PRINCE2F Practice Exam 67 — 20 Questions

Question 1

A project is in the 'Managing Product Delivery' process. The team manager is responsible for ensuring that work on a work package is carried out according to the agreed requirements. Which TWO of the following are responsibilities of the team manager during this process? (Choose two.)

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Ensuring that products meet their quality criteria.. During Managing Product Delivery, the team manager is accountable for accepting the work package and ensuring that products meet their quality criteria. These responsibilities are central to the process, as they ensure that the work is properly defined and executed to the required standards. The team manager does not authorize resource release, approve the business case, or update the project plan, as those are higher-level responsibilities.

Answer

Approving the project's business case.

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Updating the project plan with actual progress.

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Authorizing the release of resources for the project.

Question 2

In a PRINCE2 project, the Project Manager is preparing the Quality Management Strategy. Which of the following best describes the purpose of this strategy?

Accepted Answer

To define the quality methods, procedures, and responsibilities for the project. The Quality Management Strategy sets out the project's quality approach, including methods, procedures, and responsibilities. It is a key document in the Quality theme and ensures that quality is built into the project rather than inspected at the end. The other options describe other documents or registers.

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To describe how the project will manage and control changes to products

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To record the results of quality activities performed during the project

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To document the quality checks to be performed for each product

Question 3

A PRINCE2 project is in the 'Initiating a Project' process. The 'Project Manager' is defining the 'Project Management Team' structure. The 'Executive' wants to ensure that the 'Senior Supplier' has the authority to commit supplier resources. Which statement BEST describes the 'Senior Supplier' role?

Accepted Answer

The 'Senior Supplier' represents the interests of those designing, developing, facilitating, procuring, and implementing the project's products.. The 'Senior Supplier' represents the supplier interests on the Project Board, ensuring that the supplier's resources are committed and that the products are technically feasible. This role is distinct from the Executive, who owns the business case, and the Senior User, who represents user requirements. The Senior Supplier does not manage the Project Manager or control the budget; those are responsibilities of the Executive and the Project Board collectively.

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The 'Senior Supplier' is accountable for the business case and ensures the project delivers value for money.

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The 'Senior Supplier' manages the 'Project Manager' and authorizes all project expenditure.

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The 'Senior Supplier' is responsible for specifying the user requirements and ensuring the products meet those requirements.

Question 4

During a project, the Project Manager needs to delegate the authority to approve certain changes to a separate role because the Project Board is too busy to handle all change requests. Which role can be assigned this authority?

Accepted Answer

Change Authority. The Change Authority role exists specifically to allow the Project Board to delegate authority for approving or rejecting changes. Project Assurance, Project Support, and Team Manager do not have the mandate to make change control decisions on behalf of the Project Board. When the Project Board is too busy to handle all change requests, appointing a Change Authority with defined limits is the correct PRINCE2 approach.

Answer

Project Support

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Team Manager

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Project Assurance

Question 5

During the 'Managing a Stage Boundary' process, the Project Manager is preparing the End Stage Report. The Project Board has requested an Exception Plan because the stage is forecast to exceed its tolerances. What must the Project Manager do FIRST before creating the Exception Plan?

Accepted Answer

Produce an Exception Report to inform the Project Board of the situation.. The first step when a stage is forecast to exceed its tolerances is to produce an Exception Report to escalate the issue to the Project Board. The Exception Report provides the Project Board with the necessary information to decide whether to request an Exception Plan. Only after the Project Board requests an Exception Plan does the Project Manager create it. This ensures that the Project Board remains in control and that the exception is handled according to PRINCE2's management by exception principle.

Answer

Create the Exception Plan and submit it to the Project Board for approval.

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Update the Project Plan to reflect the forecast overspend.

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Revise the Stage Plan to bring the stage back within tolerance.

Question 6

A project is running late, and the Project Manager needs to decide whether to escalate an issue to the Project Board. The issue is within the stage tolerance for time but threatens to breach the project-level tolerance if not addressed. What should the Project Manager do?

Accepted Answer

Escalate the issue to the Project Board by submitting an Exception Report. When a project-level tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board using an Exception Report. The Board is responsible for decisions that affect project-level tolerances, as these are beyond the Project Manager's delegated authority. Although the issue is within stage tolerance, the potential breach of project tolerance requires Board involvement to ensure the project remains justified and controlled.

Answer

Take corrective action within the stage tolerance and continue to monitor

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Amend the Stage Plan to reflect the new forecast and proceed

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Ask the Senior User to make a decision on the issue

Question 7

A Project Manager is leading a project that is underperforming. The Project Board has requested an Exception Report. In the report, the Project Manager identifies that the project is likely to exceed its tolerance for cost. The Project Board must decide how to proceed. Which role is responsible for making the decision on the Exception Report?

Accepted Answer

Project Board. The Project Board is accountable for the overall direction and success of the project. When tolerances are forecast to be exceeded, the Project Manager escalates the issue through an Exception Report. The Project Board reviews the report and decides on the appropriate action, such as approving an Exception Plan, changing the project's scope, or terminating the project. This ensures that the business case remains viable and that the project stays aligned with strategic objectives.

Answer

Change Authority

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Senior User

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Project Manager

Question 8

A Project Manager is appointed to a small project. The Project Board has decided that the project does not require a separate Team Manager because there is only one team. Who will take on the Team Manager responsibilities in this case?

Accepted Answer

The Project Manager. In a small project with only one team, the Project Manager can take on the Team Manager responsibilities. This is a valid tailoring of the PRINCE2 organization theme. The Executive, Senior User, and Project Assurance roles are not involved in the day-to-day management of product delivery, so they cannot take on these responsibilities. The Project Manager is the natural choice to manage the team directly when a separate Team Manager is not justified.

Answer

The Project Assurance role

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The Executive

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The Senior User

Question 9

A project is using PRINCE2 and has reached the 'Closing a Project' process. The project manager is preparing the 'End Project Report'. The project board has asked for confirmation that all products have been handed over and accepted. Which section of the End Project Report should the project manager use to provide this confirmation?

Accepted Answer

Review of Products. The End Project Report includes a 'Review of Products' section that specifically documents the handover and acceptance of products. This section confirms that products meet their quality criteria and have been accepted by the customer or user, which directly addresses the project board's request for confirmation of handover and acceptance.

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Review of the Business Case

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Review of Project Performance

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Review of Project Objectives

Question 10

A Project Manager is leading a project that is facing significant issues with team morale and motivation. The Project Manager wants to apply PRINCE2's principle 'defined roles and responsibilities' to improve the situation. Which TWO of the following actions should the Project Manager take to ensure that roles and responsibilities are clearly defined and understood? (Choose two.)

Accepted Answer

Document role descriptions in the Project Initiation Documentation.. Documenting role descriptions in the Project Initiation Documentation and using a Responsibility Assignment Matrix both ensure that roles and responsibilities are clearly defined and communicated. These actions help team members understand their accountabilities, reduce ambiguity, and can improve motivation by providing clarity and fairness. They align with the PRINCE2 principle of defined roles and responsibilities.

Answer

Ensure that the Project Board approves every team member's daily tasks.

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Assign all decision-making authority to the Project Manager.

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Allow team members to self-organise without any defined roles.

Question 11

A project is in the 'Starting up a Project' process. The project manager is preparing the 'Project Brief' and needs to include information about the project's approach to managing risk. Which of the following should be included in the Project Brief regarding risk?

Accepted Answer

A summary of the high-level risks and any known constraints.. The Project Brief is a high-level document that includes a summary of high-level risks and any known constraints. This gives the project board an early indication of potential challenges and supports the decision to proceed to the Initiating a Project process. Detailed risk management information, such as the risk management strategy or risk tolerance thresholds, is developed later.

Answer

The risk tolerance thresholds for the project board and project manager.

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A list of all identified risks with their probability and impact.

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A summary of the risk management strategy to be used.

Question 12

A project is nearing the end of a stage, and the Project Manager is preparing the End Stage Report. The Project Board has requested that the project be closed prematurely due to changing business priorities. What should the Project Manager do FIRST?

Accepted Answer

Confirm the closure with the Project Board and then follow the 'Closing a Project' process.. The first action is to confirm the premature closure with the Project Board and then follow the 'Closing a Project' process. This process ensures that the project is closed in a controlled manner, with all necessary documentation and approvals. Confirming with the Project Board provides the authority to proceed and ensures that the decision is formally acknowledged. The closure process includes preparing the End Project Report, updating the Business Case, and capturing lessons learned.

Answer

Update the Business Case to reflect the premature closure.

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Close the project immediately and release all resources.

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Prepare a Lessons Report to capture what went wrong.

Question 13

A project is in the delivery stage, and the Project Manager must produce a report that shows actual progress against the stage plan, forecasts whether the stage will stay within its tolerances, and highlights any issues requiring the Project Board's attention. Which PRINCE2 management product should the Project Manager produce?

Accepted Answer

Highlight Report. The Project Board needs regular, stage-level visibility of actual progress, forecast performance against tolerances, and any issues requiring its attention. The Highlight Report is the PRINCE2 product designed for that purpose, produced by the Project Manager at agreed intervals during a delivery stage. Other progress reports either serve a different audience or are triggered only by a specific event.

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Exception Report

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Checkpoint Report

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End Stage Report

Question 14

A Project Manager is leading a project with team members from different countries and time zones. The Project Manager wants to ensure effective communication and collaboration. Which PRINCE2 principle should guide their approach?

Accepted Answer

Tailor to suit the project environment. Tailoring is the PRINCE2 principle that requires the project management approach to be adapted to the project's size, complexity, and environment. For a globally dispersed team, tailoring communication methods, meeting schedules, and collaboration tools ensures that the team can work effectively together. The other principles address governance, product focus, and learning, but not the specific need to adapt to the team's context.

Answer

Focus on products

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Learn from experience

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Manage by exception

Question 15

A project is nearing the end of a stage, and the Project Manager is preparing for the End Stage Report. The Project Board has asked for assurance that the project remains viable and that the stage has delivered what was agreed. Which activity in the Managing a Stage Boundary process directly supports that assurance?

Accepted Answer

Producing the End Stage Report and updating the Business Case. Managing a Stage Boundary requires the Project Manager to prepare the End Stage Report, update the Business Case, and create the Next Stage Plan so the Project Board can decide whether to continue. Updating the Business Case is the activity that demonstrates continued viability and benefits realisation, giving the Board the assurance it requested. Board authorisation is a separate decision, not an activity of the process.

Answer

Capturing lessons in the Lessons Log

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Producing the Checkpoint Report

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Authorising the next stage

Question 16

A project is in the 'Initiating a Project' process. The Project Manager is preparing the Project Initiation Documentation (PID) for the Project Board's approval. Which activity within this process involves creating the Project Plan and defining the project's products and their quality criteria?

Accepted Answer

Prepare the Project Plan. The Project Plan and product descriptions with quality criteria are created during the 'Prepare the Project Plan' activity. This activity ensures that the project's products, their quality requirements, and the schedule are defined before the PID is assembled. The other activities produce different strategies or consolidate the PID, but they do not involve creating the plan or defining products.

Answer

Prepare the Risk Management Strategy

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Set Up the Project Controls

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Create the Project Initiation Documentation

Question 17

A Project Board is concerned that the Project Manager is making decisions that should be reserved for the board. Which principle of PRINCE2 is being violated?

Accepted Answer

Manage by exception. The principle of manage by exception requires that the Project Board sets tolerances and delegates authority to the Project Manager to manage within those limits. When the Project Manager makes decisions that should be reserved for the board, they are acting outside the agreed tolerances, thus violating this principle. The other principles are not directly related to the delegation and control of authority in this scenario.

Answer

Learn from experience

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Tailor to suit the project environment

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Defined roles and responsibilities

Question 18

A Project Board is considering how to engage stakeholders in a project that affects multiple departments. According to PRINCE2, which TWO of the following are valid responsibilities of the Project Board in relation to stakeholder engagement? (Choose two.)

Accepted Answer

Ensuring that the project's communication strategy is aligned with the organisation's communication policy.. The Project Board is accountable for ensuring the project aligns with organisational policies and for approving key management products, including the communication management approach. These responsibilities ensure stakeholder engagement is planned and governed effectively. Operational tasks such as conducting interviews, maintaining the stakeholder register, and scheduling team meetings are delegated to the Project Manager or other team members.

Answer

Writing the detailed stakeholder analysis and maintaining the stakeholder register.

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Deciding the frequency of all project team meetings.

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Personally conducting all stakeholder interviews and feedback sessions.

Question 19

In a PRINCE2 project, the Project Manager is preparing the Benefits Review Plan. Which of the following best describes the purpose of this document?

Accepted Answer

It defines how and when the project's benefits will be measured and reviewed, both during the project and after project closure.. The Benefits Review Plan is a PRINCE2 document that specifies how and when benefits will be measured and reviewed, including post-project activities. It ensures that the Business Case is validated through actual benefit realisation. It does not define product quality criteria, budgets, or risks, as those are covered by other management products.

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It outlines the project's budget and the forecast costs associated with delivering each benefit.

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It records the project's risks and the countermeasures to protect the expected benefits from being eroded.

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It lists the project's products and the quality criteria that must be met to achieve the expected benefits.

Question 20

A Project Manager is reviewing the work packages that have been authorised for a project. One work package requires a team to design and build a new customer portal. The Team Manager has completed the design phase and wants to proceed with the build phase. According to PRINCE2, what should happen next to allow the build phase to proceed?

Accepted Answer

The Team Manager should obtain authorisation from the Project Manager to proceed with the build phase.. In PRINCE2, the Managing Product Delivery process requires the Team Manager to obtain authorisation from the Project Manager before starting work on a Work Package or proceeding to the next phase within it. The Team Manager cannot unilaterally continue to the build phase; the Project Manager must approve the continuation, ensuring the work remains within agreed tolerances and aligned with the stage plan. This control point is essential for maintaining project oversight.

Answer

The Team Manager should issue a Work Package to the Project Manager for approval to continue.

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The Team Manager should raise an Exception Report to the Project Board because the design phase is complete.

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The Team Manager should seek approval from the Project Manager by submitting a Checkpoint Report.