PRINCE2F Practice Exam 55 — 20 Questions

Question 1

A project manager is creating the project product description. Which practice provides the guidance for defining the project's outputs and acceptance criteria?

Accepted Answer

Quality. The Quality practice in PRINCE2 provides the guidance for defining the project's outputs and acceptance criteria. It ensures that the project product description includes the quality criteria, quality methods, and acceptance criteria that the product must meet to be accepted by the customer. This practice directly addresses how to specify and verify the project's deliverables.

Answer

Change

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Risk

Answer

Plans

Question 2

Refer to the exhibit. A project has just completed the Starting up a Project process and received authorization to initiate. Which process should the project manager execute next?

Accepted Answer

Initiating a Project. After the Starting up a Project process, the project has received authorization to initiate. The next logical step is to plan the project in detail, which is done in the Initiating a Project process. This process produces the Project Initiation Documentation (PID) and establishes a solid foundation for the project. Therefore, option C is correct.

Answer

Managing Product Delivery

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Controlling a Stage

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Directing a Project

Question 3

A Team Manager is assigned a Work Package. The Team Manager realizes that the work cannot be completed within the agreed tolerances. What should the Team Manager do?

Accepted Answer

Raise an Issue Report to the Project Manager. If a Team Manager forecasts that a Work Package tolerance will be exceeded, they must escalate to the Project Manager via an Issue Report. The Project Manager then decides how to proceed.

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Take corrective action to bring the work back within tolerance

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Continue working and report the issue in the next Checkpoint Report

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Raise an Exception Report to the Project Board

Question 4

What is the key difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is for any change to an agreed baseline; an Off-specification is when a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a proposal for a change to any product that has been baselined, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. The key distinction lies in the nature of the issue: an RFC seeks to alter an existing baseline, whereas an Off-spec reports a deviation from the specification that must be resolved, often through a concession or a corrective action.

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A Request for Change proposes a change to a product that has not yet been created; an Off-specification relates to a product that already exists and is defective

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A Request for Change is always raised by the Project Manager; an Off-specification is raised by the Team Manager

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A Request for Change must be approved by the Project Board; an Off-specification can be approved by the Change Authority

Question 5

According to PRINCE2, what is the relationship between the principles, practices, and processes?

Accepted Answer

Principles are applied through practices and processes. In PRINCE2, the principles are the guiding obligations that must be followed for the methodology to be considered PRINCE2. These principles are applied through the practices (the 'what' of management) and the processes (the 'how' of management). Option A is correct because it captures this integrated, layered relationship: principles provide the foundation, and they are operationalized via practices and processes.

Answer

Practices are optional, principles are mandatory

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Processes replace principles in small projects

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They are independent and can be used separately

Question 6

Which process is responsible for capturing lessons learned at the end of a stage?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary includes capturing lessons learned as part of the End Stage Report.

Answer

Directing a Project

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Closing a Project

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Controlling a Stage

Question 7

A project is in the Managing a Stage Boundary process. Which action should the Project Manager take?

Accepted Answer

Update the Project Plan with actuals and forecasts. During the Managing a Stage Boundary process, the Project Manager must update the Project Plan with actuals and forecasts to reflect the current stage's performance and provide a basis for planning the next stage. This ensures the Project Board has accurate information to authorize the next stage or take corrective action.

Answer

Authorize the next stage

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Release a Work Package to the Team Manager

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Prepare the Project Brief

Question 8

Who chairs the Project Board meetings?

Accepted Answer

Executive (Senior Responsible Owner). The Executive (Senior Responsible Owner) chairs the Project Board meetings.

Answer

Project Manager

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Senior User

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Senior Supplier

Question 9

Which TWO of the following are benefits of adopting PRINCE2?

Accepted Answer

Encourages consistency of project delivery. PRINCE2 provides a structured framework with defined processes, roles, and management products, which encourages consistency in how projects are delivered across an organization. This standardization reduces variability in project execution and improves repeatability of successful practices.

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Guarantees project success

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Ensures lower project costs

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Eliminates the need for change control

Question 10

Who is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

The Project Board. The Project Board is responsible for ensuring that project assurance is independent of the Project Manager. This is because the Project Board provides overall governance and oversight, and project assurance is a key function that must be objective and separate from the day-to-day management activities of the Project Manager. The PRINCE2 principle of 'defined roles and responsibilities' explicitly assigns this accountability to the Project Board to maintain the integrity of the assurance function.

Answer

The Team Manager

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The Project Manager

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The Project Support

Question 11

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Initiating a Project process is where the project's foundations are solidified, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information—including the Business Case, project plan, risk register, and controls—into a single, comprehensive document that defines what the project will deliver, why, and how it will be managed. This makes it the definitive reference for project governance and the baseline against which progress is measured.

Answer

Project Brief

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End Stage Report

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Business Case

Question 12

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide a detailed plan for the next stage and review the Business Case. The purpose is to enable the Project Board to review the current stage's performance, approve the next stage plan, and ensure the Business Case remains viable.

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To close the project and hand over deliverables

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To authorize the work for the next stage

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To control the day-to-day work of the current stage

Question 13

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a forecast indicates that a stage or project tolerance will be exceeded, the Project Manager must escalate via an Exception Report to the Project Board. This is management by exception.

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Close the project as the Business Case is no longer viable

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Continue with the current Plan and report in the next Highlight Report

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Increase the project budget to absorb the additional cost

Question 14

In PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose', meaning the product meets its stated requirements and acceptance criteria.

Answer

Freedom from defects

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Conformance to specifications

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Customer satisfaction

Question 15

Which THREE of the following are typical response strategies for a threat (negative risk) in PRINCE2?

Accepted Answer

Share. In PRINCE2, the typical response strategies for a threat (negative risk) include Avoid, Reduce, Transfer, and Share. Option A (Share) is correct as it involves collaborating with another party to manage the threat. Option B (Avoid) is correct by eliminating the threat. Option C (Reduce) is correct by lowering probability or impact. Option D (Transfer) is also a threat response, but since the question asks for THREE, the set of A, B, C is correct. Share is often confused as only an opportunity response, but in PRINCE2, it can be used for threats as well.

Answer

Transfer

Answer

Exploit

Question 16

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee performs the risk response actions. The risk owner is responsible for managing the risk overall, while the risk actionee is assigned to carry out specific actions to respond to the risk.

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The risk owner is a member of the Project Board; the risk actionee is a team member

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The risk owner identifies the risk; the risk actionee implements the response

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They are the same role

Question 17

In which process is the End Stage Report produced?

Accepted Answer

Managing a Stage Boundary. The End Stage Report is produced during Managing a Stage Boundary (SB) to report on the current stage's performance and plan the next.

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Closing a Project

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Directing a Project

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Controlling a Stage

Question 18

During the Controlling a Stage process, the Team Manager completes a work package and delivers the products. What report does the Team Manager provide to the Project Manager?

Accepted Answer

Checkpoint Report. The Team Manager provides Checkpoint Reports at regular intervals. The Project Manager uses these to compile Highlight Reports for the Project Board.

Answer

Highlight Report

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Exception Report

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End Stage Report

Question 19

A Project Manager is in the Managing a Stage Boundary process and has produced the End Stage Report. The project is forecasting to exceed the project-level cost tolerance. What must the PM include in the next Stage Plan?

Accepted Answer

An Exception Plan that outlines the corrective actions and revised tolerances. If project-level tolerance is forecast to be exceeded, an Exception Plan is required instead of a normal Stage Plan. The Exception Plan must be approved by the Project Board.

Answer

No Stage Plan; the project must be escalated immediately

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A request to close the project

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A normal Stage Plan, but with additional cost contingencies

Question 20

Which role is responsible for defining the project's acceptance criteria?

Accepted Answer

Senior User. The Senior User is responsible for defining the project's acceptance criteria because they represent the interests of those who will use the project's products. Acceptance criteria specify the conditions that must be met for the project's outputs to be accepted by the users, and the Senior User ensures these criteria reflect actual user needs and business requirements. This role is defined in PRINCE2's 'Business Case' and 'Quality' management products, where the Senior User provides the user perspective on quality expectations.

Answer

Project Manager

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Project Board

Answer

Executive