PRINCE2F Practice Exam 69 — 20 Questions

Question 1

A project is approaching the end of its final stage. The Project Manager has confirmed that all products have been delivered and accepted, and the Benefits Review Plan has been updated. Which activity belongs to the Closing a Project process rather than to the final stage's Controlling a Stage activities?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Preparing the End Project Report for the Project Board.. Closing a Project contains its own set of activities that confirm acceptance, review the Business Case, prepare the End Project Report, capture lessons learned and plan benefits realisation. Producing the End Project Report is unique to this process, whereas reviewing Work Packages, authorising work and reacting to Checkpoint Reports are all routine activities of Controlling a Stage during delivery.

Answer

Authorising a new Work Package for a remaining specialist deliverable.

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Taking corrective action after a Checkpoint Report shows a schedule slippage.

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Reviewing Work Package status and updating the Stage Plan during the final stage.

Question 2

A PRINCE2 project is in the Initiation Stage. The project manager is preparing the Project Initiation Documentation (PID) and needs to define how the project will be broken down into manageable stages. The project board has already agreed that the project will have multiple stages. Which part of the PID should the project manager use to document the stage boundaries and the approach to dividing the project?

Accepted Answer

The Project Plan. The Project Plan defines the project's overall approach, including the stage boundaries that divide the project into manageable sections. It is a key component of the Project Initiation Documentation and provides the basis for the project board to authorise each stage. The other strategies and plans address different aspects of project management.

Answer

The Benefits Management Strategy

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The Stage Plan for the Initiation Stage

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The Communication Management Strategy

Question 3

Which process is responsible for producing the End Project Report?

Accepted Answer

Closing a Project. The End Project Report is produced during Closing a Project (CP) to summarize project performance and confirm closure.

Answer

Managing a Stage Boundary

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Initiating a Project

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Directing a Project

Question 4

A project is in the Closing a Project process. The Project Manager is preparing to hand over the final products and is reviewing the project documentation. Which TWO activities are part of the Closing a Project process? (Choose two.)

Accepted Answer

Prepare planned closure by confirming that all products have been delivered and accepted.. Closing a Project includes preparing planned closure, which confirms products are delivered and accepted, and evaluating the project, which assesses benefits and captures lessons. These activities ensure the project is properly closed and that the organisation learns from it. Authorising stages, raising Exception Reports, or creating new Stage Plans belong to other processes.

Answer

Create a new Stage Plan for the remaining work after closure.

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Produce an Exception Report to request Project Board approval to close the project.

Answer

Authorise the next stage of the project to ensure continuity of work.

Question 5

During which process does the Project Manager produce the End Stage Report?

Accepted Answer

Managing a Stage Boundary. The End Stage Report is produced in the Managing a Stage Boundary process, which reviews the current stage and plans the next. The report is sent to the Project Board for a decision.

Answer

Closing a Project

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Managing Product Delivery

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Controlling a Stage

Question 6

Which role is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is the role responsible for providing independent assurance that the project is being managed correctly. It is a PRINCE2 role that is independent of the Project Manager and reports directly to the Project Board, ensuring that the project remains aligned with business, user, and supplier interests. This independence is critical for objective oversight of compliance with PRINCE2 principles, themes, and processes.

Answer

The Project Manager

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The Team Manager

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Project Support

Question 7

Which document is produced in the Initiating a Project process and defines how the project will be managed?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project and defines the project's approach, controls, and plans.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 8

During a stage, the Project Manager is reviewing progress and needs to decide how to respond to emerging issues. According to PRINCE2, which TWO activities are part of the Controlling a Stage process? (Choose two.)

Accepted Answer

Producing Highlight Reports for the Project Board.. Controlling a Stage covers the day-to-day management of a stage: authorising work, monitoring progress, managing issues and risks, taking corrective action, reporting via Highlight Reports and escalating exceptions. Producing Highlight Reports and taking corrective action both belong squarely to this process, whereas appointing the Executive, authorising the Project Initiation Documentation and creating the Benefits Review Plan belong to earlier project-level processes.

Answer

Appointing the Executive and Project Manager at project start.

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Creating the Benefits Review Plan for measuring outcomes.

Answer

Authorising the Project Initiation Documentation for the project.

Question 9

In PRINCE2, who is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager is responsible for the day-to-day management of the project within the tolerances set by the Project Board. This includes planning, delegating, monitoring, and controlling all aspects of the project, while reporting any deviations that exceed the agreed tolerances to the Project Board.

Answer

Executive (SRO)

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Senior User

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Senior Supplier

Question 10

Which role is responsible for ensuring that the project continues to have business justification?

Accepted Answer

Executive. The Executive is the single point of accountability for the project and is responsible for ensuring that the project continues to have business justification throughout its lifecycle. This includes approving the business case, monitoring its validity, and making the final decision to continue, change, or close the project based on ongoing justification.

Answer

Senior Supplier

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Senior User

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Project Manager

Question 11

A Project Manager is preparing to start a new stage and must authorise the work to be carried out by the Team Manager. Which TWO statements about the Work Package and its authorisation within Controlling a Stage are correct? (Choose two.)

Accepted Answer

The Work Package defines the reporting requirements the Team Manager must follow, including Checkpoint Reports.. A Work Package is the agreement between the Project Manager and the Team Manager covering the products, quality criteria and methods, reporting requirements, tolerances and constraints. Quality criteria and Checkpoint Report requirements are therefore essential contents. The Project Board does not authorise individual Work Packages, and the Work Package sits under the Stage Plan rather than replacing it.

Answer

The Work Package can only be issued once the Project Board has approved the End Stage Report.

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The Work Package replaces the Stage Plan as the primary control document for the duration of the work.

Answer

The Work Package is authorised by the Project Board before the Team Manager can begin work.

Question 12

In the Managing Product Delivery process, what is the Team Manager responsible for?

Accepted Answer

Accepting and delivering Work Packages. In PRINCE2, the Managing Product Delivery process focuses on the work required to create project products. The Team Manager's primary responsibility is to accept Work Packages from the Project Manager and then deliver them by coordinating the team's work, ensuring the products meet the required quality criteria. This directly aligns with option A, as accepting and delivering Work Packages is the core function of the Team Manager within this process.

Answer

Producing Highlight Reports for the Project Board

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Authorizing the initiation of the project

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Updating the Business Case

Question 13

Which THREE of the following are outputs of the Initiating a Project process?

Accepted Answer

Business Case (updated). In PRINCE2, the Initiating a Project process produces the Project Initiation Documentation (PID), which includes the updated Business Case (A) — the Business Case is refined from the Starting up a Project outline into a full justification with benefits, costs, risks, and timescales. The Project Plan (B) is also created during Initiating a Project as the high-level plan covering the whole project, forming part of the PID. The Risk Management Approach (D) is likewise produced here as one of the four strategies (with Quality, Configuration Management, and Communication Management) that make up the PID. The Highlight Report (C) is not an output of Initiating a Project; it is produced during the Controlling a Stage process by the Project Manager for the Project Board. The Lessons Report (E) is not produced by Initiating a Project either; a Lessons Log is created in Starting up a Project, and Lessons Reports are typically outputs of Managing a Stage Boundary or Closing a Project.

Answer

Highlight Report

Answer

Lessons Report

Question 14

Which TWO of the following statements about the Change Authority role in PRINCE2 are correct?

Accepted Answer

The Change Authority is delegated by the Project Board to make decisions on change requests within agreed tolerances. The Change Authority role is explicitly delegated by the Project Board to make decisions on change requests within agreed tolerances. This delegation allows the Change Authority to approve or reject changes without requiring the Project Board to convene for every minor change, streamlining the change control process while keeping decisions within predefined limits.

Answer

The Change Authority must be a single individual

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The Change Authority is responsible for updating the Project Plan

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The Change Authority cannot approve changes that affect the Business Case

Question 15

Which register is used to record all issues that are raised during the project?

Accepted Answer

Issue Register. The Issue Register is used to record all issues raised during a project. In PRINCE2, issues include Requests for Change, Off-specifications, and general problems or concerns. The Issue Register is maintained by the Project Manager and captures details, actions, and status of each issue.

Answer

Risk Register

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Quality Register

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Configuration Item Records

Question 16

Which TWO statements about PRINCE2's management by exception are correct?

Accepted Answer

If a tolerance is forecast to be exceeded, the Project Manager must escalate. Option C is correct because under PRINCE2's management-by-exception principle, the Project Manager must escalate to the next management level (the Project Board) as soon as it is forecast that an agreed tolerance will be exceeded, rather than waiting for the breach to occur. Option E is correct because management by exception delegates authority to the Project Manager to make day-to-day decisions autonomously as long as actual and forecast performance remains within the agreed tolerances. Option A is wrong because PRINCE2 defines six tolerance areas — time, cost, scope, quality, risk, and benefit — not just time and cost. Option B is wrong because the Project Board sets project-level tolerances (and the corporate/programme layer sets programme or corporate tolerances); the Project Manager may propose them but does not set them. Option D is wrong because the whole point of management by exception is that the Project Board is not involved in day-to-day decisions, only in exception situations and at stage boundaries.

Answer

Tolerances apply only to time and cost

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The Project Manager sets the project's tolerances

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The Project Board is involved in all day-to-day decisions

Question 17

In PRINCE2, who manages the delivery of Work Packages?

Accepted Answer

Team Manager. The Team Manager is responsible for managing the delivery of one or more Work Packages and reports to the Project Manager.

Answer

Project Support

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Project Manager

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Senior User

Question 18

Which role is responsible for the independent assurance that the project remains on track?

Accepted Answer

Project Assurance. Project Assurance is the role responsible for providing independent assurance that the project remains on track, as defined by PRINCE2. It ensures that the project is being conducted correctly, adheres to the business case, and meets quality standards, without being involved in the day-to-day management. This role is separate from the Project Manager and Project Support to maintain objectivity.

Answer

Project Support

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Team Manager

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Project Manager

Question 19

Which document defines the project's organization structure and roles?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive document that defines the project's organization structure and roles, including the project management team structure, role descriptions, and responsibilities. It is created during the Initiating a Project process and provides a baseline for how the project will be managed and controlled.

Answer

Risk Register

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Project Plan

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Business Case

Question 20

Which TWO of the following statements about the Directing a Project process are true?

Accepted Answer

The Project Board uses Directing a Project to authorize the initiation of the project. The Directing a Project process is used by the Project Board to make key decisions and exercise overall control, including authorizing the initiation of the project. The Project Board does not manage day-to-day work; that is the responsibility of the Project Manager via the Managing a Stage process.

Answer

The Project Manager uses Directing a Project to manage day-to-day work

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Directing a Project only occurs at the start of the project

Answer

Directing a Project is the process for closing a project