PRINCE2F Practice Exam 54 — 20 Questions

Question 1

Which TWO of the following statements about the Progress practice are correct?

Accepted Answer

The Project Manager sets tolerances for the Team Managers.. Tolerances are set for each management level, and Exception Plans are created when tolerances are forecast to be exceeded.

Answer

An Exception Report is produced by the Project Manager when the project is closed early.

Answer

An Exception Plan is used to replace the Project Plan when the project exceeds its tolerances.

Answer

Highlight Reports are produced by the Project Manager for the Project Board at stage end.

Question 2

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. Escalation via Exception Report is required when a tolerance is forecast to be exceeded.

Answer

Increase the budget and continue

Answer

Close the project immediately

Answer

Continue and report in the next Highlight Report

Question 3

Who should perform Project Assurance to ensure independence from the Project Manager?

Accepted Answer

Project Board members (or their delegates). Project Assurance is independent of the Project Manager and can be performed by individuals from the Project Board or external reviewers.

Answer

Team Manager

Answer

Project Support

Answer

Project Manager

Question 4

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Business Case. The PID includes the Project Plan and the Business Case. The Risk Register and Issue Register are separate documents. The Lessons Log is created during Starting Up a Project.

Answer

Lessons Log

Answer

Issue Register

Answer

Risk Register

Question 5

Which role is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is independent of the Project Manager and provides objective oversight to the Project Board.

Answer

Team Manager

Answer

Project Manager

Answer

Project Support

Question 6

Which TWO statements about the Initiating a Project process are correct?

Accepted Answer

The Project Initiation Documentation is produced during this process.. The Initiating a Project process is where the Project Initiation Documentation (PID) is produced. The PID consolidates key planning information, including the detailed business case, project plan, and risk register, to form a solid foundation for the project. This process ensures that all stakeholders have a shared understanding of the project's scope, objectives, and approach before proceeding.

Answer

The project manager is appointed during this process.

Answer

The Project Initiation Documentation is created in Starting up a Project.

Answer

The project brief is created during this process.

Question 7

Who is responsible for ensuring that the project remains viable in terms of Business Case?

Accepted Answer

Executive. The Executive is the single individual on the Project Board who has ultimate accountability for the project's business justification. They own the Business Case and must ensure it remains viable throughout the project lifecycle, approving any changes that affect its viability. The Project Manager manages the day-to-day work but does not own the Business Case; the Executive alone is responsible for its ongoing viability.

Answer

Project Board

Answer

Project Manager

Answer

Senior User

Question 8

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance is independent; Project Support provides administrative services. Project Assurance is independent oversight of the project's direction and controls, while Project Support provides administrative and advisory services to the Project Manager.

Answer

There is no difference; they are interchangeable terms

Answer

Project Assurance focuses on products; Project Support focuses on processes

Answer

Project Assurance is performed by the Project Manager; Project Support is performed by the team

Question 9

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is management by exception.

Answer

Close the project immediately

Answer

Increase the budget and continue with the current plan

Answer

Report the overrun in the next Highlight Report

Question 10

A Project Manager receives a Checkpoint Report from a Team Manager. What should the Project Manager do with this information?

Accepted Answer

Use it to update the Stage Plan and prepare the Highlight Report. The Project Manager uses Checkpoint Reports to monitor progress and compile the Highlight Report for the Project Board.

Answer

File it without action as it is only for information

Answer

Forward it directly to the Project Board

Answer

Send it to Project Assurance for review

Question 11

Which of the following is NOT an opportunity response in PRINCE2?

Accepted Answer

Avoid. Avoid is a threat response, not an opportunity response. The opportunity responses are exploit, enhance, share, and reject.

Answer

Enhance

Answer

Exploit

Answer

Share

Question 12

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's baselines are established, and the key output is the Project Initiation Documentation (PID). The PID consolidates all the information needed to justify the project, define its scope, and provide a basis for decision-making. It is the definitive document that is approved by the project board to authorize the project to proceed.

Answer

Project Brief

Answer

Exception Report

Answer

End Project Report

Question 13

A project is running over time by 5% against the stage tolerance of 10%. The Project Manager expects this trend to continue. What should the Project Manager do?

Accepted Answer

Continue and report the deviation in the next Highlight Report. The project is within the stage tolerance of 10% (currently at 5% over time), and the Project Manager expects the trend to continue but has not yet exceeded the tolerance. According to PRINCE2, the Project Manager should continue managing the work within the agreed tolerance and report the deviation in the next Highlight Report, as this is the standard mechanism for communicating progress and forecast deviations that are still within tolerance. Raising an Exception Report is only required when a deviation is forecast to exceed the stage tolerance, which is not the case here.

Answer

Raise an Exception Report immediately

Answer

Ask the Project Board for more time

Answer

Update the Business Case to reflect the delay

Question 14

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To review the previous stage and plan the next stage.. The purpose of Managing a Stage Boundary is to provide the Project Board with information to approve the current stage's completion and authorize the next stage.

Answer

To initiate the project.

Answer

To close the project.

Answer

To control the work within a stage.

Question 15

Which process produces the Daily Log as an output?

Accepted Answer

Starting Up a Project. The Daily Log is first created as an output of the Starting Up a Project process. This process establishes the project's initial records, including the Daily Log, to capture informal issues, observations, and lessons from the very beginning of the project lifecycle.

Answer

Closing a Project

Answer

Initiating a Project

Answer

Controlling a Stage

Question 16

Match each PRINCE2 theme to its purpose.

Accepted Answer

Business Case: To establish mechanisms to judge whether the project is and remains desirable, viable, and achievable.. The correct matches are: Business Case ensures viability, Organization defines structure, Quality ensures product criteria, Risk manages uncertainty. Common confusions include swapping the purposes of Business Case and Organization, or Quality and Risk.

Answer

Business Case: To define the project's structure of accountability and responsibilities.

Answer

Quality: To identify, assess, and control uncertainty.

Question 17

Which THREE of the following are threat responses in PRINCE2?

Accepted Answer

Transfer. Avoid, reduce, and transfer are threat responses. Exploit and enhance are opportunity responses.

Answer

Enhance

Answer

Exploit

Question 18

Which document describes the quality methods and tools to be used on a project?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines the quality procedures, techniques, and responsibilities for the project.

Answer

Quality Register

Answer

Product Description

Answer

Project Plan

Question 19

What is the purpose of the Managing Product Delivery process?

Accepted Answer

To control the link between the Project Manager and the Team Manager by accepting, executing, and delivering work packages. The Managing Product Delivery process is designed to control the interface between the Project Manager and the Team Manager. Its purpose is to accept, execute, and deliver work packages, ensuring that the work is done according to the agreed criteria and that the completed products are handed back to the Project Manager. This process focuses on the team's work and the delivery of products, not on the Project Manager's day-to-day activities.

Answer

To manage the day-to-day work of the Project Manager within a stage

Answer

To direct and authorize the project

Answer

To plan the next stage and report on the current stage

Question 20

Which of the following best describes the relationship between the Senior Responsible Owner (SRO) and the Project Sponsor in PRINCE2?

Accepted Answer

The SRO is the same as the Project Sponsor; PRINCE2 uses the term Executive. In PRINCE2, the Senior Responsible Owner (SRO) is the same role as the Project Sponsor, but PRINCE2 uses the term 'Executive' for this role. The Executive is the single point of accountability for the project's success, representing the business interests and owning the business case. Option B correctly identifies this equivalence, which is a fundamental concept in PRINCE2's organizational structure.

Answer

The Project Sponsor is the Project Manager

Answer

The Project Sponsor is a separate role that reports to the SRO

Answer

The Project Sponsor is the Senior User