PRINCE2F Practice Test 34 — 15 Questions

Question 1

What is the difference between Starting Up a Project (SU) and Initiating a Project (IP)?

Accepted Answer

SU determines if the project is viable; IP establishes detailed management strategies and plans. Starting Up a Project (SU) is the pre-project process that determines whether the project is viable and worth initiating, producing the Project Brief and the initiation stage plan. Initiating a Project (IP) then establishes the detailed management strategies, the Project Initiation Documentation (PID), and the plans needed to control the project, building on the Project Brief.

Answer

SU produces the PID; IP produces the Project Brief

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SU is performed by the Project Board; IP is performed by the Project Manager

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SU is a process within the initiation stage; IP is a separate stage

Question 2

A project is forecast to exceed its cost tolerance. According to PRINCE2, what should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. In PRINCE2, cost tolerance is defined at the stage and project levels within the Business Case and Project Plan. When a forecast indicates the stage or project will exceed its cost tolerance, this constitutes an exception, and the Project Manager must produce an Exception Report and escalate to the Project Board, which decides whether to approve a revised plan, change scope, or stop the project. The Project Manager cannot unilaterally increase budget or continue past tolerance.

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Increase the project budget to absorb the additional cost and continue with the current Stage Plan

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Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

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Close the project immediately as the Business Case is no longer viable

Question 3

Which TWO of the following are roles that are part of the Project Board?

Accepted Answer

Senior User. The Project Board is the PRINCE2 management layer responsible for overall project direction and key decision-making. The Senior User is a mandatory Project Board role representing the interests of those who will use the project's products, ensuring the project delivers the required benefits. The Executive is also a mandatory Project Board role, acting as the project's ultimate decision-maker and owner of the business case.

Answer

Team Manager

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Project Assurance

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Project Support

Question 4

Which process includes the activity 'Review the project's progress against the stage plan'?

Accepted Answer

Controlling a Stage. The 'Controlling a Stage' process includes the activity 'Review the project's progress against the stage plan.' This process is responsible for monitoring and controlling the work of a stage, including progress review, risk management, issue handling, and reporting.

Answer

Directing a Project

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Managing a Stage Boundary

Answer

Managing Product Delivery

Question 5

In the RACI model used in PRINCE2, what is the difference between accountability (A) and responsibility (R)?

Accepted Answer

Accountability means ultimate ownership; responsibility means performing the task. In the RACI model, accountability (A) means ultimate ownership and answerability for the task or decision, while responsibility (R) means actually performing the work. There should be only one accountable person per task, but multiple people can be responsible. This distinction ensures clear ownership and execution.

Answer

They are interchangeable terms

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Accountability means performing the task; responsibility means approving the outcome

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Accountability is delegated to the Project Manager; responsibility is retained by the Project Board

Question 6

Which role is responsible for the Project Plan?

Accepted Answer

Project Manager. The Project Manager is responsible for producing and maintaining the Project Plan, as defined in PRINCE2's management products. This includes defining the project's stages, activities, dependencies, and resource estimates, and ensuring the plan aligns with the Business Case. The Project Manager owns the planning process and is accountable for the plan's accuracy and updates throughout the project.

Answer

Executive

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Project Board

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Senior User

Question 7

Who is responsible for producing a Checkpoint Report?

Accepted Answer

Team Manager. Team Managers produce Checkpoint Reports to inform the Project Manager of progress against work packages.

Answer

Project Manager

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Senior User

Answer

Project Support

Question 8

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC proposes a change; an Off-specification reports a failure to meet the specification. An RFC is a proposal for a modification (change) to the project's products, while an Off-specification is a situation where a product does not meet its specification (a deviation).

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An RFC impacts time; an Off-specification impacts cost

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An RFC is handled by the Project Manager; an Off-specification goes to the Project Board

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An RFC is raised by the Project Board; an Off-specification is raised by the Project Manager

Question 9

Which role is responsible for providing timely feedback on team progress to the Project Manager?

Accepted Answer

Team Manager. The Team Manager is responsible for the day-to-day management of the team and must provide timely feedback on team progress to the Project Manager, as defined in the PRINCE2 'Manage Product Delivery' process. This feedback is typically provided via Checkpoint Reports, which the Team Manager produces at intervals agreed with the Project Manager.

Answer

Senior User

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Project Assurance

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Project Support

Question 10

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from a Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to compile the next Highlight Report to the Project Board. The Checkpoint Report is a formal progress report from the Team Manager to the Project Manager during the Controlling a Stage process. The Project Manager uses the information in Checkpoint Reports, along with other progress data, to compile the Highlight Report that is sent to the Project Board at agreed intervals. This ensures the Project Board receives a consolidated view of stage progress rather than raw team-level reports.

Answer

Return it to the Team Manager for correction

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Forward it directly to the Project Board as a Highlight Report

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Ignore it as it is not a formal report

Question 11

Which THREE of the following are integrated elements of PRINCE2?

Accepted Answer

Principles. PRINCE2 is built on seven principles, seven practices (themes), and seven processes. These three elements are explicitly defined as the integrated components of the framework. Principles provide the guiding obligations, practices define the management themes to be addressed, and processes describe the step-by-step activities to be performed throughout the project lifecycle.

Answer

Techniques

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Roles

Question 12

Which TWO of the following statements about configuration management are correct?

Accepted Answer

Configuration management ensures that the project's products are identified and controlled. Options B and D are correct. Configuration management ensures that the project's products are identified and controlled (B) – this is a key purpose of PRINCE2 configuration management. The Product Status Account is a report on the status of products (D), providing information such as version, status, and location. Option A is incorrect because configuration item records are part of the configuration management system, not the Project Plan. Option C is incorrect because the Quality Register records quality activities, not configuration item details. Option E is incorrect because quality management, not configuration management, is responsible for ensuring product quality.

Answer

Configuration item records are part of the Project Plan

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The Quality Register is used to record configuration item details

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Configuration management is responsible for ensuring the quality of products

Question 13

Which risk response is appropriate for a threat that the project team decides to eliminate by changing the project approach?

Accepted Answer

Avoid. Avoid is the correct risk response when the project team eliminates the threat entirely by changing the project approach — for example, removing a risky technology, changing scope, or taking a different route. In PRINCE2's risk response framework (aligned with ISO 31000), Avoid means the threat no longer exists because the activity or condition that created it has been removed. This is distinct from Reduce (mitigate), which lowers probability or impact but keeps the risk.

Answer

Transfer

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Accept

Answer

Reduce

Question 14

The Project Board is reviewing an Exception Plan submitted by the Project Manager. Which process is the Project Board performing?

Accepted Answer

Directing a Project. The Project Board is the decision-making body that reviews Exception Plans when a stage is forecast to exceed its tolerances. This review is performed as part of the 'Directing a Project' process, which covers board-level decisions such as approving exception plans, mid-stage corrections, and project closure. The board does not execute the plan; it authorizes or rejects it.

Answer

Managing a Stage Boundary

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Closing a Project

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Controlling a Stage

Question 15

Which THREE of the following are activities performed in the Closing a Project process?

Accepted Answer

Produce the End Project Report. CP includes handing over products, producing the End Project Report, and recommending closure. Authorizing closure is done by the Board in DP; authorizing Work Packages is done in CS.

Answer

Authorize project closure

Answer

Authorize Work Packages