PRINCE2F Practice Test 7 — 10 Questions

Question 1

What is the difference between the Senior Responsible Owner (SRO/Executive) and a Project Sponsor?

Accepted Answer

The SRO is a PRINCE2 role; 'Project Sponsor' is not a PRINCE2 term. PRINCE2 defines the Senior Responsible Owner (SRO) as the single person accountable for the business case and overall project success, and it is a formal role within the PRINCE2 Project Board. 'Project Sponsor' is a generic term used in many organizations but is not a defined role in the PRINCE2 methodology. Therefore, the key difference is that the SRO is a specific PRINCE2 role, while 'Project Sponsor' is not part of the PRINCE2 terminology.

Answer

The SRO is a member of the Project Board; the Sponsor is not

Answer

They are the same role with different names

Answer

The Project Sponsor is more senior than the SRO

Question 2

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a proposal for a change; an Off-spec is a deviation from specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, baseline, or plan, while an Off-specification (Off-spec) is a formal notification that a product or component does not meet its agreed specification. Option D correctly captures this distinction: an RFC proposes a change, whereas an Off-spec identifies a deviation from the specification that already exists. This is a fundamental difference in the PRINCE2 change control approach, where RFCs are about future modifications and Off-specs are about current non-conformance.

Answer

An RFC is always approved; an Off-spec is always rejected

Answer

An RFC relates to cost; an Off-spec relates to quality

Answer

An RFC is initiated by the Project Manager; an Off-spec is initiated by the Team Manager

Question 3

A project is being executed in a stage. The Team Manager reports that a Work Package is likely to exceed its tolerances. What should the Project Manager do first?

Accepted Answer

Assess the situation and consider corrective actions within the stage tolerance. According to PRINCE2, when a Team Manager reports that a Work Package is likely to exceed its tolerances, the Project Manager must first assess the situation and consider corrective actions within the stage tolerance. This is because the Project Manager has delegated authority to manage the stage within the agreed stage tolerances, and only if the forecast exceeds those tolerances should an Exception Report be raised to the Project Board. The correct first step is always to evaluate whether the issue can be resolved within the existing tolerance limits before escalating.

Answer

Immediately raise an Exception Report to the Project Board

Answer

Inform the Project Board at the next Highlight Report

Answer

Request the Team Manager to continue and monitor the situation

Question 4

Which document is used by the Project Board to monitor progress at the end of a stage?

Accepted Answer

End Stage Report. The End Stage Report is provided by the Project Manager to the Project Board at the end of each stage to enable review.

Answer

Highlight Report

Answer

Checkpoint Report

Answer

Exception Report

Question 5

During the Controlling a Stage process, a Team Manager reports that a work package is complete. What should the Project Manager do next?

Accepted Answer

Review the work package and, if acceptable, approve it. In PRINCE2, the Project Manager must first review the completed work package against its agreed criteria (e.g., quality tolerances, deliverables) before formally accepting it. This aligns with the 'Review Work Package' step in the Controlling a Stage process, ensuring that only verified outputs are approved. Option B is correct because the Project Manager cannot proceed to authorize further work or update plans until the current work package is formally accepted.

Answer

Immediately authorize the next work package

Answer

Update the Project Plan

Answer

Raise an Exception Report

Question 6

Which of the following is a difference between the Directing a Project and Controlling a Stage processes?

Accepted Answer

Directing a Project is performed by the Project Board; Controlling a Stage is performed by the Project Manager. Directing a Project is performed by the Project Board; Controlling a Stage is performed by the Project Manager.

Answer

Directing a Project is performed by the Project Manager; Controlling a Stage is performed by the Team Manager

Answer

Both are performed by the Project Board

Answer

Directing a Project is performed once; Controlling a Stage is performed multiple times

Question 7

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. According to PRINCE2's management by exception, if a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report.

Answer

Increase the stage budget using contingency reserves

Answer

Close the project as the Business Case is no longer viable

Answer

Continue with the current plan and report the overrun in the next Highlight Report

Question 8

What is the first step in the PRINCE2 recommended risk management procedure?

Accepted Answer

Identify. The PRINCE2 risk management procedure follows a logical sequence: Identify, Assess, Plan, Implement, and Communicate. The first step is 'Identify' because risks must be identified before they can be assessed or managed. Without identification, no further risk management actions are possible.

Answer

Plan

Answer

Assess

Answer

Implement

Question 9

What is the PRINCE2 definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product meets the stated requirements and is suitable for its intended use. This definition emphasizes that quality is about satisfying the customer's needs and expectations, not just adhering to a specification or achieving zero defects. It aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value.

Answer

Customer satisfaction

Answer

Conformance to specification

Answer

Zero defects

Question 10

Who is responsible for authorising the start of a project in PRINCE2?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for authorising the start of a project. This occurs at the end of the Initiating a Project process, when the Project Board reviews the Project Initiation Documentation and gives approval to proceed with the project. The Project Board provides overall direction and control, ensuring the project aligns with business, user, and supplier interests.

Answer

The Senior Supplier

Answer

The Project Manager

Answer

The Senior User