PRINCE2F Practice Test 40 — 15 Questions

Question 1

In PRINCE2, what is the purpose of the Quality Review Technique?

Accepted Answer

To review a product's fitness for purpose against its quality criteria. The Quality Review Technique is a structured method for assessing whether a product meets its quality criteria, involving a presenter, reviewers, and a chair.

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To define quality criteria for products

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To approve the Project Plan

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To assess the project's overall quality management approach

Question 2

A Team Manager receives a Work Package from the Project Manager. During delivery, the Team Manager identifies a potential issue that may cause a delay. What should the Team Manager do first?

Accepted Answer

Inform the Project Manager via a Checkpoint Report. The Team Manager should report the issue to the Project Manager via a Checkpoint Report or exception process, as they are accountable for delivery within tolerances.

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Update the Project Plan to reflect the delay

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Take corrective action to avoid the delay

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Escalate directly to the Project Board

Question 3

Which process covers the Project Board's decision to authorise project closure?

Accepted Answer

Directing a Project. The Directing a Project process is the responsibility of the Project Board and includes the activity 'Authorise Project Closure'. This activity is where the Project Board reviews the End Project Report and gives approval to close the project. It is a decision-making process, not a delivery or management process, and it sits above the other processes in the PRINCE2 process model.

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Managing a Stage Boundary

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Initiating a Project

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Closing a Project

Question 4

Which of the following is a characteristic of a project that distinguishes it from business-as-usual?

Accepted Answer

Temporary organization. A project is defined as a temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case. This temporary nature is the key characteristic that distinguishes a project from business-as-usual (BAU), which involves ongoing, repetitive operations with a permanent team structure. PRINCE2 explicitly states that a project has a defined start and end, and once the objectives are achieved, the project is disbanded.

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Permanent team structure

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Ongoing operations

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Repetitive processes

Question 5

Which of the following is an example of a threat response in PRINCE2 risk management?

Accepted Answer

Reduce. In PRINCE2 risk management, a threat response is an action taken to address a risk that could have a negative impact on project objectives. 'Reduce' is a threat response that involves implementing actions to lower the probability and/or impact of a threat to an acceptable level, such as adding extra testing to reduce the risk of software defects.

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Exploit

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Share

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Enhance

Question 6

Which TWO of the following are valid tolerances in PRINCE2?

Accepted Answer

Benefit. In PRINCE2, the six standard tolerances are Time, Cost, Quality, Scope, Risk, and Benefit. Among the given options, Benefit and Time are two valid tolerances. Resource, Schedule, and Budget are not formal tolerances: Resource is a management lever, Schedule is not the official tolerance term (PRINCE2 uses Time), and Budget is not the official tolerance term (PRINCE2 uses Cost).

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Resource

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Schedule

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Budget

Question 7

A project manager is initiating a project using PRINCE2. The project board has approved the project mandate, but the project manager is unsure about the next step. Which process should be executed first?

Accepted Answer

Starting up a Project. Starting up a Project. According to PRINCE2, the first process after the project mandate is approved is 'Starting up a Project'. This process ensures that the project is viable and that the necessary people are appointed (e.g., the Executive, Senior User, and Senior Supplier) before any detailed planning or initiation begins. The project manager must execute this process to create the Project Brief and prepare for the 'Initiating a Project' process.

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Managing a Stage Boundary

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Directing a Project

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Initiating a Project

Question 8

According to PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose', meaning the product must satisfy the user's stated or implied needs.

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Conformance to specification

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Customer satisfaction

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Zero defects

Question 9

What is the purpose of the Starting Up a Project (SU) process?

Accepted Answer

To ensure that there is a viable and worthwhile project before detailed planning begins. The Starting Up a Project (SU) process is designed to ensure that the project has a viable business justification and is worthwhile before committing significant resources. It answers the question 'Do we have a viable and worthwhile project?' by creating the Project Brief and selecting the Project Manager, not by producing detailed plans or the PID.

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To produce the Project Initiation Documentation (PID)

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To authorize the initiation of the project

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To produce the Benefits Management Approach

Question 10

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's foundations are fully developed and documented, culminating in the Project Initiation Documentation (PID). The PID is the key output because it consolidates all essential information—including the Business Case, Project Plan, and other elements—into a single, controlled document that defines the project's scope, objectives, and governance. The Project Brief is an input to this process, not a component of the PID.

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Business Case

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Project Plan

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Project Brief

Question 11

Which TWO of the following are types of issue in PRINCE2's Change practice?

Accepted Answer

Off-specification. In PRINCE2's Change practice, issues are categorized into two specific types: Request for Change (RFC) and Off-specification. Option B (Off-specification) is correct because it represents a situation where a product or project is not meeting its agreed specification, which is a formal issue type that must be managed through the change control process. Option E (Request for Change) is correct because it is the other formal issue type, used when someone wants to change a baseline (such as a product's specification, a plan, or a stage boundary) after it has been approved. The other options do not belong: Risk (A) is managed in the Risk practice, not as an issue type; Quality defect (C) is a specific kind of problem that would typically be raised as an Off-specification or RFC, but it is not a distinct issue type in PRINCE2; and Exception (D) is a management-level deviation from tolerance handled in the Progress practice, not a Change practice issue type.

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Risk

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Quality defect

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Exception

Question 12

In PRINCE2, what is the role of the Change Authority?

Accepted Answer

To make decisions on change requests within delegated authority. The Change Authority is a role defined in PRINCE2's Change Control approach, responsible for reviewing and making decisions on change requests within limits of delegated authority set by the Project Board. This ensures that minor changes can be approved quickly without escalating every request to the Project Board, balancing control with efficiency.

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To manage the configuration of project products

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To authorize Work Packages on behalf of the Project Manager

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To approve all changes to the project scope

Question 13

Which TWO activities are part of the Closing a Project process?

Accepted Answer

Evaluate the project and document lessons learned.. Evaluating the project and documenting lessons learned is a key activity in the Closing a Project process, as it captures knowledge for future projects. Option D is correct because preparing the End Project Report is also a mandatory activity in this process, providing a final assessment of project performance against the business case and plans.

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Create the project plan.

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Plan the next stage.

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Approve work packages.

Question 14

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Provide overall direction and control. The Project Board is responsible for overall direction and control of the project, including authorizing deviations from tolerances and approving Stage Plans. These duties ensure the project remains aligned with business objectives and governance requirements.

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Manage day-to-day activities

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Produce Checkpoint Reports

Question 15

Which THREE activities are part of the Initiating a Project process?

Accepted Answer

Prepare the Project Plan. Preparing the Project Plan is a key activity in the Initiating a Project process, where the detailed plan for the project is developed based on the Project Brief and the chosen strategy. This plan covers time, cost, quality, and scope, and is a core component of the Project Initiation Documentation (PID).

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Authorize the initiation stage

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Appoint the project board and project manager