PRINCE2F Practice Exam 66 — 20 Questions

Question 1

Which statement about the Project Assurance role is true?

Accepted Answer

Project Assurance is independent of the Project Manager and provides checks to the Project Board. The PRINCE2 methodology defines Project Assurance as an independent check on the project's progress, performed on behalf of the Project Board. It is separate from the Project Manager's day-to-day management and ensures that the project remains viable, compliant with standards, and aligned with business objectives. This independence is critical for objective oversight and is a core principle of PRINCE2's governance model.

Answer

Project Assurance is a full-time role on every project

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Project Assurance is part of Project Support

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Project Assurance is responsible for providing administrative support to the Project Manager

Question 2

Which role delegates change control decisions to a Change Authority?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for overall project governance, including delegating change control decisions to a Change Authority. This delegation allows the Change Authority to approve or reject change requests within predefined limits, freeing the Board from day-to-day change management while retaining strategic oversight.

Answer

Team Manager

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Senior Supplier

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Project Manager

Question 3

The Project Board is considering whether to authorize the next stage. Which document provides the information needed for this decision?

Accepted Answer

End Stage Report. The End Stage Report provides a summary of the current stage's performance and the next stage plan for the Board to decide on continuation.

Answer

Highlight Report

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Checkpoint Report

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Exception Report

Question 4

A Project Manager is preparing the End Stage Report. The project has experienced a significant issue that required an Exception Plan. How should the End Stage Report reflect this?

Accepted Answer

It should include a summary of the issue and the impact of the Exception Plan on the stage. The End Stage Report is a management product that provides a summary of the stage's performance against the plan. When an Exception Plan has been used, the End Stage Report must include a summary of the issue that triggered the exception and the impact of the Exception Plan on the stage's objectives, budget, and schedule. This ensures that the Project Board has a complete picture of the stage's actual performance, including any deviations from the original Stage Plan.

Answer

It should not mention the Exception Plan because the stage completed successfully

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It should be replaced by the Exception Report

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It should only report the final budget and schedule, not the details of issues

Question 5

Refer to the exhibit. The project manager needs to get approval to proceed with the initiation stage. Who is responsible for authorizing the initiation stage?

Accepted Answer

Executive. The Executive is the single person accountable for the project and has the authority to authorize the initiation stage. According to PRINCE2, only the Executive can give the approval to proceed from the Starting Up a Project process to the Initiation Stage, as they own the business case and are responsible for the project's overall justification.

Answer

Senior User

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Project Manager

Answer

Team Manager

Question 6

Which TWO of the following are roles that are part of the Project Board?

Accepted Answer

Senior User. The Project Board is the PRINCE2 management layer responsible for overall project direction and key decision-making. The Senior User is a mandatory Project Board role representing the interests of those who will use the project's products, ensuring the project delivers the required benefits. The Executive is also a mandatory Project Board role, acting as the project's ultimate decision-maker and owner of the business case.

Answer

Team Manager

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Project Assurance

Answer

Project Support

Question 7

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide the Project Board with information to approve the next stage. The purpose of Managing a Stage Boundary is to enable the Project Board to review the current stage's performance, approve the next stage plan, and confirm continued business justification.

Answer

To plan the project as a whole

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To close the project

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To control the work of the current stage on a day-to-day basis

Question 8

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report. Who prepared this report?

Accepted Answer

Team Manager. In PRINCE2, the Checkpoint Report is a progress report prepared by the Team Manager on behalf of the team. It provides the Project Manager with a snapshot of the work completed, planned, and any issues or risks within a work package. The Project Manager uses this report during the Controlling a Stage process to monitor progress and make informed decisions.

Answer

Project Manager

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Project Board

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Project Support

Question 9

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's foundations are solidified, and its key output is the Project Initiation Documentation (PID). The PID compiles the Project Brief, Business Case, Project Plan, and other management strategies into a single, consolidated document that defines what, why, who, when, and how of the project, forming the basis for management control and decision-making.

Answer

Project Brief

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Project Plan

Answer

Business Case

Question 10

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. A Request for Change (RFC) is a formal proposal for a change to a product, and an Off-specification is a situation where a product does not meet its specification. Both are defined as types of issue in the PRINCE2 framework.

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Assumption

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Constraint

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Risk

Question 11

During the Initiating a Project process, which document is created to define the project's scope, objectives, and how it will be managed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process. It consolidates the project's scope, objectives, and management controls, serving as the foundation for project governance and decision-making. PRINCE2 mandates the PID to ensure all stakeholders have a single source of truth for how the project will be managed.

Answer

Project Brief

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Business Case

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Benefits Management Approach

Question 12

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The two recognized types of issue are 'Off-specification' (something that should be provided but is not) and 'Request for Change' (a proposal for a change to a product's specification). These are formally defined in the PRINCE2 manual as the only issue types.

Answer

Risk

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Highlight Report

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Lessons Report

Question 13

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Initiating a Project process is where the project's foundations are solidified, and its key output is the Project Initiation Documentation (PID). The PID consolidates all the planning and analysis from the initiation stage into a single, comprehensive document that defines the project's scope, objectives, business justification, risks, and management controls, serving as the baseline for the project board's authorization to proceed.

Answer

Project Brief

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Benefits Review Plan

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End Project Report

Question 14

Which role is responsible for project assurance activities in a PRINCE2 project?

Accepted Answer

Project Assurance. Project Assurance is the correct answer because in PRINCE2, Project Assurance is a distinct role responsible for monitoring and reporting on the project's adherence to the management and technical standards, independent of the Project Manager. It ensures that the project remains aligned with the business case, quality requirements, and stakeholder expectations, acting as the 'eyes and ears' of the Project Board.

Answer

Project Manager

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Senior Supplier

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Team Manager

Question 15

Who is responsible for appointing the Project Manager?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual on the Project Board who has overall accountability for the project's business justification and success. The Executive is responsible for appointing the Project Manager, as defined in the PRINCE2 manual's management roles section. This ensures the Project Manager is selected by the person who owns the business case and can delegate day-to-day management authority.

Answer

Senior User

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Project Board

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Programme Management

Question 16

During which process are Work Packages authorised by the Project Manager?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is where the Project Manager authorizes Work Packages to Team Managers or team members. This authorization is a key activity within the process, ensuring that work is formally assigned and can begin. The Project Manager uses the 'Authorize a Work Package' activity to allocate the work defined in the Stage Plan.

Answer

Managing Product Delivery

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Managing a Stage Boundary

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Directing a Project

Question 17

During which process is the Project Initiation Documentation (PID) created?

Accepted Answer

Initiating a Project. The PID is the key output of Initiating a Project, which establishes solid foundations for the project.

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Directing a Project

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Starting Up a Project

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Managing a Stage Boundary

Question 18

You are the project manager for a large-scale IT infrastructure project for a multinational corporation. The project involves deploying new servers across 20 countries, with a budget of $5 million and a timeline of 18 months. The project has been running for 6 months and is currently in its second stage. The project board consists of the executive, senior user, and senior supplier. Recently, the senior user has been raising concerns that the project is not delivering the expected benefits, and the business case may no longer be viable due to changes in market conditions. The senior supplier argues that the project should continue because significant resources have already been invested. The executive is undecided. As the project manager, you need to advise the project board on the best course of action based on PRINCE2 principles. Which of the following should you recommend?

Accepted Answer

Request the project board to review and update the business case immediately. If it is no longer viable, recommend stopping the project.. B is correct because PRINCE2's continued business justification principle requires that the business case remain viable throughout the project. As project manager, you must escalate to the project board for an immediate review when the senior user raises concerns about benefits and market changes. If the business case is no longer viable, the project should be stopped to avoid further waste of resources, regardless of sunk costs.

Answer

Postpone the decision until the end of the current stage to conduct a full review.

Answer

Tailor the continued business justification principle to allow the project to continue due to its strategic importance.

Answer

Continue with the project as planned because significant investment has already been made.

Question 19

What is the purpose of the Closing a Project process?

Accepted Answer

To ensure that the project's products are accepted and the project is closed in a controlled way. Closing a Project ensures controlled closure: hand over products, confirm benefits review arrangements, produce End Project Report and Lessons Report, and release resources. Planning next stage is SB. PID is from IP. Day-to-day management is CS.

Answer

To plan the next stage of the project

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To manage day-to-day work within a stage

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To create the Project Initiation Documentation

Question 20

What is the difference between a risk owner and a risk actionee?

Accepted Answer

Risk owner is accountable for the risk; risk actionee implements the response actions. In PRINCE2, the risk owner is the person who is accountable for the management and monitoring of a specific risk, including ensuring that appropriate response actions are planned and executed. The risk actionee, on the other hand, is the person assigned to implement the specific response actions defined for that risk. Option B correctly captures this distinction: the risk owner is accountable, while the risk actionee implements the response actions.

Answer

Risk owner manages the risk; risk actionee monitors it

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Risk owner is the same as risk actionee

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Risk owner identifies risks; risk actionee assesses them