PRINCE2F Practice Test 41 — 15 Questions

Question 1

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 assigns this role to the Project Manager as part of day-to-day management. The Project Manager monitors actual costs, benefits, and risks against the Business Case, and updates it when necessary to ensure it remains viable. This is distinct from the Executive, who owns the Business Case and approves changes, but does not perform the ongoing maintenance.

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Project Assurance

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Senior User

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Executive

Question 2

What is the difference between the Starting Up a Project process and the Initiating a Project process?

Accepted Answer

SU produces the Project Brief; IP produces the PID. The Starting Up a Project (SU) process produces the Project Brief, which outlines the project's scope, objectives, and feasibility. The Initiating a Project (IP) process then uses that brief to develop the detailed Project Initiation Documentation (PID), which includes the Business Case, plans, and risk assessment. This distinction is fundamental because SU is a pre-project process to ensure there is a viable idea, while IP is the detailed planning phase that creates the management documents needed to proceed.

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SU creates the Business Case; IP approves it

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SU appoints the Project Board; IP appoints the Project Manager

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SU is done by the Project Board; IP is done by the Project Manager

Question 3

The Project Board is reviewing an Exception Plan submitted by the Project Manager. Which process is the Project Board performing?

Accepted Answer

Directing a Project. The Project Board is the decision-making body that reviews Exception Plans when a stage is forecast to exceed its tolerances. This review is performed as part of the 'Directing a Project' process, which covers board-level decisions such as approving exception plans, mid-stage corrections, and project closure. The board does not execute the plan; it authorizes or rejects it.

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Managing a Stage Boundary

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Closing a Project

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Controlling a Stage

Question 4

Which process is responsible for the project board giving ad-hoc direction to the project manager?

Accepted Answer

Directing a Project. Directing a Project is the process that covers the Project Board's decision-making and direction-giving activities throughout the project, including ad-hoc direction.

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Managing a Stage Boundary

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Controlling a Stage

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Starting Up a Project

Question 5

The Project Board is considering a request to close a project early due to loss of business justification. Which process is the Project Board using to make this decision?

Accepted Answer

Directing a Project. The Project Board uses the Directing a Project process throughout the project, including authorising closure. Closing a Project is the process that produces the recommendation, but the decision to close is taken by the Project Board via Directing a Project.

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Managing a Stage Boundary

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Closing a Project

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Starting Up a Project

Question 6

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The PRINCE2 manual defines three types of issues: Request for Change (RFC), Off-specification, and Problem/Concern. Option A (Request for Change) is a formal proposal for a modification to a product's baseline, and Option C (Off-specification) identifies a product that does not meet its specification or a required product that is missing. Both are explicitly listed as issue types in the PRINCE2 guidance.

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Risk

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Defect

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Change Request

Question 7

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is for new requirements; an Off-specification is a product not meeting its specification. A Request for Change proposes a change that is not currently required by the baseline, while an Off-specification is a failure to deliver something that was specified.

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A Request for Change is raised by the team; an Off-specification is raised by the Project Board

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There is no difference; they are synonyms

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A Request for Change is always about cost; an Off-specification is about quality

Question 8

What is the primary purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide the Project Board with information to review the current stage and approve the next stage plan. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the business case and project plan. This process ensures that the project remains viable and aligned with business objectives before committing to the next stage.

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To initiate the project

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To close the project

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To direct and control the project on a day-to-day basis

Question 9

A project is initiated in a highly regulated environment where external auditors will review compliance. The project manager is concerned about maintaining clear evidence of decisions. Which PRINCE2 principle is most important to apply in this situation?

Accepted Answer

Manage by stages. Manage by stages is the most important principle because it requires the project to be planned, monitored, and controlled in discrete stages, with each stage authorizing the next only after a formal review. In a highly regulated environment, this creates clear, auditable decision points (e.g., stage boundary approvals) that external auditors can trace. The project manager can document stage plans, exception reports, and end-stage assessments as explicit evidence of governance.

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Continued business justification

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Tailor to suit the project environment

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Learn from experience

Question 10

Who is responsible for producing Checkpoint Reports?

Accepted Answer

Team Manager. Checkpoint Reports are produced by the Team Manager and sent to the Project Manager as part of Managing Product Delivery.

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Project Assurance

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Project Board

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Project Manager

Question 11

Which management product is used to capture lessons during the Initiation Stage?

Accepted Answer

Lessons Log. The Lessons Log is the correct management product for capturing lessons during the Initiation Stage because it is specifically designed to record lessons learned from previous projects and any new lessons identified during the current project's initiation. PRINCE2 mandates that the Lessons Log be created and maintained from the very start of the project, including the Initiation Stage, to ensure continuous improvement.

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Risk Register

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Project Initiation Documentation

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Quality Register

Question 12

Which TWO of the following are outputs of the Managing a Stage Boundary process?

Accepted Answer

Lessons Report. SB produces the End Stage Report, updated Project Plan, next Stage Plan (or Exception Plan), and Lessons Report. The Highlight Report is from CS, and the Project Brief is from SU.

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Work Package

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Project Brief

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Highlight Report

Question 13

Which TWO of the following are roles in the PRINCE2 project management team?

Accepted Answer

Project Manager. The PRINCE2 project management team includes the Project Manager (C) as the person responsible for day-to-day management and the Senior User (D) who represents the interests of those who will use the project's outputs. Both are defined roles in the PRINCE2 management structure, with the Project Manager reporting to the Project Board and the Senior User being a member of that board.

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Risk Owner

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Project Sponsor

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Steering Committee

Question 14

Which TWO statements correctly describe the difference between the risk owner and the risk actionee?

Accepted Answer

There can be multiple risk actionees for a single risk; there is only one risk owner. The risk owner is responsible for managing the risk, while the risk actionee performs specific actions.

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The risk owner is always a member of the Project Board; the risk actionee is always a team member

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The risk owner is responsible for updating the risk register; the risk actionee is not

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The risk actionee is responsible for identifying new risks; the risk owner is responsible for implementing responses