PRINCE2F Practice Test 38 — 15 Questions

Question 1

Which process ensures that the project's products are formally handed over and the project is closed in a controlled way?

Accepted Answer

Closing a Project. The Closing a Project process is specifically designed to ensure that all project products are formally accepted, the project is evaluated, and resources are released in a controlled manner. It triggers the final stage of the project lifecycle, confirming that the project's objectives have been met and that the project can be closed in an orderly fashion.

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Managing Product Delivery

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Directing a Project

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Managing a Stage Boundary

Question 2

In PRINCE2, why is the Project Assurance role separated from the Project Manager?

Accepted Answer

To ensure that the Project Board has independent and objective advice.. Project Assurance provides independent oversight to ensure that the project is managed correctly. If the Project Manager also performed assurance, it would compromise objectivity and independence.

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To reduce the workload of the Project Manager.

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To align with the PRINCE2 principle of continued business justification.

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To allow the Project Manager to focus on delivery while Assurance handles quality.

Question 3

Who produces Checkpoint Reports?

Accepted Answer

Team Manager. In PRINCE2, the Checkpoint Report is produced by the Team Manager and sent to the Project Manager at the frequency defined in the Work Package. The Team Manager is responsible for managing the work package and reporting progress, issues, and next steps via the Checkpoint Report. This is a fundamental role-responsibility mapping in the PRINCE2 method.

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Project Manager

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Project Support

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Senior User

Question 4

Who is responsible for identifying and managing risks at the work package level?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for managing risks at the work package level. This includes identifying, assessing, and controlling risks that could affect the delivery of the work package, as defined in the Work Package and the Team Plan. The Team Manager reports risk status to the Project Manager via Checkpoint Reports.

Answer

Project Support

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Senior User

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Project Manager

Question 5

A project is using PRINCE2. The Senior User identifies a new requirement that was not in the original scope. What should the Project Manager do first?

Accepted Answer

Log it as an issue and assess the impact on the project. In PRINCE2, any new requirement or change that was not in the original scope is treated as an issue (specifically a change issue) and must be captured in the Issue Register and assessed for impact before any decision is made. The Project Manager's first action is to log the issue and evaluate its effect on the project's business case, plans, risks, and scope. Only after impact assessment should the Change Authority decide whether to approve, reject, or defer the change.

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Immediately update the Project Plan to include the new requirement

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Ask the Senior User to raise a change request with the Change Authority

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Reject the requirement because it is out of scope

Question 6

During a stage, a Team Manager identifies a quality problem with a product. The product fails its quality inspection. What should the Team Manager do?

Accepted Answer

Raise an Issue Report to the Project Manager. The Team Manager should raise an Issue Report to the Project Manager (D). In PRINCE2, when a product fails quality inspection, it is considered an issue. The Team Manager is responsible for raising issues to the Project Manager, who will then decide on the appropriate action, such as requesting a change or exception.

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Proceed with delivery and inform the Project Manager in the next Checkpoint Report

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Reject the Work Package and stop all work

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Raise an Exception Report directly to the Project Board

Question 7

Which register is used to record issues that may affect the project's baselines?

Accepted Answer

Issue Register. The Issue Register is the PRINCE2 management product used to capture and manage issues that may affect the project's baselines, such as scope, schedule, or cost. Baselines are formally approved versions of management products, and any proposed change, off-specification, or problem/concern that could impact them must be logged in the Issue Register for assessment and decision-making.

Answer

Quality Register

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Risk Register

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Lessons Log

Question 8

Which TWO of the following are correct statements about tolerance in PRINCE2?

Accepted Answer

The Project Board sets stage tolerances for the Project Manager. In PRINCE2, the Project Board sets stage tolerances for the Project Manager as part of the 'Manage by Stages' principle. This allows the Project Manager to manage the stage within defined tolerances without needing to escalate every minor deviation, ensuring delegated authority is clear and controlled.

Answer

Tolerances apply only to time and cost

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The Project Manager can never change tolerances without Board approval

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Tolerances are set only at project level

Question 9

During the Managing Product Delivery process, the Team Manager identifies a problem that could affect the quality of a product. What should the Team Manager do?

Accepted Answer

Inform the Project Manager via the Checkpoint Report or an issue. In PRINCE2's Managing Product Delivery process, the Team Manager works under the authority of the Project Manager and must escalate any issue that could affect product quality. The correct action is to inform the Project Manager via the Checkpoint Report (for routine progress) or by raising an issue if the problem is significant. The Team Manager does not have authority to change the product, the contract, or the project plan without Project Manager approval.

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Modify the product to resolve the problem and update the product description

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Record the problem in the Quality Register and continue working

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Raise an Exception Report to the Project Board

Question 10

A project is in the Managing Product Delivery process. The Team Manager discovers a problem that will delay the completion of a Work Package beyond its agreed tolerance. What should the Team Manager do?

Accepted Answer

Inform the Project Manager and request guidance. In Managing Product Delivery, the Team Manager is responsible for delivering the Work Package within the agreed tolerances. If a problem will cause the Work Package to exceed its tolerance, the Team Manager must inform the Project Manager and request guidance, as the Project Manager is responsible for managing the stage and deciding on corrective actions.

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Update the Work Package tolerance and proceed

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Raise an Exception Report to the Project Board

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Continue with the work and report the delay in the next Checkpoint Report

Question 11

During a quality review, a reviewer identifies a major defect that would make the product unfit for purpose. What should happen?

Accepted Answer

The product is not approved; the author must correct the defect and resubmit for review. In PRINCE2, a quality review follows defined quality criteria, and if a major defect is found that makes the product unfit for purpose, the product must fail the review. The reviewer cannot approve it; the product is not approved, and the author must correct the defect and resubmit for a new review. This preserves the integrity of the quality management approach and ensures products meet their quality criteria before acceptance.

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The defect is recorded in the Quality Register and the product is approved with a concession

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The review chair revises the quality criteria to accept the defect

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The project is closed because the product cannot meet requirements

Question 12

A project manager is assigned to a new project. The project's business case has been approved, and the project board has authorized the initiation stage. According to PRINCE2, what is the first step the project manager should take?

Accepted Answer

Create the Project Plan. In PRINCE2, once the business case is approved and the initiation stage is authorized, the project manager's first step is to create the Project Plan. This is because the Project Plan provides the detailed schedule, costs, and resource allocations needed to manage the initiation stage effectively, and it is a mandatory management product for the Initiating a Project process. Without the Project Plan, the project manager cannot proceed with other activities like updating the Risk Register or reviewing the Business Case in a structured way.

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Update the Risk Register

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Appoint the project board

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Review the Business Case

Question 13

Which risk response is appropriate for an opportunity with high probability and high impact?

Accepted Answer

Exploit. For an opportunity with high probability and high impact, the appropriate response is to 'Exploit' it, which means taking actions to ensure the opportunity definitely happens and maximizing its benefits. Exploit is used when the organization wants to seize the opportunity with certainty, often by assigning a senior owner and allocating resources. This response is chosen when the opportunity is both likely and highly beneficial.

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Enhance

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Share

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Reject

Question 14

In which process is the Project Manager appointed?

Accepted Answer

Starting Up a Project. The Project Manager is appointed during the Starting Up a Project process. This process is the first in PRINCE2 and is triggered by the mandate. One of its activities is 'Appoint the Executive and the Project Manager', ensuring that key roles are filled before the project proceeds to the Initiating a Project process.

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Directing a Project

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Initiating a Project

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Controlling a Stage