PRINCE2F Practice Test 36 — 15 Questions

Question 1

What is the purpose of the Highlight Report?

Accepted Answer

To report progress from Project Manager to Project Board. The Highlight Report is a PRINCE2 management product used by the Project Manager to provide the Project Board with a summary of progress, achievements, and planned activities for the next reporting period. Its purpose is to keep the Project Board informed so they can make decisions and exercise control, not to escalate issues or report at the team level.

Answer

To close the project

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To report progress from Team Manager to Project Manager

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To escalate exceptions from Project Manager to Project Board

Question 2

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive output of the Initiating a Project process, as it consolidates all key planning information—including the Business Case, Project Plan, and Stage Plan—into a single baseline that governs project execution. PRINCE2 mandates the PID as the formal document that captures the 'what, why, who, when, and how' of the project, making it the central artifact produced during initiation.

Answer

The Stage Plan

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The Business Case

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The Project Plan

Question 3

Which role is responsible for providing timely feedback on team progress to the Project Manager?

Accepted Answer

Team Manager. The Team Manager is responsible for the day-to-day management of the team and must provide timely feedback on team progress to the Project Manager, as defined in the PRINCE2 'Manage Product Delivery' process. This feedback is typically provided via Checkpoint Reports, which the Team Manager produces at intervals agreed with the Project Manager.

Answer

Senior User

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Project Assurance

Answer

Project Support

Question 4

During the Managing a Stage Boundary process, the Project Manager produces an Exception Plan. What triggers the creation of an Exception Plan?

Accepted Answer

The Project Board approves an Exception Report. An Exception Plan is created when the Project Board approves an Exception Report, i.e., when a tolerance is forecast to be exceeded.

Answer

The project is closed prematurely

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The end of a stage is reached

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The Project Manager identifies a new risk

Question 5

A Project Manager is planning the next stage. The current stage is on track and within tolerance. Which process is being performed?

Accepted Answer

Managing a Stage Boundary. The Managing a Stage Boundary process is performed at the end of each stage (except the final stage) to plan the next stage, update the business case, and assess project viability. Since the current stage is on track and within tolerance, the Project Manager is executing this process to prepare for the next stage by producing a Stage Plan and an Exception Report if needed.

Answer

Directing a Project

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Controlling a Stage

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Initiating a Project

Question 6

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When tolerance is forecast to be exceeded, the Project Manager must raise an Exception Report to the Project Board.

Answer

Continue and report in the next Highlight Report

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Close the project

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Increase the cost tolerance and continue

Question 7

A project is forecast to exceed its cost tolerance at the project level. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When project-level tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report.

Answer

Update the Business Case to reflect the new costs

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Continue as planned and inform the Project Board in the next Highlight Report

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Use the risk budget to cover the extra cost

Question 8

What is the purpose of the Directing a Project process?

Accepted Answer

To authorize the initiation, stage plans, and closure of the project. The Directing a Project process is designed for the Project Board to make key decisions and exercise overall control. Its primary purpose is to authorize the initiation of the project, approve stage plans, and authorize project closure, ensuring the project remains viable and aligned with business objectives.

Answer

To deliver products according to Work Packages

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To produce the Project Initiation Documentation

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To manage the day-to-day activities of a stage

Question 9

Which role provides independent assurance to the Project Board that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is independent of the Project Manager and reports to the Project Board.

Answer

Project Manager

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Project Support

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Team Manager

Question 10

A Work Package has been completed and the Team Manager has delivered the products. The Project Manager notices a minor defect that does not affect the overall product quality. What should the Project Manager do?

Accepted Answer

Reject the product and ask the Team Manager to correct the defect. In Managing Product Delivery, the Team Manager must deliver products that meet their quality criteria. If a product is delivered with a defect, even minor, it may be considered an off-specification. However, the most appropriate action first is to ask the Team Manager to fix it, as the defect should have been identified during quality inspection. If the defect is accepted, it becomes an off-specification and a concession may be needed.

Answer

Issue a Request for Change to modify the product description

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Accept the product and note the defect in the Lessons Log

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Raise an Exception Report to the Project Board

Question 11

Which TWO statements about tolerances in PRINCE2 are correct?

Accepted Answer

Tolerances are defined for each management stage. Tolerances are defined for each stage by the Project Board, and the Project Manager may only deviate within that tolerance without escalation. They are set for time, cost, scope, quality, risk, and benefits.

Answer

Tolerances are only for cost and time

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Tolerances apply at project level only

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Tolerances are set by the Project Manager

Question 12

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and review the Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and reassess the continued viability of the project by reviewing the Business Case. This process occurs at the end of each management stage (except the final one) and ensures that the project remains aligned with its business justification before committing further resources.

Answer

To close the project

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To manage the day-to-day activities of a stage

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To initiate the project

Question 13

In PRINCE2, what is the purpose of the 'Managing a Stage Boundary' process?

Accepted Answer

To enable the Project Board to review the current stage and approve the next stage plan. The 'Managing a Stage Boundary' process in PRINCE2 is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and confirm continued business justification. This process ensures that the project remains viable and that the Project Board can make informed go/no-go decisions before committing resources to the next stage.

Answer

To manage the delivery of work packages and monitor progress

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To define the project scope and create the Project Plan

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To produce an Exception Plan when a stage is forecast to exceed tolerances

Question 14

Drag and drop the steps to close a project in PRINCE2 into the correct order.

Accepted Answer

Prepare closure, Hand over products, Evaluate the project, Recommend project closure, Close the project. Closing a Project involves preparing closure, handing over products, evaluating, recommending closure, and then formally closing.

Answer

Evaluate the project, Prepare closure, Hand over products, Recommend project closure, Close the project

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Hand over products, Prepare closure, Evaluate the project, Close the project, Recommend project closure

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Prepare closure, Evaluate the project, Hand over products, Close the project, Recommend project closure

Question 15

In PRINCE2, who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for managing the delivery of one or more Work Packages as assigned by the Project Manager.

Answer

Senior Supplier

Answer

Project Manager

Answer

Project Assurance