PRINCE2F Practice Exam 68 — 20 Questions

Question 1

Which role is optional in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Manager, Project Board, and Team Manager are all mandatory roles within the project management team. Project Support is the only optional role, as its responsibilities can be absorbed by the Project Manager or other team members, or provided by a separate office like a PMO. The PRINCE2 manual explicitly states that Project Support is not a required role, making D the correct answer.

Answer

Project Manager

Answer

Project Board

Answer

Team Manager

Question 2

Which role is accountable for the project's Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is accountable for the Business Case throughout the project in PRINCE2. This role owns the Business Case, ensures it remains viable, and is responsible for the project's justification and continued alignment with organizational objectives. The Executive is the ultimate decision-maker and must approve any changes to the Business Case.

Answer

Senior User

Answer

Project Manager

Answer

Project Assurance

Question 3

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case in PRINCE2 is a document that justifies the project's initiation and continued viability. It contains components such as Expected Benefits, Investment Appraisal, and Major Risks. The Risk Register is a separate management product used to record and track identified risks, not a component of the Business Case itself.

Answer

Expected benefits

Answer

Investment appraisal

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Major risks

Question 4

What is the difference between Starting Up a Project (SU) and Initiating a Project (IP)?

Accepted Answer

SU is a pre-project process to determine viability, while IP formally establishes the project foundation. SU is a pre-project process to determine if the project is viable before committing resources to full initiation. IP formally establishes the project with detailed plans and management approaches. Both produce documents, but SU produces the Project Brief, and IP produces the PID. SU does not produce the PID.

Answer

SU is performed by the Project Board, while IP is performed by the Project Manager

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SU occurs after IP to close the project

Answer

SU produces the Project Initiation Documentation, while IP produces the Project Brief

Question 5

Which register is used to record issues that may affect the project's baselines?

Accepted Answer

Issue Register. The Issue Register is the PRINCE2 management product used to capture and manage issues that may affect the project's baselines, such as scope, schedule, or cost. Baselines are formally approved versions of management products, and any proposed change, off-specification, or problem/concern that could impact them must be logged in the Issue Register for assessment and decision-making.

Answer

Quality Register

Answer

Risk Register

Answer

Lessons Log

Question 6

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed baseline; an Off-specification is a failure to meet a specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify any approved baseline (e.g., scope, schedule, cost), while an Off-specification (Off-spec) is a documented deviation where a product or process fails to meet its agreed specification. Option D correctly captures this fundamental distinction: an RFC proposes a change to a baseline, whereas an Off-spec records a failure to meet a specification.

Answer

A Request for Change is about scope; an Off-specification is about quality

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A Request for Change is always approved by the Change Authority; an Off-specification is always approved by the Project Board

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A Request for Change is generated by the Project Manager; an Off-specification is generated by the Team Manager

Question 7

A project is forecast to exceed its cost tolerance at stage level. What should the Project Manager do first?

Accepted Answer

Raise an Exception Report to the Project Board. In PRINCE2, when a project forecasts exceeding its stage-level cost tolerance, the Project Manager must first escalate the issue to the Project Board by raising an Exception Report. This is because the Project Manager does not have authority to exceed the delegated tolerance; the Project Board must decide on corrective action, such as approving a revised plan or closing the project. Option C is correct as it aligns with the PRINCE2 principle of management by exception.

Answer

Increase the stage budget and continue

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Close the project as the Business Case is not viable

Answer

Wait until the next Highlight Report

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information, including the Business Case, Project Plan, and Risk Register, to define the project's scope, objectives, and controls. This document is used to confirm that the project is viable and to obtain authorization to proceed.

Answer

Project Brief

Answer

Stage Plan

Answer

Business Case

Question 9

Which PRINCE2 process produces the Project Initiation Documentation (PID)?

Accepted Answer

Initiating a Project. The Project Initiation Documentation (PID) is produced during the Initiating a Project process. This process refines the project's business justification, establishes the project management team, and creates the PID as the definitive reference document for how the project will be managed, including plans, controls, and tolerances.

Answer

Managing a Stage Boundary

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Starting Up a Project

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Directing a Project

Question 10

Which THREE of the following are responsibilities of the Project Manager?

Accepted Answer

Prepare the Stage Plan for approval. The Project Manager is responsible for preparing the Stage Plan for approval by the Project Board. This is a key task in the PRINCE2 'Planning' process, where the Project Manager develops detailed plans for each management stage based on the Project Plan and stage-level tolerances.

Answer

Provide independent assurance to the Project Board

Answer

Set project tolerances

Question 11

In the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating that a work package is behind schedule. What should the Project Manager do first?

Accepted Answer

Review the impact on the stage plan and determine if corrective action can bring it back within tolerance. The PRINCE2 Controlling a Stage process requires the Project Manager to first assess any deviation from the stage plan to see if corrective action can bring performance back within tolerance. The Checkpoint Report is a control mechanism that triggers an exception assessment, not an immediate escalation. Only if the deviation exceeds tolerance should the Project Manager escalate via an Exception Report.

Answer

Immediately escalate to the Project Board via an Exception Report

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Issue a new Work Package to replace the current one

Answer

Close the Work Package and report the failure in the Highlight Report

Question 12

Which PRINCE2 principle is being applied when the Project Manager escalates a forecast tolerance deviation to the Project Board?

Accepted Answer

Manage by exception. The 'manage by exception' principle is applied when the Project Manager escalates a forecast tolerance deviation to the Project Board. This principle delegates decision-making authority for day-to-day management within defined tolerances, and only escalates when those tolerances are forecast to be exceeded, ensuring the Project Board focuses on strategic oversight.

Answer

Learn from experience

Answer

Focus on products

Answer

Manage by stages

Question 13

What is the purpose of the product-based planning technique in PRINCE2?

Accepted Answer

To ensure the project is focused on delivering products and understanding what needs to be created. The product-based planning technique in PRINCE2 ensures that the project is focused on delivering products and understanding what needs to be created. It achieves this by requiring the project to identify, define, and document all products (both management and specialist) before planning the activities and resources. This technique is foundational to PRINCE2's product-based approach, which prioritizes the outputs over the activities.

Answer

To define the quality criteria for each product

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To allocate resources to teams

Answer

To identify the activities and dependencies in the project schedule

Question 14

Who chairs the Project Board meetings?

Accepted Answer

Senior Responsible Owner (SRO/Executive). In PRINCE2, the Project Board is chaired by the Executive, also known as the Senior Responsible Owner (SRO). The Executive is ultimately accountable for the project's success and ensures the business case remains viable. The Project Manager manages day-to-day activities but does not chair board meetings.

Answer

Senior User

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Senior Supplier

Answer

Project Manager

Question 15

What is the purpose of the Risk Register?

Accepted Answer

To record and track all identified risks and their responses. The Risk Register is the central repository for recording and tracking all identified risks (both threats and opportunities) throughout the project lifecycle. It includes details such as risk description, probability, impact, proximity, and the planned responses, ensuring that every risk is managed and monitored. Option C is correct because it captures the complete purpose of the Risk Register as defined in PRINCE2.

Answer

To list only the project's threats and their impacts

Answer

To document the top 10 risks for the Project Board

Answer

To allocate the risk budget

Question 16

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Authorizing stage boundaries. The Project Board is responsible for authorizing stage boundaries, which involves reviewing the current stage's progress, approving the next stage plan, and ensuring continued business justification. This is a key decision point in PRINCE2 where the Board assesses whether the project should proceed to the next stage.

Answer

Maintaining the risk register

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Preparing Highlight Reports

Question 17

During a stage, the Team Manager reports progress to the Project Manager. Which report should the Team Manager use?

Accepted Answer

Checkpoint Report. In PRINCE2, the Team Manager reports progress to the Project Manager using the Checkpoint Report. This report is a periodic (typically weekly) progress update from the Team Manager to the Project Manager, covering work completed, next steps, and any issues within the work package. It is the formal mechanism for the Team Manager to report on progress during a stage.

Answer

Highlight Report

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End Stage Report

Answer

Exception Report

Question 18

What is the purpose of the Closing a Project process?

Accepted Answer

To hand over the project's products and close the project in a controlled way. The Closing a Project process in PRINCE2 is designed to provide a fixed point to verify that the project has delivered its products according to the agreed scope, confirm that the project's objectives have been met, and then formally close the project in a controlled manner. This includes handing over the products to the operational environment, completing any follow-on actions, and preparing the End Project Report. It does not wait for benefits realization, as benefits are assessed post-project during the Managing Product Delivery stage.

Answer

To evaluate the project's success only after benefits realization

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To plan the final stage of the project

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To release the project resources immediately

Question 19

In PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated requirements and satisfy the needs of the user or customer. This definition emphasizes that quality is about delivering what is actually required, not just adhering to a specification or achieving zero defects. It aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value.

Answer

Customer satisfaction

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Conformance to specifications

Answer

Zero defects

Question 20

Who is responsible for identifying and managing risks at the work package level?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for managing risks at the work package level. This includes identifying, assessing, and controlling risks that could affect the delivery of the work package, as defined in the Work Package and the Team Plan. The Team Manager reports risk status to the Project Manager via Checkpoint Reports.

Answer

Project Support

Answer

Senior User

Answer

Project Manager