PRINCE2F Practice Test 35 — 15 Questions

Question 1

Which role is responsible for approving the Project Initiation Documentation?

Accepted Answer

Project Board. The Project Board is responsible for approving the Project Initiation Documentation (PID) because it represents the collective authority of the business, user, and supplier interests. The PID formally authorizes the initiation of the project and commits resources, so only the Project Board has the necessary authority to approve it.

Answer

Senior User

Answer

Project Manager

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Senior Supplier

Question 2

Who is responsible for appointing the Project Manager?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for appointing the Project Manager. This is because the Project Board represents the business, user, and supplier interests and has the authority to delegate day-to-day management to the Project Manager. The Project Board's responsibility includes ensuring the right person is appointed to manage the project on their behalf.

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The Senior User

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The Senior Supplier

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The Change Authority

Question 3

Which THREE of the following are true regarding Project Assurance?

Accepted Answer

It includes business, user, and supplier perspectives. Project Assurance is a PRINCE2 role that provides independent oversight of the project's ongoing viability, compliance, and quality from three distinct perspectives: business, user, and supplier. Option A is correct because the PRINCE2 framework explicitly requires Project Assurance to cover all three stakeholder viewpoints to ensure balanced governance and that the project remains aligned with business objectives, user needs, and supplier capabilities.

Answer

It is performed exclusively by the Executive

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It is optional in PRINCE2

Question 4

Who is responsible for producing the Highlight Report?

Accepted Answer

The Project Manager. The Project Manager is responsible for producing the Highlight Report in PRINCE2. This report provides the Project Board with a summary of progress against the stage plan, including achievements, next steps, and any issues or risks. It is a key management product defined in the PRINCE2 manual, and its production is a specific responsibility of the Project Manager, not delegated to the Team Manager or others.

Answer

The Team Manager

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The Senior User

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The Project Board

Question 5

The Project Board has authorized the project and the first stage. Which process is used by the Project Manager to manage the work of the first stage?

Accepted Answer

Controlling a Stage. After the Project Board authorizes the project and the first stage, the Project Manager uses the Controlling a Stage process to assign work, monitor progress, handle issues, and report to the Board throughout the stage. This process governs the day-to-day management of the stage and ensures it stays within tolerance.

Answer

Initiating a Project

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Managing a Stage Boundary

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Managing Product Delivery

Question 6

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To review the progress of the current stage and request authorization to start the next stage. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and authorize the project to continue. It ensures that the project remains viable by assessing progress against the business case and updating the project plan accordingly.

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To plan the entire project before initiation

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To control day-to-day work during a stage

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To close the project and evaluate its performance

Question 7

The project manager notices that a team member has not completed a critical product according to the quality criteria. What should the project manager do first?

Accepted Answer

Instruct the team manager to correct the product within the work package tolerance. The correct first action is to instruct the team manager to correct the product within the work package tolerance. In PRINCE2, the project manager manages by exception; if a team member fails to meet quality criteria, the project manager should first escalate to the team manager (who manages the work package) to resolve the issue within the agreed tolerances. This aligns with the 'Managing Product Delivery' process, where the team manager is responsible for delivering products to specification.

Answer

Update the Project Plan to reflect the delay

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Close the project as the quality criteria are not met

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Raise an Exception Report to the Project Board

Question 8

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 assigns day-to-day management of the Business Case to the Project Manager, who must ensure it remains viable and aligned with the project's progress. The Project Manager updates the Business Case with actual costs, benefits, and risks, and presents it to the Project Board for approval at key decision points. This is defined in PRINCE2's Business Case management approach, where the Project Manager acts as the custodian of the document.

Answer

Senior User

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Project Board

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Senior Supplier

Question 9

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process produces the Project Initiation Documentation (PID), which is the definitive document that defines the project's scope, objectives, and approach. It also produces the Stage Plan for the next stage, which details the work, resources, and controls for the first management stage. These are mandatory outputs that enable the Project Board to authorize the project to proceed.

Answer

End Project Report

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Lessons Report

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Project Brief

Question 10

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to an approved baseline, whereas an Off-specification occurs when a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify an approved baseline (e.g., a product description or project plan), while an Off-specification (Off-spec) is an issue that arises when a product does not meet its agreed specification or quality criteria. The RFC seeks to change the baseline, whereas the Off-spec identifies a deviation from the existing baseline. This distinction is fundamental to PRINCE2's issue management and change control processes.

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A Request for Change is submitted by the Project Board, whereas an Off-specification is submitted by the Project Manager

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A Request for Change is a type of risk, whereas an Off-specification is a type of issue

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A Request for Change requires a change budget, whereas an Off-specification does not

Question 11

Which process ensures that the project's products are delivered according to the agreed quality criteria?

Accepted Answer

Managing Product Delivery. Managing Product Delivery is the PRINCE2 process that focuses on the work required to create the project's products and ensures they are delivered according to the agreed quality criteria. It is the process where the team manager accepts work packages, executes the work, and delivers completed products that meet the defined quality standards.

Answer

Initiating a Project

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Controlling a Stage

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Directing a Project

Question 12

What is the purpose of the Quality Register?

Accepted Answer

To record all quality management activities and their results. The Quality Register is a PRINCE2 management product used to record all planned quality management activities (such as reviews, inspections, and tests) and their results, including whether each activity was successfully completed or failed. This provides a central log for tracking quality control and assurance throughout the project, ensuring that quality criteria are met and that any non-conformances are documented.

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To record all issues raised during the project

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To record risks to quality

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To record lessons learned about quality

Question 13

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction. PRINCE2 mandates that when a project manager forecasts a deviation beyond the stage tolerance, they must escalate the issue to the Project Board via an Exception Report. The Project Board then decides whether to approve an exception plan, adjust tolerance, or close the project. This ensures governance and control over the project's budget and scope.

Answer

Continue with the current Stage Plan and report the overrun in the next Highlight Report

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Increase the project budget and continue with the current Stage Plan

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Close the project as the Business Case is no longer viable

Question 14

Who chairs the Project Board in PRINCE2?

Accepted Answer

Senior Responsible Owner (Executive). In PRINCE2, the Project Board is chaired by the Executive (also known as the Senior Responsible Owner in many organizations). The Executive is ultimately accountable for the project's success, provides business justification, and ensures the project remains viable. The chairperson role is explicitly assigned to the Executive in the PRINCE2 management structure, not to the Senior Supplier, Senior User, or Project Manager.

Answer

Senior Supplier

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Senior User

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Project Manager

Question 15

A project is forecast to exceed its cost tolerance at the project level. What should the Project Manager do first?

Accepted Answer

Raise an Exception Report to the Project Board. When a project is forecast to exceed its cost tolerance at the project level, the Project Manager must first escalate the deviation to the Project Board by raising an Exception Report. This is because the Project Board holds the authority to approve changes to tolerances or authorize corrective actions, and the Project Manager cannot unilaterally revise the plan or close the project. The Exception Report provides the Board with the necessary information to make an informed decision on how to proceed.

Answer

Escalate to the Programme Manager

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Revise the Project Plan and continue

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Close the project