PRINCE2F Practice Exam 66 — 20 Questions

Question 1

A project manager is preparing the 'initiating a project' documentation for a new PRINCE2 project to replace a legacy payroll system. The project board wants to understand the difference between a project and business as usual. Which statement best explains why the payroll replacement is a project rather than business as usual?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

It is a project because it will be delivered by a temporary organisation created for the purpose of delivering the payroll replacement.. PRINCE2 distinguishes projects from business as usual primarily through their temporary nature and the creation of a temporary organisation to deliver specific business products against an agreed business case. The payroll replacement fits this because it has a defined start and end and a dedicated team, whereas payroll processing itself is ongoing operations. The other options either describe business as usual or rely on size or method use, which are not defining characteristics.

Answer

It is a project because payroll processing is a recurring operational activity that continues indefinitely after go-live.

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It is a project because it will be managed using PRINCE2, and any PRINCE2-managed work is by definition a project.

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It is a project because it involves a large budget and many stakeholders, which automatically makes any work a project.

Question 2

During a PRINCE2 project, the Project Board has delegated change authority to a Change Authority for changes within a certain cost threshold. A Request for Change is raised that exceeds the threshold. The Project Manager is unsure who should make the decision. According to PRINCE2, who should decide on this change?

Accepted Answer

The Project Board, because the change exceeds the delegated authority. When a change exceeds the delegated authority of the Change Authority, it must be escalated to the Project Board. The board is accountable for the project and makes decisions on significant changes that affect the project's business case, scope, or tolerances. This ensures proper governance and alignment with the principle of management by exception.

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The Change Authority, because they have been delegated change control decisions

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The Project Manager, because they are responsible for day-to-day management

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The Senior User, because they represent the user community affected by the change

Question 3

A PRINCE2 project is being set up. The 'Executive' is concerned that the 'Senior User' and 'Senior Supplier' may not have enough time to attend all 'Project Board' meetings. Which role is responsible for representing the user community's interests if the 'Senior User' cannot attend?

Accepted Answer

The 'Senior User' may delegate to a suitable representative who can attend.. The 'Senior User' is accountable for representing user interests on the Project Board. If they cannot attend, they may delegate to a suitable representative. This ensures that the user community's needs are always considered. The Project Manager, Project Assurance, and Project Support do not have the authority or remit to represent user interests in this context, as their roles are different.

Answer

The 'Project Support' role should attend and vote on user matters.

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The 'Project Assurance' role should cover user interests.

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The 'Project Manager' should represent the user interests.

Question 4

A Project Manager is leading a small project with a team of five people. The project board has asked the Project Manager to ensure that the team is motivated and that any issues are addressed quickly. Which PRINCE2 role is specifically responsible for representing the interests of those who will use the project's products and ensuring that user needs are met?

Accepted Answer

Senior User. The Senior User role is defined in PRINCE2 to represent the users' interests and ensure that the project delivers the required outcomes. They are accountable for specifying user requirements and monitoring that the solution meets them. In this scenario, the Senior User is the role that ensures user needs are met, making it the correct answer.

Answer

Senior Supplier

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Project Assurance

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Project Manager

Question 5

A Project Manager is preparing to delegate a Work Package to a Team Manager. The Project Manager wants to ensure that the Team Manager clearly understands what is expected. Which document should the Project Manager use to authorise the work and specify the requirements?

Accepted Answer

Work Package. The Work Package is the correct document for authorising a Team Manager to deliver specific products. It contains all the necessary details, including product descriptions, quality criteria, tolerances, and reporting requirements, ensuring that the Team Manager has a clear understanding of what is expected. Other documents, such as the Stage Plan or Project Initiation Documentation, serve different purposes and do not provide the task-level authorisation required.

Answer

Project Initiation Documentation

Answer

Stage Plan

Answer

Team Plan

Question 6

A PRINCE2 project is using a 'leading' style of management to deliver a digital transformation. The Project Manager notices that the team has become disengaged and is not offering improvement ideas. The Project Manager wants to shift toward a more 'facilitating' style. Which action BEST supports this shift?

Accepted Answer

Delegate authority for work package delivery and ask the team for their recommendations on how to improve processes.. Facilitating leadership in PRINCE2 involves enabling and empowering the team, rather than directing them. Delegating authority and seeking recommendations encourages ownership and engagement, which directly addresses the disengagement. The other actions either maintain a directive approach, escalate unnecessarily, or take punitive measures without addressing the leadership style itself.

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Replace the team members who are not contributing ideas with more proactive individuals.

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Escalate the team's lack of engagement to the Project Board as an issue.

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Continue to assign tasks with detailed instructions and monitor progress closely.

Question 7

A project manager is working on a PRINCE2 project to develop a new mobile banking app. The project is part of a larger programme that has its own governance and reporting requirements. The project manager needs to understand how PRINCE2 relates to the programme environment. Which statement best describes the relationship between a PRINCE2 project and a programme?

Accepted Answer

A programme is a group of related projects managed in a coordinated way to obtain benefits not available from managing them individually, and a PRINCE2 project may be one of those projects.. A programme is a group of related projects managed in a coordinated way to achieve benefits that would not be available from managing them individually. A PRINCE2 project can sit within such a programme, and its business case and governance should align with the programme's objectives. The other options either reverse the definitions or incorrectly claim that programmes are always managed using PRINCE2.

Answer

A programme is a temporary organisation created to deliver one or more business products, while a project is a group of related projects managed together.

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A programme is always managed using PRINCE2, so the project manager must follow the programme's PRINCE2 processes instead of the project's own processes.

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A programme is a temporary organisation that exists only for the duration of a single project, so the mobile banking app project cannot be part of a programme.

Question 8

A project is in the 'managing a stage boundary' process. The Project Manager is preparing the 'end stage report' for the Project Board. Which role is responsible for approving the end stage report and authorizing the next stage?

Accepted Answer

Project Board. The Project Board is responsible for approving the end stage report and authorizing the next stage. This is a critical governance decision that ensures the project continues to be viable and aligned with business objectives. The Project Manager prepares the report, but the Board holds the authority to proceed.

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Project Assurance

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Team Manager

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Project Manager

Question 9

A project is midway through the 'Managing a Stage Boundary' process. The Project Manager is reviewing the business case and the next stage plan. The Project Board has not yet approved the next stage. Who is responsible for producing the End Stage Report, and when is it created?

Accepted Answer

The Project Manager, during the Managing a Stage Boundary process.. The End Stage Report is produced by the Project Manager during the Managing a Stage Boundary process. It provides the Project Board with a summary of stage performance, including progress against the stage plan and business case updates, to support the decision to approve the next stage. This ensures that the Board has the necessary information before authorising the subsequent stage.

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The Project Board, during the Directing a Project process.

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The Project Manager, during the Closing a Project process.

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The Project Assurance role, during the Managing a Stage Boundary process.

Question 10

A Project Manager is preparing the Risk Management Approach for a project that will use a third-party supplier for a critical component. The supplier has a history of late deliveries, and the Project Manager wants to formally transfer this risk to the supplier. Which PRINCE2 principle or practice must be applied to ensure this risk response is properly managed?

Accepted Answer

The Risk practice requires that all risks be recorded in the Risk Register with an owner, and the response must be agreed with the supplier.. The Risk practice provides the framework for identifying, assessing, and controlling risks, including selecting responses such as transfer. To transfer a risk to a supplier, the Project Manager must document it in the Risk Register with a risk owner and ensure the response is agreed. This maintains active risk management and accountability throughout the project.

Answer

The Quality practice requires that the supplier's delivery performance be monitored through quality control checks, which automatically transfers the risk.

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The Business Case practice requires that all risks be transferred to the supplier to minimize the project's risk exposure.

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The Change practice requires that any transfer of risk be treated as a Request for Change and approved by the Change Authority.

Question 11

In a PRINCE2 project, the Project Board has decided to delegate some of its change control decisions to a Change Authority. The Project Manager needs to ensure that the Change Authority has the necessary information to make decisions. Which role is responsible for providing the Change Authority with the details of a Request for Change?

Accepted Answer

Project Manager. The Project Manager assesses each Request for Change, evaluates its impact on the project's baselines, and provides the necessary information to the Change Authority for a decision. This ensures that the Change Authority can make an informed choice. The Project Manager is accountable for the change control procedure and acts as the link between those raising changes and those deciding on them.

Answer

Senior User

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Team Manager

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Project Support

Question 12

A project is in the 'Managing Product Delivery' process. The Team Manager is responsible for producing a specialist product. The Project Manager has provided a Work Package. Which of the following is an acceptable action by the Team Manager when the work is complete?

Accepted Answer

Notify the Project Manager that the Work Package is complete and await further instructions.. When a Work Package is complete, the Team Manager must notify the Project Manager. The Project Manager then verifies that the products meet the quality criteria and approves the Work Package. This ensures that the project maintains control and that products are only accepted when they conform to requirements. The Team Manager does not have authority to proceed independently.

Answer

Request a change to the Project Initiation Documentation.

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Update the Stage Plan directly and inform the Project Board.

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Proceed to the next Work Package without notifying the Project Manager.

Question 13

During the Managing a Stage Boundary process, the Project Manager is preparing the End Stage Report. The Project Board has asked for an update on how the project is performing against the business case. The Project Manager knows that the Senior User has been closely involved in benefits reviews. Which role is accountable for confirming that the project's products will deliver the expected benefits?

Accepted Answer

Senior User. The Senior User is accountable for ensuring that the project's products will deliver the expected benefits. This role represents the user community and is responsible for specifying their needs, confirming that the solution meets those needs, and realizing the benefits. While the Executive is ultimately accountable for the business case, the Senior User provides the user perspective and confirms benefits realization.

Answer

Executive

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Project Manager

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Senior Supplier

Question 14

Which PRINCE2 principle requires that a project has defined and agreed roles and responsibilities within an organization structure that engages the business, user, and supplier stakeholder interests?

Accepted Answer

Defined roles and responsibilities.. The 'Defined roles and responsibilities' principle requires a project to have an organizational structure that engages the business, user, and supplier stakeholder interests. This ensures that the project is accountable and that decisions are made with input from all key parties. It is one of the seven PRINCE2 principles that must be applied for a project to be considered a PRINCE2 project.

Answer

Tailor to suit the project environment.

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Manage by exception.

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Focus on products.

Question 15

A Project Manager is preparing the Quality Register for a stage in a PRINCE2 project. The stage involves both internal quality control checks and an external supplier's quality inspection. Which statement correctly describes the content and purpose of the Quality Register in this scenario?

Accepted Answer

It records all planned and actual quality activities, including who is responsible and the results of each check.. The Quality Register is the operational record that captures every quality activity, the person responsible, and the outcome. In this scenario, it must include the internal quality control checks and the external supplier inspection, providing evidence that quality requirements are met. It does not replace the Quality Management Strategy or product descriptions.

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It lists the quality tolerances for the stage and the actions to be taken if a tolerance is forecast to be breached.

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It contains the Quality Management Strategy and the quality responsibilities of the project board members.

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It defines the quality specifications for each product, including the customer's quality expectations and acceptance criteria.

Question 16

A PRINCE2 project is facing challenges with stakeholder engagement. The 'Project Manager' is reviewing the 'Communication Management Approach' to improve how information is shared. Which TWO of the following are appropriate contents of the 'Communication Management Approach'? (Choose two.)

Accepted Answer

The format and frequency of progress reports to the Project Board.. The 'Communication Management Approach' describes the communication methods, roles, responsibilities, and reporting requirements for the project. It includes the format and frequency of reports to the Project Board, as well as the roles and responsibilities for managing communications. Technical specifications, budget details, and risk lists are documented in other management products, so they are not part of this approach.

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The list of all identified risks and their responses.

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The project's financial budget and cost tolerance.

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The detailed technical specifications of the project's products.

Question 17

A Project Manager is setting up the project's organization and assigns a colleague to provide independent scrutiny of the project's products and processes on behalf of the Senior User, ensuring the project meets the user's needs. Which PRINCE2 role has been assigned?

Accepted Answer

Project Assurance. Project Assurance is the role that provides independent scrutiny of the project's products and processes on behalf of the Project Board, including the Senior User. The other roles are not focused on independent oversight: Project Support is administrative, Team Manager manages product delivery, and Senior Supplier represents the supplier's interests. Assigning a colleague to assure the project on behalf of the Senior User matches the Project Assurance role.

Answer

Senior Supplier

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Project Support

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Team Manager

Question 18

A Project Manager is appointed to a project that will be delivered by a consortium of three suppliers. The Project Board has decided to delegate some of its assurance responsibilities to a separate individual. Which PRINCE2 role is responsible for providing independent assurance to the Project Board that the project is being managed effectively and that the project's products meet the required quality standards?

Accepted Answer

Project Assurance. Project Assurance is the PRINCE2 role specifically designed to provide independent oversight and assurance to the Project Board. It ensures that the project is being managed effectively and that products meet quality standards. In a multi-supplier environment, this independence is essential to give the Board confidence that all parties are performing as required.

Answer

Team Manager

Answer

Project Support

Answer

Senior Supplier

Question 19

A Project Manager is working on a project where the Project Board has decided to delegate the authority to approve changes within a predefined tolerance to a separate individual. Which PRINCE2 role is responsible for approving changes within the limits set by the Project Board?

Accepted Answer

Change Authority. The Change Authority is a PRINCE2 role that can be assigned by the Project Board to approve changes within specified tolerances. This delegation allows the Project Board to focus on strategic issues while ensuring that changes are managed efficiently. Therefore, the Change Authority is responsible for approving changes within the limits set by the Project Board.

Answer

Project Assurance

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Project Manager

Answer

Senior User

Question 20

A PRINCE2 project is in the Initiating a Project process. The Project Manager is establishing the project's organization structure. The Project Board has asked the Project Manager to identify roles that can be combined with the Project Manager role without compromising the principles of PRINCE2. Which TWO of the following roles can typically be combined with the Project Manager role? (Choose two.)

Accepted Answer

Team Manager. PRINCE2 allows the Team Manager and Project Support roles to be combined with the Project Manager role in appropriate circumstances, such as smaller projects. However, roles that require independence or represent different interests cannot be combined. Project Assurance must remain independent, and Project Board roles such as Senior User and Executive must be separate from the Project Manager to ensure proper governance and accountability.

Answer

Senior User

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Executive

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Project Assurance