PRINCE2F Practice Exam 57 — 20 Questions

Question 1

In PRINCE2, what is the difference between a Senior Responsible Owner (SRO) and a Project Sponsor?

Accepted Answer

The SRO is accountable for the Business Case; the sponsor is not defined in PRINCE2. In PRINCE2, the Senior Responsible Owner (SRO) is the single person accountable for the Business Case and ensuring the project delivers the expected benefits. The term 'Project Sponsor' is not a defined role in PRINCE2; it is a common industry term that may be used interchangeably with the SRO or other roles, but PRINCE2's official role structure uses the SRO as the key business representative on the Project Board.

Answer

The sponsor is a member of the Project Board; the SRO is not

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The SRO is appointed after the project; the sponsor is appointed before

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They are different names for the same role

Question 2

Which TWO of the following are responsibilities of the Project Manager in PRINCE2?

Accepted Answer

Producing the Project Plan. The Project Manager is responsible for producing the Project Plan, which includes the detailed schedule, resource allocation, and cost estimates. This is a core PRINCE2 responsibility, as the Project Manager owns the planning process and ensures the plan aligns with the project's business case and stage tolerances.

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Ensuring the project meets user needs

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Providing business assurance

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Authorizing stage boundaries

Question 3

During the Managing Product Delivery process, a Team Manager identifies a quality issue that will delay the delivery of a Work Package. What should the Team Manager do?

Accepted Answer

Raise an issue to the Project Manager. In PRINCE2, the Team Manager reports to the Project Manager, not directly to the Project Board. When a quality issue threatens Work Package delivery, the Team Manager must escalate by raising an issue (via the Issue Report) to the Project Manager, who then decides on corrective action. This aligns with the Managing Product Delivery process, where the Team Manager's responsibility is to inform the Project Manager of any deviations.

Answer

Update the project plan to reflect the delay

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Issue a Checkpoint Report to the Project Board

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Authorize corrective action to resolve the quality issue

Question 4

What is the role of Project Assurance?

Accepted Answer

To independently assure the Project Board that the project is on track. Project Assurance is a PRINCE2 role responsible for providing an independent, objective check to the Project Board that the project remains viable, compliant, and on track. It is not a day-to-day management function but a governance safeguard, ensuring that the project adheres to its business case, quality standards, and tolerances without being influenced by the Project Manager or delivery team.

Answer

To provide administrative support to the Project Manager

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To chair the Project Board

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To deliver Work Packages

Question 5

Which of the following best describes the 'risk owner'?

Accepted Answer

The person responsible for managing the risk and implementing responses. The PRINCE2 definition of a risk owner is the person who is responsible for managing all aspects of a specific risk, including monitoring the risk, implementing the planned response actions, and ensuring the risk is effectively controlled. This role is accountable for the risk throughout its lifecycle, not just for executing a single task.

Answer

The person who monitors the risk budget

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The person who carries out the risk response actions

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The person who identifies the risk

Question 6

A Project Board is considering whether to authorize the initiation of a project. Which document should they review?

Accepted Answer

Project Brief. The Project Brief contains the outline Business Case, project approach, and other information needed for the Project Board to decide whether to proceed to initiation.

Answer

Business Case

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Stage Plan

Answer

Project Initiation Documentation

Question 7

What is the purpose of the Starting up a Project process?

Accepted Answer

To ensure the project idea is viable and the team is in place. The Starting up a Project process ensures that the project idea is viable and that the necessary team members are in place before any significant work begins. It checks that the project has a clear business justification and that the required resources, including the project manager and key stakeholders, are available to proceed. This process does not authorize the project or produce detailed plans; it simply confirms that the project is worth considering and can be started.

Answer

To authorize the project to proceed

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To produce the Project Initiation Documentation

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To plan the entire project in detail

Question 8

During the Managing Product Delivery process, a Team Manager discovers that a product cannot meet its quality criteria without significant extra work. What should the Team Manager do?

Accepted Answer

Raise an issue to the Project Manager for direction. In PRINCE2, the Team Manager works within the constraints set by the Project Manager. When a product cannot meet its quality criteria without significant extra work, the Team Manager must escalate this as an issue to the Project Manager, who has the authority to decide on changes to scope, quality, or budget. This aligns with the 'Manage by Exception' principle and the defined roles in the Managing Product Delivery process.

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Modify the quality criteria to match what can be achieved

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Proceed with the work and report the variance in the next Checkpoint Report

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Inform the Project Board directly

Question 9

In PRINCE2, what is the purpose of Project Support?

Accepted Answer

To provide administrative support to the project.. Project Support in PRINCE2 is a role that provides administrative and clerical services to the project management team, such as maintaining files, organizing meetings, and managing project documentation. It does not have decision-making authority over stage plans, assurance, or budget management, which are the responsibilities of other roles like the Project Manager, Project Assurance, and the Executive.

Answer

To approve stage plans.

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To independently assure the Project Board.

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To manage the project's budget.

Question 10

Which role is responsible for producing the Highlight Report?

Accepted Answer

Project Manager. The Highlight Report is a progress report that summarizes the status of a management stage for the Project Board. According to PRINCE2, the Project Manager is responsible for producing the Highlight Report at intervals defined in the Communication Management Strategy, typically to keep the Project Board informed of progress, exceptions, and forecasts.

Answer

Project Support

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Senior Responsible Owner

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Team Manager

Question 11

Who is responsible for producing the Highlight Report during the Controlling a Stage process?

Accepted Answer

Project Manager. The Project Manager is responsible for producing the Highlight Report during the Controlling a Stage process because this report provides the Project Board with a summary of the stage's progress, including achievements, next steps, and any issues or risks. PRINCE2 explicitly assigns this responsibility to the Project Manager to ensure the board receives timely and accurate information for decision-making.

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Project Board

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Project Support

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Team Manager

Question 12

The Project Manager identifies that the project's approved Business Case is no longer viable. Which process should the Project Manager use to escalate this?

Accepted Answer

Controlling a Stage. In PRINCE2, the Project Manager is responsible for the day-to-day management of a stage and must escalate issues that are outside the stage tolerance or that affect the viability of the Business Case. The Controlling a Stage process includes the activity 'Escalate Issues and Risks', which is the correct route to raise a non-viable Business Case to the Project Board. The Project Board then decides whether to continue, change, or stop the project via Directing a Project.

Answer

Directing a Project

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Starting Up a Project

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Closing a Project

Question 13

Who is responsible for ensuring that the products are delivered in accordance with the Work Package?

Accepted Answer

The Team Manager. In PRINCE2, the Team Manager is responsible for ensuring that the products assigned in a Work Package are delivered to the required quality and within the constraints agreed with the Project Manager. The Team Manager manages the team's work and reports progress.

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The Project Assurance

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The Senior Supplier

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The Project Manager

Question 14

In the Directing a Project process, when does the project board authorize the project?

Accepted Answer

At the end of the Initiating a Project process. The project board authorizes the project at the end of the Initiating a Project process, when the Project Initiation Documentation (PID) is presented for approval. This is the 'Authorize the Project' activity in the Directing a Project process.

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At the end of the Starting Up a Project process

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At the end of the Managing a Stage Boundary process

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At the end of the first stage

Question 15

Which document describes the quality criteria and acceptance methods for a product in PRINCE2?

Accepted Answer

Product Description. The Product Description in PRINCE2 is the document that explicitly defines the quality criteria (the measurable standards the product must meet) and the acceptance methods (how the product will be verified against those criteria). This is a core component of the PRINCE2 'Quality' practice, ensuring that each product has clear, agreed-upon quality expectations before work begins.

Answer

Quality Management Strategy

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Project Product Description

Answer

Work Package

Question 16

Which THREE of the following are threat responses defined in PRINCE2?

Accepted Answer

Accept. In PRINCE2, the risk management approach defines a set of threat responses that can be applied to risks that would have a negative impact on the project. Option B (Accept) is correct because PRINCE2 explicitly lists 'accept' as a valid threat response, meaning the project team decides to tolerate the risk without taking proactive action, often documenting a contingency plan. Option C (Transfer) is correct because PRINCE2 includes 'transfer' as a threat response, where the financial impact of a threat is shifted to a third party, for example through insurance, warranties, or fixed-price contracts. Option D (Avoid) is correct because PRINCE2 defines 'avoid' as a threat response, which involves changing the project scope, approach, or plan to eliminate the threat entirely or protect the project from its impact. Options A (Enhance) and E (Exploit) are not threat responses in PRINCE2; they are opportunity responses used to increase the probability or impact of positive risks, and therefore do not belong in this list of threat responses.

Answer

Enhance

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Exploit

Question 17

Which THREE of the following are correct statements about Project Assurance?

Accepted Answer

It can be delegated to individuals outside the project management team. Option B is correct because Project Assurance can be delegated by the Project Board to individuals outside the project management team, such as a dedicated assurance role or corporate/portfolio assurance function, preserving independence. Option D is correct because Project Assurance provides independent oversight of the project's progress, products, and quality against the project's defined standards and business case. Option E is correct because in PRINCE2 the Project Board is ultimately responsible for Project Assurance, ensuring the project remains aligned with business justification, and it may delegate the day-to-day assurance activities. Option A is incorrect because the Project Manager performs project management duties, not independent assurance, and cannot assure their own work. Option C is incorrect because Project Assurance covers business, user, and supplier interests, including quality, scope, risk, and benefits, not only financial aspects.

Answer

It is performed by the Project Manager

Answer

It focuses only on financial aspects

Question 18

Which TWO statements are true about the quality review technique in PRINCE2?

Accepted Answer

It involves a chair, presenter, and reviewers. Option B is correct because the PRINCE2 quality review technique defines specific roles — a chair who organizes and leads the review, a presenter who introduces the product, and reviewers who examine it — as part of its structured review meeting format. Option D is correct because the stated objective of a quality review is to assess a product against its defined quality criteria, confirming whether it meets the requirements set out in the product description and quality management approach. Options A, C, and E are incorrect: quality review is not the same as quality assurance (which is a broader, independent activity), it is not mandatory for every product (the project manager decides which products warrant a formal review), and it does not replace quality planning, which remains a distinct and necessary activity within the quality theme.

Answer

It is the same as quality assurance

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It is used for all products in a project

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It replaces the need for quality planning

Question 19

In which process does the Project Board authorize an Exception Plan?

Accepted Answer

Directing a Project. The Project Board authorizes an Exception Plan during the Directing a Project process because this process is responsible for making key decisions and providing overall direction to the project. When a Stage Plan deviates beyond tolerance, the Project Manager produces an Exception Plan, which must be approved by the Project Board to proceed.

Answer

Managing a Stage Boundary

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Managing Product Delivery

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Controlling a Stage

Question 20

During the Initiating a Project process, which management approach is created to define how benefits will be realized?

Accepted Answer

Benefits Management Approach. The Benefits Management Approach is created during the Initiating a Project process to define how and when the expected benefits from the project will be measured, realized, and reviewed. It ensures that the project's outputs translate into measurable outcomes aligned with the business case, and it is a key component of the PRINCE2 principle of continued business justification.

Answer

Communication Management Approach

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Risk Management Approach

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Quality Management Approach