PRINCE2F Practice Exam 58 — 20 Questions

Question 1

A project is in the Managing a Stage Boundary process. The Project Manager discovers that a key team member has left the project and a replacement will cost more than planned. What should the Project Manager do?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Include the issue in the End Stage Report and propose a revised Plan for the next stage. During Managing a Stage Boundary, the PM prepares the End Stage Report and next Stage Plan. The issue should be documented with a recommendation for the Project Board to decide.

Answer

Hire a replacement and absorb the cost without escalation

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Report the issue in the next Highlight Report

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Raise an Exception Report immediately

Question 2

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Authorizing the initiation of the project. The Project Board authorizes initiation, authorizes stage plans, and gives ad-hoc direction. Producing Highlight Reports and managing day-to-day issues are PM/CM responsibilities.

Answer

Producing Highlight Reports

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Managing day-to-day issues within the stage

Question 3

What is the difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance is a role; a quality review is a process.. Project Assurance is an independent oversight role that monitors the project's adherence to standards and controls, while a quality review is a specific technique used to check that a product meets its quality criteria.

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Project Assurance is performed by the Project Manager; a quality review is performed by the Team Manager.

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There is no difference; both terms are interchangeable.

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Project Assurance focuses on risks; a quality review focuses on issues.

Question 4

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance provides independent oversight; Project Support provides administrative help. PRINCE2 defines Project Assurance as an independent oversight function that monitors compliance with the project's management stages, while Project Support provides administrative and clerical help to the Project Manager and team. This distinction is fundamental to PRINCE2's separation of assurance from management and support roles.

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Project Assurance focuses on quality; Project Support focuses on planning

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Project Assurance is done by the Project Manager; Project Support is done by the team

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Project Assurance is optional; Project Support is mandatory

Question 5

What is the difference between a Highlight Report and a Checkpoint Report?

Accepted Answer

The Highlight Report is from the Project Manager to the Project Board, while the Checkpoint Report is from the Team Manager to the Project Manager. In PRINCE2, the Highlight Report is produced by the Project Manager and sent to the Project Board to provide a summary of stage progress, while the Checkpoint Report is produced by the Team Manager and sent to the Project Manager to report on work package progress. Option A is wrong because the Exception Report (not Highlight Report) is used to escalate exceptions. Option B is wrong because the Highlight Report is typically produced at regular intervals during a stage (e.g., weekly), not only at stage boundaries. Option D is wrong because both reports cover progress, risks, and issues; the focus difference is on audience and level of detail.

Answer

The Highlight Report is used to escalate exceptions, while the Checkpoint Report is for routine communication

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The Highlight Report is produced only at stage boundaries, while the Checkpoint Report is produced weekly

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The Highlight Report focuses on risks and issues, while the Checkpoint Report focuses on product quality

Question 6

Which THREE of the following are PRINCE2 principles?

Accepted Answer

Tailor to suit the project environment. 'Tailor to suit the project environment' is one of the seven PRINCE2 principles. This principle requires that the method be adapted to the specific context of the project, including its size, complexity, importance, capability, and risk, ensuring that PRINCE2 is applied appropriately without unnecessary bureaucracy.

Answer

Plans

Answer

Business Case

Question 7

Which TWO of the following are valid tolerances in PRINCE2?

Accepted Answer

Risk. In PRINCE2, tolerances are predefined limits for deviations in plan performance, and the six standard tolerances are Time, Cost, Quality, Scope, Risk, and Benefit. Option B (Risk) is correct because risk tolerance defines the acceptable level of risk exposure for a project, allowing the project manager to manage within that threshold without escalating. Option D (Quality) is correct because quality tolerance sets the acceptable deviation from specified quality criteria, ensuring deliverables meet agreed standards.

Answer

Customer satisfaction

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Innovation

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Resources

Question 8

Who is responsible for performing Project Assurance?

Accepted Answer

Project Board members (or their delegates). Project Assurance is a PRINCE2 responsibility that provides an independent check on the project's progress, compliance, and viability. The Project Board members (or their delegates) are accountable for this function because they represent the business, user, and supplier interests, ensuring objective oversight separate from day-to-day management.

Answer

Project Support

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Project Manager

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Team Managers

Question 9

Which TWO of the following are typical responsibilities of the Project Board?

Accepted Answer

Authorizing the start of each stage. The Project Board is responsible for authorizing the start of each stage, including the initiation stage, by approving the Stage Plan and committing the required resources. This ensures that management stage boundaries are formally controlled and that the project remains aligned with the business case. Option D is correct because the Project Board approves the Project Plan (the overall plan for the project) to confirm that it is viable and consistent with the business case before the project proceeds.

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Defining the project's acceptance criteria

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Providing day-to-day management of the project

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Providing independent assurance

Question 10

Which PRINCE2 management product is used to capture lessons throughout the project?

Accepted Answer

Lessons Log. The Lessons Log is the PRINCE2 management product specifically designed to capture lessons as they occur throughout the project lifecycle. It is a dynamic repository where the project team records both positive and negative experiences, ensuring that lessons are not lost and can be reviewed at key points, such as stage boundaries and project closure.

Answer

End Project Report

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Quality Register

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Lessons Report

Question 11

Which TWO of the following are activities performed in the Directing a Project process?

Accepted Answer

Authorize a stage or exception plan. The Directing a Project process includes the activity of authorizing a stage or exception plan, which is a key decision-making step performed by the project board. Option E is correct because authorizing initiation is also an activity within Directing a Project, where the project board gives formal approval to proceed with the initiation stage. These activities ensure the project board maintains control over major decisions and boundaries.

Answer

Produce the Project Initiation Documentation

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Take corrective action within stage tolerances

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Manage day-to-day work of a stage

Question 12

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC is a change to an approved baseline, while an Off-specification is a deviation from a requirement.. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify an approved baseline (e.g., a product description, plan, or schedule), whereas an Off-specification is a formal notification that a product or component does not meet its specified requirements or quality criteria. The core distinction lies in the nature of the issue: an RFC seeks to change what was agreed, while an Off-specification reports a failure to deliver what was agreed.

Answer

An RFC is raised by the Project Board, while an Off-specification is raised by the Project Manager.

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An RFC is always approved by the Change Authority, while an Off-specification is approved by the Project Board.

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An Off-specification can be resolved by concession, while an RFC cannot.

Question 13

During the Initiating a Project process, the project manager is reviewing the Business Case. Which statement best describes the purpose of this review?

Accepted Answer

To develop a detailed justification for the project and confirm it remains viable.. During the Initiating a Project process, the Business Case is reviewed to develop a detailed justification for the project and confirm it remains viable. This involves refining the outline Business Case from the Starting Up a Project process into a fully detailed document that justifies the project's continued existence based on costs, benefits, risks, and timescales. The review ensures the project is still aligned with corporate objectives and that the investment is worthwhile before proceeding to the next stage.

Answer

To confirm the project's scope and high-level risks before the project mandate is issued.

Answer

To authorize work packages for the first stage of the project.

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To obtain final approval from the project board before project execution begins.

Question 14

A Project Manager is planning the next stage and updates the Project Plan. In which process is this activity performed?

Accepted Answer

Managing a Stage Boundary. Updating the Project Plan when planning the next stage is a key activity in the Managing a Stage Boundary process. This process is specifically designed to provide the Project Board with information needed to approve the next stage, which includes updating the Project Plan to reflect the current stage's actuals and the revised plan for the remainder of the project.

Answer

Directing a Project

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Initiating a Project

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Controlling a Stage

Question 15

The Project Board is reviewing an Exception Report that recommends a change to the project's scope. Who on the Project Board is primarily responsible for deciding whether the change is justified?

Accepted Answer

Senior User. The Senior User is primarily responsible for defining the benefits and ensuring the project delivers a product that meets user needs. When an Exception Report recommends a scope change, the Senior User must assess whether the change is justified from a user-benefit perspective, as they represent the interests of those who will use the project's output. In PRINCE2, the Senior User's role includes approving changes that affect the project's scope, ensuring they align with the business case and user requirements.

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Senior Supplier

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Project Manager

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Senior Responsible Owner (SRO/Executive)

Question 16

Which TWO roles are optional in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Support role is optional because it provides administrative and advisory services to the project management team, but the project can operate without a dedicated person in this role if the Project Manager or other team members absorb those tasks. Similarly, the Change Authority is optional because it is only needed when the project delegates authority for change decisions; if the Project Board retains full change control, no separate Change Authority is required.

Answer

Senior User

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Project Manager

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Team Manager

Question 17

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage in detail and request authorization from the Project Board. The purpose is to enable the Project Board to review the current stage's performance and approve the next stage plan.

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To manage the work of the current stage

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To create the Project Initiation Documentation

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To close the project and produce the End Project Report

Question 18

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the main output of Initiating a Project.

Answer

Work Package

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Project Brief

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Business Case

Question 19

What is the purpose of the Starting up a Project process?

Accepted Answer

To ensure the project idea is viable and the team is in place. The Starting up a Project process ensures that the project idea is viable and that the necessary team members are in place before any significant work begins. It checks that the project has a clear business justification and that the required resources, including the project manager and key stakeholders, are available to proceed. This process does not authorize the project or produce detailed plans; it simply confirms that the project is worth considering and can be started.

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To authorize the project to proceed

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To produce the Project Initiation Documentation

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To plan the entire project in detail

Question 20

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project. It brings together all the information needed to start the project and is used by the Project Board to decide whether to proceed.

Answer

Business Case

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Stage Plan

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Project Brief