PRINCE2F Practice Exam 51 — 20 Questions

Question 1

Which of the following is NOT a component of the Business Case?

Accepted Answer

Product description. The Business Case components include reasons, options, expected benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. A product description is part of product-based planning, not the Business Case.

Answer

Expected benefits

Answer

Major risks

Answer

Investment appraisal

Question 2

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The two types of issue are 'Off-specification' (something that should be provided but is not) and 'Request for Change' (a proposal for a change to a baseline). Options B and E are correct because they directly match these defined types.

Answer

Exception Plan

Answer

Risk

Answer

Lessons Report

Question 3

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to an agreed baseline, while an Off-specification identifies a product that does not meet its specification.. A Request for Change proposes a modification to an agreed baseline, while an Off-specification is something that should be provided but is not (or is forecast not to be).

Answer

A Request for Change can only be raised by the Project Board, while an Off-specification can be raised by anyone.

Answer

There is no difference; they are the same thing with different names.

Answer

A Request for Change is raised for any deviation, while an Off-specification is only for threats.

Question 4

A project is in the Initiating a Project process. Which of the following is produced during this process?

Accepted Answer

Benefits Management Approach. The Benefits Management Approach is produced during the Initiating a Project process because it defines how the project's benefits will be measured, managed, and realized. This document is created as part of the detailed planning and governance setup that occurs in this process, ensuring alignment with the business case.

Answer

Project Brief

Answer

End Stage Report

Answer

Exception Report

Question 5

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

An Off-specification is a failure to meet a specification; a Request for Change is a proposal to change a specification. An Off-specification is something that should be provided but is not (or is wrong). A Request for Change is a proposed modification to a baselined product.

Answer

There is no difference; the terms are interchangeable

Answer

A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

Answer

A Request for Change seeks to change a product without a baseline; an Off-specification relates to a baselined product

Question 6

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the stage and approve the next. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next Stage Plan, and update the Business Case and Project Plan. It ensures that the project remains viable and aligned with business objectives before committing further resources.

Answer

To control day-to-day activities within a stage

Answer

To plan the entire project in detail

Answer

To close the project

Question 7

What is the purpose of the Starting Up a Project (SU) process?

Accepted Answer

To ensure that there is a viable and worthwhile project before detailed planning begins. The Starting Up a Project (SU) process is designed to ensure that the project has a viable business justification and is worthwhile before committing significant resources. It answers the question 'Do we have a viable and worthwhile project?' by creating the Project Brief and selecting the Project Manager, not by producing detailed plans or the PID.

Answer

To produce the Project Initiation Documentation (PID)

Answer

To authorize the initiation of the project

Answer

To produce the Benefits Management Approach

Question 8

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a change to a baselined product; an Off-spec is a product that does not meet its specification. An RFC proposes a modification to a product that has been approved or baselined; an Off-spec is something that should be provided but is not (or will not be) as specified.

Answer

An RFC is a threat; an Off-spec is an opportunity

Answer

An RFC requires a change budget; an Off-spec does not

Answer

An RFC is raised by the Project Manager; an Off-spec is raised by the Project Board

Question 9

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposed change to a baselined product; an Off-specification is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a baselined product, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. The key distinction is that an RFC addresses a change to a product that has already been approved, whereas an Off-spec identifies a failure to meet the original requirements. This aligns with PRINCE2's change control approach, where both are captured in the Issue Register but serve different purposes.

Answer

A Request for Change relates to a change in scope; an Off-specification relates to a change in quality

Answer

There is no difference; they are synonyms

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

Question 10

During the Closing a Project process, which document is produced to capture lessons for future projects?

Accepted Answer

Lessons Report. The Lessons Report is produced during CP to document what went well and what could be improved, for the benefit of future projects.

Answer

Lessons Log

Answer

Project Plan

Answer

End Project Report

Question 11

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It consolidates the project's plans, approaches, and controls. The Project Brief is an output of Starting Up a Project, not Initiating. The End Stage Report is from Managing a Stage Boundary. The Benefits Review Plan is part of the PID but not the key output.

Answer

Project Brief

Answer

Benefits Review Plan

Answer

End Stage Report

Question 12

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Authorize initiation. The Project Board must authorize initiation to allow the project to proceed from the Starting Up a Project process into the Initiation Stage. This formal approval ensures that sufficient resources are committed and that the project aligns with corporate or programme strategy before detailed planning begins.

Answer

Produce Highlight Reports

Answer

Manage day-to-day work

Question 13

What is the key output of the Starting Up a Project process?

Accepted Answer

Project Brief. The Starting Up a Project process is the first process in PRINCE2, executed before project initiation. Its key output is the Project Brief, which provides a high-level overview of the project's justification, scope, and approach, enabling the project board to decide whether to proceed to the Initiation Stage. The Project Brief is derived from the project mandate and is used to create the Project Initiation Documentation later.

Answer

End Project Report

Answer

Benefits Management Approach

Answer

Project Initiation Documentation

Question 14

Which role is responsible for ensuring that project assurance is carried out independently of the Project Manager?

Accepted Answer

Project Board. The Project Board members (Executive, Senior User, Senior Supplier) are responsible for project assurance. They delegate assurance tasks but remain accountable. The Project Manager does not perform assurance; that would compromise independence.

Answer

Project Manager

Answer

Team Manager

Answer

Project Support

Question 15

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage in detail and obtain Project Board approval for the next stage. The purpose of Managing a Stage Boundary is to provide the Project Board with sufficient information to review the current stage, approve the next stage plan, and confirm continued business justification.

Answer

To initiate the project and create the Project Plan

Answer

To manage the work of the current stage and report progress

Answer

To close the project and produce the End Project Report

Question 16

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage's performance and approve the next Stage Plan. The Managing a Stage Boundary process is designed to provide the Project Board with the information needed to review the current stage's performance, approve the next Stage Plan, and update the Business Case and Project Plan. This ensures that the project remains viable and aligned with business objectives before committing further resources.

Answer

To define the project scope and create the Project Initiation Documentation

Answer

To authorize the initiation of the project

Answer

To control the day-to-day work of the project and manage issues

Question 17

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (SRO/Executive) owns the Business Case and is accountable for ensuring it remains viable. The Project Manager maintains the Business Case on behalf of the Executive.

Answer

Project Assurance

Answer

Project Manager

Answer

Senior User

Question 18

According to PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case throughout the project. This includes monitoring the project's viability against the Business Case, updating it with actual costs and benefits, and escalating any deviations to the Project Board. The Project Manager ensures the Business Case remains a living document that reflects the current justification for the project.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Board

Question 19

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification; Off-specification identifies something that is missing or not working. A Request for Change is a proposal for a modification, while an Off-specification is something that should have been provided but is missing or not working.

Answer

There is no difference; they are the same

Answer

Off-specification is raised by the Project Board; Request for Change by users

Answer

A Request for Change is always budgeted; Off-specification is not

Question 20

Which document describes the quality criteria and quality methods to be applied during the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines the quality management system, including quality criteria and methods. The Product Description defines quality for a specific product. The Quality Register logs quality activities. The Project Plan includes schedules.

Answer

Quality Register

Answer

Product Description

Answer

Project Plan