PRINCE2F Practice Test 33 — 15 Questions

Question 1

Which THREE of the following are roles that are part of the Project Board?

Accepted Answer

Senior Supplier. The Project Board in PRINCE2 is composed of three core roles representing the business, user, and supplier interests: the Executive (B), the Senior User (D), and the Senior Supplier (A). The Executive (B) is the single accountable owner of the project's business case, ensuring the project delivers value for money and remains aligned with business objectives. The Senior User (D) represents the interests of those who will use the project's products, specifying user requirements and ensuring the solution meets them. The Senior Supplier (A) represents the interests of those designing, developing, and implementing the products, providing supplier resources and committing to deliver. Project Assurance (C) is not a Project Board role but a separate responsibility that can be delegated by the board members to monitor the project on their behalf. The Project Manager (E) manages the project on a day-to-day basis and reports to the Project Board but is not a member of it.

Answer

Project Assurance

Answer

Project Manager

Question 2

Which PRINCE2 principle is applied when a Project Manager escalates a forecast tolerance deviation to the Project Board?

Accepted Answer

Manage by exception. When a Project Manager forecasts that a tolerance (e.g., cost or time) will be exceeded, they escalate to the Project Board. This is the direct application of the 'Manage by exception' principle, which defines tolerances for each management level and requires escalation only when those tolerances are forecast to be breached, allowing normal management within tolerances without board intervention.

Answer

Manage by stages

Answer

Focus on products

Answer

Continued business justification

Question 3

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and authorize the next. The purpose is to provide the Project Board with information to review the current stage and authorize the next stage.

Answer

To close the project

Answer

To manage the day-to-day activities of a stage

Answer

To initiate the project

Question 4

Refer to the exhibit.

PRINCE2 Configuration Item Record
Item ID: CI-103
Product: User Authentication Module
Version: 2.1
Status: Under Development
Baseline: 2.0
Last Review: 2024-01-15
Owner: Project Support Office

Issue: The team reports that the latest version (2.1) has a critical defect. The status is 'Under Development' but the baseline is still 2.0. What process should the project manager follow?

Accepted Answer

Log the defect as an issue and manage it through Controlling a Stage.. The defect in version 2.1 of the User Authentication Module is a new issue that must be formally logged and managed within the current stage. PRINCE2 requires that all issues (including defects) be captured in the Issue Register and handled through the Controlling a Stage process, which includes assessing the impact, deciding on corrective action, and updating the Configuration Item Record (CIR) accordingly. The baseline remains 2.0 because version 2.1 is still under development and has not been baselined, so the defect does not trigger a baseline change request.

Answer

Include the defect in the next Managing a Stage Boundary report.

Answer

Update the configuration item record and close the project.

Answer

Raise an exception report to the project board for a baseline change.

Question 5

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Approving stage plans and updates. Option A is correct because in PRINCE2 the Project Board approves Stage Plans and Exception Plans (stage plan updates) as part of the 'Authorise a Stage or Exception Plan' activity within Directing a Project. Option D is correct because authorising project closure is the 'Authorise Project Closure' activity, where the Project Board confirms the project can be closed after the Closing a Project process. Option E is correct because 'Authorise Initiation' is the first activity of Directing a Project, where the Board approves the Project Brief and the initiation stage. Option B is incorrect because Checkpoint Reports are produced by the Project Manager (or Team Manager) and reviewed by the Board, not created by it. Option C is incorrect because day-to-day management of the project team is the Project Manager's responsibility, not the Project Board's.

Answer

Producing Checkpoint Reports

Answer

Managing the day-to-day activities of the project team

Question 6

Which THREE of the following are components of the Business Case?

Accepted Answer

Major risks. In PRINCE2, the Business Case is the document that justifies the project by capturing the business justification, and it explicitly includes the expected benefits (Option D), which describe the measurable improvements or outcomes the project will deliver, and the dis-benefits (Option E), which are the negative consequences or outcomes stakeholders must accept as a trade-off. It also includes the major risks (Option A), since the Business Case must record the significant uncertainties that could affect the viability of the justification, alongside costs, timescales, and the investment appraisal. Options B and C are not components of the Business Case: the Project Plan is a separate management product within the Plans theme that defines products, activities, and resources, while Lessons learned is a separate PRINCE2 management product (or a lessons log/report) captured throughout the project rather than a constituent part of the Business Case.

Answer

Project Plan

Answer

Lessons learned

Question 7

What is the primary purpose of the Managing Product Delivery process?

Accepted Answer

To provide a controlled framework for the Team Manager to deliver products. Managing Product Delivery focuses on the team delivering products according to the Work Package requirements. It ensures that work is accepted, executed, and delivered to the required quality.

Answer

To control the work of the project team on a day-to-day basis

Answer

To authorize the project to proceed

Answer

To plan the next stage of the project

Question 8

A project is forecast to exceed its cost tolerance at the project level. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. In PRINCE2, cost tolerance at the project level is a defined boundary agreed in the Project Initiation Documentation and delegated by the Project Board to the Project Manager. When a forecast shows the project will exceed that tolerance, the Project Manager has no authority to proceed within the current mandate and must escalate by raising an Exception Report. The Exception Report presents the situation, options, and a recommended corrective action so the Project Board can decide whether to authorize a new plan or stop the project.

Answer

Update the Business Case to reflect the new costs

Answer

Continue as planned and inform the Project Board in the next Highlight Report

Answer

Use the risk budget to cover the extra cost

Question 9

A Project Manager is appointed to a project during the Starting Up a Project process. The project has a complex technical scope. The SRO wants to ensure that the Project Board receives independent assurance on technical decisions. Who should provide this assurance?

Accepted Answer

A person appointed to the Project Assurance role with technical expertise.. Project Assurance is an independent oversight role that reports to the Project Board. The SRO can assign technical assurance to an individual with appropriate skills, separate from the Project Manager.

Answer

The Senior Supplier, as they represent the supplier interests.

Answer

A Team Manager assigned to the project.

Answer

The Project Manager, as they have the technical expertise.

Question 10

Which role is responsible for ensuring that the project is being managed correctly from the business perspective?

Accepted Answer

Project Assurance. Project Assurance provides independent oversight to the Project Board, ensuring the project is managed correctly from business, user, and supplier perspectives. The Executive is accountable but Project Assurance performs the checks.

Answer

Senior User

Answer

Project Support

Answer

Project Manager

Question 11

A project's Senior User requests a change to the product specification after the product baseline has been approved. What should the Project Manager do first?

Accepted Answer

Log the request in the Issue Register as a Request for Change and assess the impact. According to PRINCE2, any change to a baselined product must be managed via a Request for Change (RFC). The Project Manager should first log the request in the Issue Register and then assess its impact on the project's business case, plans, and risks before escalating to the Change Authority.

Answer

Inform the Senior User that changes are not allowed after baseline approval

Answer

Reject the request because the baseline is already approved

Answer

Approve the request as it comes from the Senior User

Question 12

Which role is responsible for ensuring that the project provides value for money and is accountable for the Business Case?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual on the Project Board who is ultimately accountable for the project's success and specifically owns the Business Case, ensuring the project remains justified and delivers value for money. This accountability cannot be delegated, which is why the Executive is the correct answer.

Answer

Senior User

Answer

Senior Supplier

Answer

Project Manager

Question 13

Which THREE of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, the three recognised types of issue are: A. Off-specification — a product or deliverable that will not meet its agreed specification, which must be raised as an issue so the Project Manager can decide how to correct it; B. Problem/Concern — any other issue that is not a Request for Change or an Off-specification, such as a general concern or problem raised by a stakeholder; and C. Request for Change — a proposal to change a baseline (scope, time, cost, quality, etc.) that must be assessed and approved through change control. D. Risk is incorrect because risk is a separate PRINCE2 theme (managing uncertainty of future events), not a type of issue. E. Exception is incorrect because an exception is a situation where tolerances are forecast to be exceeded, handled through the Exception Plan and Exception Report, not classified as an issue type.

Answer

Risk

Answer

Exception

Question 14

Which role ensures that the project's products meet the needs of the users?

Accepted Answer

Senior User. The Senior User represents the users and ensures that the products meet their needs. The PM manages delivery but the Senior User defines requirements.

Answer

Project Assurance

Answer

Senior Supplier

Answer

Project Manager

Question 15

A team is working on a Work Package. The Team Manager needs to report progress to the Project Manager. Which report should be used?

Accepted Answer

Checkpoint Report. In PRINCE2, the Team Manager reports progress on a Work Package to the Project Manager using a Checkpoint Report. Checkpoints are the agreed frequency (e.g., weekly) at which the Team Manager informs the Project Manager of work package progress, typically covering status, issues, and next steps.

Answer

Exception Report

Answer

Highlight Report

Answer

End Stage Report