PRINCE2F Practice Exam 55 — 20 Questions

Question 1

Which role is responsible for implementing the risk responses?

Accepted Answer

The risk actionee. In PRINCE2, the risk actionee is the person responsible for implementing the risk responses that have been agreed upon. This role is assigned by the risk owner to carry out specific actions to mitigate, transfer, avoid, or accept the risk. The risk actionee reports back to the risk owner on the progress and effectiveness of the response.

Answer

The change authority

Answer

The risk owner

Answer

The Project Manager

Question 2

A project is in the Managing a Stage Boundary process. The Project Manager identifies a deviation that will cause the stage to exceed its tolerance. What should the Project Manager produce?

Accepted Answer

Exception Plan. When a stage is forecast to breach its tolerances, the Managing a Stage Boundary process requires the Project Manager to produce an Exception Plan that shows how the project will recover from the deviation. This Exception Plan is then escalated to the Project Board for approval, replacing the remainder of the current Stage Plan.

Answer

End Stage Report

Answer

Exception Report

Answer

Lessons Report

Question 3

A Project Manager receives a Checkpoint Report from a Team Manager. Which process is the Team Manager executing when producing this report?

Accepted Answer

Managing Product Delivery. The Team Manager produces Checkpoint Reports while executing the Managing Product Delivery process. This process involves accepting and executing Work Packages, and reporting progress to the Project Manager. Therefore, the Team Manager is executing Managing Product Delivery when producing a Checkpoint Report.

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Answer

Directing a Project

Question 4

You are the project manager for a large-scale IT infrastructure project for a multinational corporation. The project involves deploying new servers across 20 countries, with a budget of $5 million and a timeline of 18 months. The project has been running for 6 months and is currently in its second stage. The project board consists of the executive, senior user, and senior supplier. Recently, the senior user has been raising concerns that the project is not delivering the expected benefits, and the business case may no longer be viable due to changes in market conditions. The senior supplier argues that the project should continue because significant resources have already been invested. The executive is undecided. As the project manager, you need to advise the project board on the best course of action based on PRINCE2 principles. Which of the following should you recommend?

Accepted Answer

Request the project board to review and update the business case immediately. If it is no longer viable, recommend stopping the project.. B is correct because PRINCE2's continued business justification principle requires that the business case remain viable throughout the project. As project manager, you must escalate to the project board for an immediate review when the senior user raises concerns about benefits and market changes. If the business case is no longer viable, the project should be stopped to avoid further waste of resources, regardless of sunk costs.

Answer

Postpone the decision until the end of the current stage to conduct a full review.

Answer

Tailor the continued business justification principle to allow the project to continue due to its strategic importance.

Answer

Continue with the project as planned because significant investment has already been made.

Question 5

In the PRINCE2 risk management procedure, which step follows 'Assess'?

Accepted Answer

Plan. The PRINCE2 risk management procedure consists of five steps: Identify, Assess, Plan, Implement, and Communicate. The 'Assess' step involves evaluating the probability and impact of identified risks. The step that follows 'Assess' is 'Plan', where responses to the risks are planned.

Answer

Implement

Answer

Communicate

Answer

Identify

Question 6

Which process is used by the Project Manager to assign work to the Team Manager?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is where the Project Manager assigns work to Team Managers by issuing Work Packages. This process governs day-to-day management of the stage, including monitoring progress, handling issues, and authorizing work. The Project Manager uses this process to delegate tasks and ensure the stage stays on track.

Answer

Managing Product Delivery

Answer

Initiating a Project

Answer

Directing a Project

Question 7

During which process is the Project Plan created?

Accepted Answer

Initiating a Project. The Project Plan is created during Initiating a Project.

Answer

Managing a Stage Boundary

Answer

Starting Up a Project

Answer

Directing a Project

Question 8

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. Project Manager. According to PRINCE2, the Project Manager is responsible for the day-to-day maintenance of the Business Case, including updating it as necessary and ensuring it remains viable throughout the project. The Executive is ultimately accountable for the Business Case, but the Project Manager performs the actual maintenance activities.

Answer

Project Assurance

Answer

Senior User

Answer

Executive

Question 9

The Project Board authorizes an Exception Plan. In which process does the Project Manager produce the Exception Plan?

Accepted Answer

Managing a Stage Boundary. The Exception Plan is produced by the Project Manager within the Managing a Stage Boundary process. This process is triggered when the Project Board authorizes an Exception Plan to replace the current Stage Plan due to a deviation beyond tolerance. The Project Manager then creates the Exception Plan and submits it for approval.

Answer

Initiating a Project

Answer

Directing a Project

Answer

Controlling a Stage

Question 10

Which process includes the activity 'Authorize Work Packages'?

Accepted Answer

Controlling a Stage. The 'Authorize Work Packages' activity is part of the 'Controlling a Stage' process because this process is where the Project Manager assigns work to teams, agrees on the work package details, and ensures the team manager understands the requirements. This activity is not part of Managing Product Delivery, which focuses on the team manager's acceptance and execution of work packages, nor is it part of Directing a Project or Initiating a Project, which operate at higher or earlier levels.

Answer

Managing Product Delivery

Answer

Directing a Project

Answer

Initiating a Project

Question 11

Which TWO of the following statements about the Quality Review technique are correct?

Accepted Answer

It is a form of quality control. Option B is correct because the Quality Review technique in PRINCE2 is a quality control activity: it is applied to a product to check that it conforms to its quality criteria, complementing quality assurance (which focuses on the process). Option D is correct because the technique is explicitly a structured, team-based review of a product (document, plan, or other deliverable) whose purpose is to identify defects and deviations from the product's quality criteria, following defined roles and steps. Option A is wrong because Quality Reviews are conducted by a review team (reviewer, approver, presenter, administrator, etc.) assembled for the product, not by the Project Board, whose role is governance and approval of plans and business justification. Option C is wrong because assessing the viability of the Business Case is the purpose of the Business Case itself and the continued business justification principle, not of the Quality Review technique. Option E is wrong because testing the product against its specification is the role of quality testing/inspection methods (e.g., testing, piloting), whereas Quality Review is a specific inspection technique for reviewing products against their quality criteria.

Answer

It is performed by the Project Board

Answer

It assesses the viability of the Business Case

Answer

It is used to test the product against its specification

Question 12

Which THREE of the following are components of the defined project management team structure in PRINCE2?

Accepted Answer

Project Manager. In PRINCE2, the defined project management team structure consists of the Project Board (C), the Project Manager (A), and the Team Manager (B). The Project Board (C) is the top-level decision-making body, comprising the Executive, Senior User, and Senior Supplier, and is accountable for the project's success. The Project Manager (A) is responsible for the day-to-day management of the project on behalf of the Project Board, while the Team Manager (B) is responsible for managing the team that produces the project's products and reports to the Project Manager. Options D and E are not part of the team structure: the Customer is a role that may be represented by the Senior User on the Project Board, and the Business Case is a PRINCE2 management product (a justification document), not a team role.

Answer

Customer

Answer

Business Case

Question 13

Which TWO of the following are purposes of the Controlling a Stage process?

Accepted Answer

Authorise Work Packages. Option B is correct because Controlling a Stage is the process in which the Project Manager authorises Work Packages to the Team Manager(s), ensuring work is only released when it is agreed, funded, and aligned with the current Stage Plan. Option D is correct because a core purpose of Controlling a Stage is to monitor progress against the Stage Plan and take corrective action to keep the stage within the delegated stage tolerances, escalating to the Project Board if the tolerances are forecast to be exceeded. Option A is incorrect because the End Project Report is produced in the Closing a Project process, not Controlling a Stage. Option C is incorrect because the Project Initiation Documentation is produced in the Initiating a Project process. Option E is incorrect because appointing the Executive and Project Manager occurs in the Starting up a Project process (with Project Board appointment confirmed by the Project Board).

Answer

Produce the End Project Report

Answer

Produce the Project Initiation Documentation

Answer

Appoint the Executive and Project Manager

Question 14

Which TWO of the following are purposes of the Risk Management practice?

Accepted Answer

To identify and manage risks proactively. Option A is correct because the Risk Management practice is fundamentally about identifying risks proactively and managing them before they materialize or escalate, rather than reacting after the fact. Option E is correct because Risk Management provides visibility into risk exposure, which directly supports informed decision-making about priorities, investments, and controls. The practice does not aim to avoid all risks (B), since some risks must be accepted to achieve objectives, nor does it require transferring all risks to a third party (C), as transfer is only one of several risk response options. It also cannot remove uncertainty from a project (D), because uncertainty is inherent; the practice instead helps understand and manage it.

Answer

To avoid all risks

Answer

To ensure all risks are transferred to a third party

Answer

To remove uncertainty from the project

Question 15

Which document defines the quality criteria for a product and is used during quality control?

Accepted Answer

Product Description. The Product Description is the PRINCE2 document that defines the purpose, composition, derivation, format, quality criteria, and quality method for a product. It is created during the Starting Up a Project and Initiating a Project processes and is the primary reference used during quality control activities to verify that the product meets its defined quality criteria.

Answer

Project Product Description

Answer

Quality Management Approach

Answer

Quality Register

Question 16

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Project Brief. Option A (Project Brief) is correct because Starting Up a Project (SU) creates the Project Brief as its primary output, capturing the project's outline business case, scope, objectives, and tolerances to feed into Initiating a Project. Option D (Daily Log) is correct because SU also establishes the Daily Log, which the Project Manager uses to record informal issues, actions, and notes throughout the project. Option B (Benefits Management Approach) is not correct because it is produced during Initiating a Project (IP), not SU. Option C (Project Initiation Documentation) is not correct because the PID is assembled in the Initiating a Project process. Option E (End Stage Report) is not correct because it is created in the Managing a Stage Boundary process at the end of a stage.

Answer

Benefits Management Approach

Answer

Project Initiation Documentation

Answer

End Stage Report

Question 17

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is any relevant event that has happened, is happening, or might happen and requires management attention; issues are classified into three types: Request for Change, Off-specification, and Problem/Concern. Option A, Off-specification, is correct because it describes a situation where a product will not meet its agreed requirements or specification, which is one of the defined PRINCE2 issue types. Option E, Request for Change, is correct because it is the formal proposal to modify a baseline (such as a product, plan, or business case), and it is explicitly one of the PRINCE2 issue types. Option B, Opportunity, is not a PRINCE2 issue type; opportunities and threats are handled through the risk management approach, not the issue register. Option C, Risk, is not an issue type because PRINCE2 treats risks separately in the risk register and risk management theme. Option D, Change budget, is not an issue type; it is a financial provision (often part of the project budget) used to fund changes, not a category of issue.

Answer

Opportunity

Answer

Risk

Answer

Change budget

Question 18

Which TWO of the following describe the role of Project Assurance?

Accepted Answer

Assures the Project Board that the project is on track. Option A is correct because Project Assurance exists to give the Project Board confidence that the project remains viable and on track against its business case, plans, and tolerances, providing an independent view of performance and compliance. Option D is correct because Project Assurance must be independent of the Project Manager — it cannot be performed by the Project Manager or those reporting to them — so that its assessments are objective and free from delivery bias. Option B is wrong because administrative support is the responsibility of Project Support, not Project Assurance. Option C is wrong because Highlight Reports are produced by the Project Manager and sent to the Project Board; Project Assurance reports through the Assurance role's own channels, not via Highlight Reports. Option E is wrong because managing the delivery of Work Packages is the Team Manager's responsibility, not Project Assurance.

Answer

Provides administrative support to the project team

Answer

Reports to the Project Board via Highlight Reports

Answer

Manages the delivery of Work Packages

Question 19

Which TWO of the following are responsibilities of the Project Board in the Directing a Project process?

Accepted Answer

Authorize stage plans and give ad-hoc direction. Option A is correct because in PRINCE2 the Project Board, within the Directing a Project process, is responsible for authorizing each Stage Plan (via the 'Authorize a Stage' activity) and for providing ad-hoc direction to the Project Manager when issues or exceptions arise. Option D is correct because authorizing the initiation of the project is the 'Authorize Initiation' activity of Directing a Project, where the Board approves the Project Brief and the initiation Stage Plan before the project proceeds. Option B is not a Board responsibility; Checkpoint Reports are produced by the Project Manager (or Team Manager) and reviewed by the Board, not created by it. Option C is incorrect because managing the day-to-day activities of the project is the Project Manager's role, not the Board's. Option E is incorrect because updating the Business Case is a Project Manager responsibility (with the Business Case reviewed and approved by the Board), not a Directing a Project Board task.

Answer

Produce Checkpoint Reports

Answer

Manage day-to-day activities of the project

Answer

Update the Business Case

Question 20

Which THREE activities are part of the Controlling a Stage process?

Accepted Answer

Authorize Work Packages. In PRINCE2, the Controlling a Stage process covers the day-to-day management of a stage by the Project Manager, and it includes authorizing work packages (option A) so that agreed work is formally delegated to Team Managers with the required tolerances and interfaces. It also includes reviewing progress and updating stage status (option C), which is done through regular checkpoint and highlight reports, comparing actuals against the Stage Plan and Work Package tolerances. Escalating issues and risks that exceed stage tolerances (option E) is also part of Controlling a Stage, since the Project Manager must raise an Exception Report to the Project Board when stage-level tolerances are forecast to be breached. Producing the Project Initiation Documentation (option B) belongs to Initiating a Project, and approving the next Stage Plan (option D) is a Project Board activity in Managing a Stage Boundary, so neither is part of Controlling a Stage.

Answer

Produce the Project Initiation Documentation (PID)

Answer

Approve the next Stage Plan