assessing risks are part of risk analysis, not specific to the roles. Option D is incorrect because the Risk Actionee reports to the Risk Owner, not the reverse.

Answer

The Risk Owner is appointed during the 'Identify' step, while the Risk Actionee is appointed during the 'Implement' step.

Answer

The Risk Owner is responsible for identifying risks, while the Risk Actionee is responsible for assessing them.

Answer

The Risk Owner reports to the Risk Actionee on the status of the risk.

Question 14

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to a product specification, while an Off-specification is a product that has not met its specification. Ly captures the difference: a Request for Change (RFC) is a proposal to modify a product specification, often due to a new requirement, while an Off-specification is a product that has failed to meet its agreed specification. Both are types of issues in PRINCE2. Options A, B, and C are incorrect: A misattributes who raises them, B incorrectly relates to product timeframes, and C wrongly associates RFCs with scope and Off-specifications with schedule.

Answer

A Request for Change is raised by the Project Manager, while an Off-specification is raised by the Team Manager

Answer

A Request for Change is for future products, while an Off-specification is for completed products

Answer

A Request for Change is about scope changes, while an Off-specification is about schedule changes

Question 15

Which register is used to record all issues that are raised during the project?

Accepted Answer

Issue Register. The Issue Register is used to record and track all issues raised during the project, including requests for change, off-specifications, and problems/concerns. Option A is incorrect because the Risk Register records risks, not issues. Option B is incorrect because the Quality Register records quality management activities and results. Option C is incorrect because Configuration Item Records track configuration items and their versions, not issues.

Answer

Risk Register

Answer

Quality Register

Answer

Configuration Item Records

Question 16

A project has identified a risk that the key supplier may go out of business. The Project Manager decides to source a backup supplier. Which risk response is being applied?

Accepted Answer

Fallback. Fallback is a threat response that involves preparing a contingency plan to be implemented if the risk occurs. Sourcing a backup supplier is an example of a fallback, as it provides an alternative if the primary supplier fails. Option A is wrong because Avoid would mean taking action to eliminate the risk entirely, such as finding a different supplier altogether. Option B is wrong because Transfer would involve shifting the risk to a third party, such as through insurance or a contract. Option C is wrong because Accept would mean taking no proactive action and simply acknowledging the risk.

Answer

Avoid

Answer

Transfer

Answer

Accept

Question 17

Which TWO of the following are roles that are part of the Project Board?

Accepted Answer

Executive. The Project Board includes three mandatory roles: the Executive, the Senior User, and the Senior Supplier. The Executive is accountable for the project's success, and the Senior User represents the interests of those who will use the project's outputs. The Project Manager (option C) manages the project on a day-to-day basis and reports to the Board, but is not a Board member. The Team Manager (option E) reports to the Project Manager. The Change Authority (option D) is an optional role that may be delegated by the Board to approve change requests, but it is not a core Board role. Therefore, the correct answers are A (Executive) and B (Senior User).

Answer

Project Manager

Answer

Change Authority

Answer

Team Manager

Question 18

Which TWO of the following are outputs of the Managing a Stage Boundary process?

Accepted Answer

Stage Plan for the next stage. Options C and D are correct. The Managing a Stage Boundary process produces the End Stage Report and the Stage Plan for the next stage. The Lessons Log is updated throughout the project but is not a specific output of this process. The Project Brief is produced during Starting Up a Project, and Checkpoint Reports are outputs of the Managing Product Delivery process.

Answer

Project Brief

Answer

Checkpoint Report

Answer

Lessons Log

Question 19

During the Closing a Project process, which document is produced to capture lessons for future projects?

Accepted Answer

Lessons Report. The Lessons Report is produced during the Closing a Project process to capture lessons learned for future projects.

Answer

Project Product Description

Answer

Benefits Management Approach

Answer

End Project Report

Question 20

During the Directing a Project process, the Project Board receives an Exception Report. What action should the Project Board take?

Accepted Answer

Assess the situation and, if appropriate, approve an Exception Plan. An Exception Report is raised when a tolerance is forecast to be exceeded. The Project Board must assess the situation and decide whether to approve an Exception Plan, amend the project, or close the project. Option C correctly reflects this action.

Answer

Authorize the next stage as planned

Answer

Request a new Project Brief

Answer

Instruct the Project Manager to continue with the current plan