PRINCE2F Practice Test 39 — 15 Questions

Question 1

Which process is responsible for creating the Project Brief?

Accepted Answer

Starting Up a Project. The Project Brief is created during the Starting Up a Project process. This process is triggered before the project is formally initiated and produces the Project Brief as a key output, which includes the project mandate, outline business case, and project approach. It provides the foundation for the Initiating a Project process.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Initiating a Project

Question 2

In PRINCE2, what is the primary purpose of the Product Breakdown Structure (PBS)?

Accepted Answer

To identify all products that must be produced by the project. The PBS is used to identify all the products that need to be created, providing a hierarchical decomposition of the project's outputs. Option A is wrong because the Product Flow Diagram shows the sequence. Option C is wrong because the PBS does not show dependencies; that is the Product Flow Diagram. Option D is wrong because quality criteria are documented in Product Descriptions.

Answer

To show the dependencies between products

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To define the quality criteria for each product

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To show the order in which products will be created

Question 3

Which level of plan in PRINCE2 is produced during the Initiating a Project process?

Accepted Answer

Project Plan. Project Plan. During the Initiating a Project process, the Project Plan is created to define how and when the project's objectives will be achieved. Stage Plans are created during Managing a Stage Boundary, Team Plans are created by the Team Manager, and Exception Plans are created when tolerances are forecast to be exceeded.

Answer

Exception Plan

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Team Plan

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Stage Plan

Question 4

In which process does the Project Manager prepare an Exception Plan?

Accepted Answer

Managing a Stage Boundary. The Exception Plan is prepared by the Project Manager in the Managing a Stage Boundary process when a stage is forecast to exceed its tolerances. This process allows the Project Manager to present options to the Project Board, including an Exception Plan to replace the current stage plan, ensuring continued control within agreed tolerances.

Answer

Initiating a Project

Answer

Directing a Project

Answer

Controlling a Stage

Question 5

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await direction. In PRINCE2, when a project manager forecasts that stage cost tolerance will be exceeded, they must escalate the issue to the Project Board by raising an Exception Report. This is because the Project Manager operates within delegated tolerances; exceeding them requires board-level decision-making to assess the impact on the Business Case and authorize corrective action. The Exception Report triggers an Exception Plan, ensuring governance is maintained.

Answer

Close the project immediately as the Business Case is no longer viable

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Continue with the current plan and report the overrun in the next Highlight Report

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Request more budget from the Project Board

Question 6

The project manager is preparing the next Stage Plan during the Managing a Stage Boundary process. Which document should be used as the basis for updating the Business Case?

Accepted Answer

The End Stage Report. The End Stage Report provides the current stage's performance, which feeds into the Business Case update. The Benefits Management Approach and other documents are also considered, but the End Stage Report is key for performance data.

Answer

The Project Brief

Answer

The project's risk register

Answer

The Quality Management Approach

Question 7

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose' — the product should satisfy the user's needs.

Answer

Customer satisfaction

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Conformance to requirements

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Zero defects

Question 8

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from a Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to compile the next Highlight Report to the Project Board. In PRINCE2, during the Controlling a Stage process, the Project Manager receives Checkpoint Reports from Team Managers. The Project Manager uses the information from these reports to compile the Highlight Report for the Project Board. Therefore, the correct action is to use it to compile the next Highlight Report.

Answer

Return it to the Team Manager for correction

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Forward it directly to the Project Board as a Highlight Report

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Ignore it as it is not a formal report

Question 9

What is the role of the Change Authority in PRINCE2?

Accepted Answer

To approve requests for change within an agreed delegated limit. The Change Authority in PRINCE2 is a role that is delegated by the Project Board to approve requests for change within a specific, agreed-upon limit (e.g., cost or time). This allows for efficient decision-making without requiring the full Project Board to convene for every minor change, while still maintaining control over the project's scope and budget.

Answer

To maintain the issue register

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To identify all changes in the project

Answer

To implement approved changes

Question 10

What is the purpose of the Product Breakdown Structure (PBS) in product-based planning?

Accepted Answer

To provide a hierarchical structure of all products that the project will deliver. The Product Breakdown Structure (PBS) in PRINCE2's product-based planning technique is a hierarchical diagram that decomposes the final project output into all the component products (both management and specialist) that must be created. It ensures that the project scope is fully defined before any activity planning begins, directly supporting the 'focus on products' principle. Option A correctly identifies this purpose.

Answer

To identify the activities needed to create the products

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To define the quality criteria for each product

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To show the sequence of product creation

Question 11

A project is in the Managing Product Delivery process. The Team Manager discovers a problem that will delay the completion of a Work Package beyond its agreed tolerance. What should the Team Manager do?

Accepted Answer

Inform the Project Manager and request guidance. The Team Manager must escalate the issue to the Project Manager promptly, as they cannot exceed Work Package tolerances without authorization. The Project Manager will then handle the escalation.

Answer

Update the Work Package tolerance and proceed

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Raise an Exception Report to the Project Board

Answer

Continue with the work and report the delay in the next Checkpoint Report

Question 12

Which of the following is an output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The PID is the key output of Initiating a Project. The Project Brief is produced in Starting Up a Project. Highlight Reports come from Controlling a Stage. Checkpoint Reports come from Managing Product Delivery.

Answer

Checkpoint Report

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Project Brief

Answer

Highlight Report

Question 13

In PRINCE2, which two roles must be separate from each other in the project management team?

Accepted Answer

Project Manager and Project Assurance. PRINCE2 mandates that the Project Manager and Project Assurance roles must be separate to ensure objective oversight of the project. Project Assurance is responsible for monitoring compliance with PRINCE2 and the project's justification, and if the same person held both roles, they would be checking their own work, creating a conflict of interest. This separation is a key governance control in the PRINCE2 management structure.

Answer

Project Support and Project Manager

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Executive and Senior User

Answer

Project Manager and Team Manager

Question 14

A project to develop a new software application has completed its first stage. The Project Manager is preparing the End Stage Report. What is the primary purpose of this report?

Accepted Answer

To request authorization for the next stage and give a summary of the current stage's performance. The End Stage Report in PRINCE2 serves a dual purpose: it summarizes the current stage's performance against the plan and requests authorization to proceed to the next stage. This aligns with the PRINCE2 principle of managing by stages, where each stage ends with a formal review and decision point. The report provides the Project Board with the necessary information to approve continued investment.

Answer

To document lessons learned for future projects

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To highlight any deviations from the project plan

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To update the Business Case based on actual costs

Question 15

Which role is responsible for defining the project's acceptance criteria?

Accepted Answer

The Senior User. The Senior User defines the acceptance criteria on behalf of the users.

Answer

The Project Manager

Answer

The Senior Supplier

Answer

The Executive