PRINCE2F Practice Test 39 — 15 Questions

Question 1

In the risk management procedure, which step includes evaluating the probability and impact of risks?

Accepted Answer

Assess. The Assess step in the PRINCE2 risk management procedure is where the probability and impact of each identified risk are evaluated. This step uses techniques such as probability-impact grids to quantify the risk exposure, enabling prioritization based on the risk's overall severity.

Answer

Implement

Answer

Identify

Answer

Plan

Question 2

What is the purpose of the Plans practice?

Accepted Answer

To facilitate communication and control by defining the means of delivering the products. The Plans practice defines the means of delivering the products by establishing a structured approach to planning, including the creation of project and stage plans. This facilitates communication and control by providing a clear roadmap for stakeholders and enabling progress tracking against baselines. It is not about defining quality criteria, managing changes, or assigning roles, which are covered by other PRINCE2 practices.

Answer

To define the project's quality criteria

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To manage changes to project baselines

Answer

To define the roles and responsibilities of the project team

Question 3

In the Starting Up a Project process, the project manager is appointed. Who appoints the project manager?

Accepted Answer

The executive. In PRINCE2's Starting Up a Project (SU) process, the very first activity is 'Appoint the Executive and the Project Manager.' The Executive is the single individual ultimately accountable for the project's business case and is appointed by corporate/programme management; the Executive then appoints the Project Manager. This preserves the principle that accountability for business justification sits above day-to-day delivery.

Answer

The project board

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The senior user

Answer

The senior supplier

Question 4

Which process is responsible for authorizing the initiation of a project?

Accepted Answer

Directing a Project. The Directing a Project process is responsible for authorizing the initiation of a project because it sits at the management level, where the Project Board reviews the Project Brief and decides whether to proceed. The process includes the key activity 'Authorize Initiation,' which formally gives the Project Manager permission to start the Initiating a Project process and allocate resources.

Answer

Initiating a Project

Answer

Starting Up a Project

Answer

Controlling a Stage

Question 5

Which PRINCE2 role is optional and provides administrative support to the project?

Accepted Answer

Project Support. In PRINCE2, Project Support is an optional role that provides administrative services to the project, such as maintaining files, collecting progress data, and managing project documentation. The role is not mandatory because the project manager can perform these tasks or they can be delegated to a separate support function. This distinguishes it from the other roles, which have specific governance or delivery responsibilities.

Answer

Change Authority

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Project Assurance

Answer

Team Manager

Question 6

Which role is responsible for the day-to-day management of a Work Package?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for the day-to-day management of a Work Package. This includes coordinating the team's work, monitoring progress against the Work Package plan, and reporting back to the Project Manager. The Team Manager acts as the direct interface between the project management team and the team members executing the work.

Answer

Project Manager

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Senior Supplier

Answer

Project Support

Question 7

Which document is used by the Project Manager to capture lessons learned during a stage?

Accepted Answer

Lessons Log. The Lessons Log is used to capture lessons throughout the project, including during a stage.

Answer

Checkpoint Report

Answer

End Stage Report

Answer

Lessons Report

Question 8

What does the 'management by exception' principle in PRINCE2 mean?

Accepted Answer

The Project Board sets tolerances and only reviews the project if tolerances are forecast to be exceeded. Management by exception in PRINCE2 delegates day-to-day decision-making to the Project Manager within agreed tolerances set by the Project Board. The Board only intervenes when the Project Manager forecasts that a tolerance (time, cost, scope, quality, risk, benefit) will be exceeded, at which point an Exception Report is escalated. This keeps senior stakeholders focused on strategic oversight rather than routine operational detail.

Answer

The Project Manager must report all decisions to the Project Board immediately

Answer

The Project Board makes all decisions for the project

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The Project Manager can ignore plans and work independently

Question 9

A project is being executed in a stage. The Team Manager reports that a Work Package is likely to exceed its tolerances. What should the Project Manager do first?

Accepted Answer

Assess the situation and consider corrective actions within the stage tolerance. According to PRINCE2, when a Team Manager reports that a Work Package is likely to exceed its tolerances, the Project Manager must first assess the situation and consider corrective actions within the stage tolerance. This is because the Project Manager has delegated authority to manage the stage within the agreed stage tolerances, and only if the forecast exceeds those tolerances should an Exception Report be raised to the Project Board. The correct first step is always to evaluate whether the issue can be resolved within the existing tolerance limits before escalating.

Answer

Immediately raise an Exception Report to the Project Board

Answer

Inform the Project Board at the next Highlight Report

Answer

Request the Team Manager to continue and monitor the situation

Question 10

Which plan is produced during the Initiating a Project process and covers the entire project at a high level?

Accepted Answer

Project Plan. The Project Plan is created during the Initiating a Project (IP) process and provides a high-level view of the entire project, including the project's scope, cost, timeline, and major deliverables. It is derived from the Project Brief and serves as the baseline against which the project's progress is measured. Because it covers the whole project at a high level, it is the correct answer.

Answer

Exception Plan

Answer

Stage Plan

Answer

Team Plan

Question 11

In PRINCE2, which role provides independent assurance to the Project Board that the project is being conducted correctly?

Accepted Answer

Project Assurance. Project Assurance is independent from the Project Manager and reports to the Project Board.

Answer

Project Manager

Answer

Project Support

Answer

Team Manager

Question 12

Drag and drop the steps to apply the PRINCE2 quality review technique into the correct order.

Accepted Answer

Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions. The PRINCE2 quality review technique follows a logical sequence: plan the review (define scope, roles, and schedule), distribute the product and invitations to reviewers, allow reviewers to prepare by individually examining the product, conduct the review meeting to discuss findings and agree actions, and finally follow up to ensure actions are completed. This order ensures efficiency and effectiveness of the review process.

Answer

Step 1: Plan the quality review, Step 2: Prepare for the review, Step 3: Distribute the product and review invitations, Step 4: Conduct the review meeting, Step 5: Follow up on actions

Answer

Step 1: Distribute the product and review invitations, Step 2: Plan the quality review, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions

Answer

Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Conduct the review meeting, Step 4: Prepare for the review, Step 5: Follow up on actions

Question 13

Who is responsible for producing the Checkpoint Report?

Accepted Answer

Team Manager. The Team Manager produces the Checkpoint Report for the Project Manager to report progress of a Work Package.

Answer

Project Support

Answer

Project Manager

Answer

Senior User

Question 14

Which TWO of the following are responsibilities of the Senior Responsible Owner (SRO/Executive) on the Project Board?

Accepted Answer

Accountable for the Business Case. The Senior Responsible Owner (SRO/Executive) is accountable for the Business Case, ensuring the project remains viable and aligned with organizational objectives. This includes approving the Business Case at initiation and any subsequent changes, as well as securing the necessary funding. The SRO also chairs the Project Board, providing overall leadership and direction, and is ultimately responsible for the project's success.

Answer

Day-to-day management of the project

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Preparing the Highlight Report

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Defining the technical specifications of products

Question 15

A project is in an early stage and the Project Manager discovers a new risk that could cause a delay. The risk is within the stage tolerance. What should the Project Manager do?

Accepted Answer

Update the risk register and manage the risk within the stage. In PRINCE2, the Project Manager is authorized to manage risks and issues within the stage tolerance defined in the Stage Plan. If the risk is within tolerance, the Project Manager should update the Risk Register, take appropriate management action, and continue managing the stage without escalating to the Project Board.

Answer

Stop the project and seek guidance

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Immediately raise an Exception Report to the Project Board

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Revise the project plan and inform the board