PRINCE2F Practice Test 31 — 15 Questions

Question 1

Which TWO of the following are responsibilities of the Project Board?

Accepted Answer

Authorize the Project Plan. The Project Board is responsible for overall project governance, including authorizing the Project Plan (which defines the project's scope, cost, and schedule) and authorizing the start of each management stage. These decisions ensure the project remains aligned with business objectives and that stage boundaries are properly controlled.

Answer

Manage day-to-day activities

Answer

Produce Checkpoint Reports

Answer

Update the Daily Log

Question 2

Match each PRINCE2 technique to its description.

Accepted Answer

Product-Based Planning: A technique that identifies and defines the products of a project and their relationships.. The correct matches are: Product-Based Planning (identification of products and their relationships), Quality Review (reviewing product quality and identifying defects), Change Control (managing change requests), and Configuration Management (controlling and tracking product versions). Common confusions arise from mixing the definitions of Quality Review and Change Control.

Answer

Product-Based Planning: A technique that reviews the quality of products and identifies defects.

Answer

Quality Review: A technique that manages requests for changes to baselined products.

Question 3

In PRINCE2, what is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal for a change to a product that has been agreed, while an Off-specification is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a proposal for a change to a product that has already been agreed (baselined), whereas an Off-specification (Off-spec) identifies a product that does not meet its specification, either because it is missing or incorrect. Therefore, option A correctly describes this difference. Option B is incorrect because both RFCs and Off-specs are types of issue. Option C is incorrect because an Off-spec is not a change to the plan; it relates to product deviations. Option D is incorrect because both RFCs and Off-specs require a change budget if they are approved.

Answer

An Off-specification is a type of issue, while a Request for Change is not

Answer

A Request for Change is a change to the scope, while an Off-specification is a change to the plan

Answer

An Off-specification does not require a change budget, while a Request for Change does

Question 4

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. In PRINCE2, when a Project Manager forecasts that stage tolerances will be exceeded, they must escalate the issue to the Project Board via an Exception Report. This triggers an Exception Plan process, allowing the Board to decide whether to approve revised tolerances or take corrective action. The Project Manager cannot proceed without direction, as tolerances are a delegated authority limit.

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 5

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It provides a basis for the Project Board to decide whether to proceed. Options A, C, and D are outputs of other processes: the Project Plan is an output of the Planning process, the Risk Register is an output of the Identifying Risks and Issues process, and the Business Case is an output of the Starting Up a Project process.

Answer

The Project Plan

Answer

The Risk Register

Answer

The Business Case

Question 6

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process produces the Project Initiation Documentation (PID) as its key output. The PID consolidates all the information needed to justify the project, define its scope, and establish the baselines for plans, risks, and controls. It is the definitive document that authorizes the project to proceed into the Delivery Stages.

Answer

Project Brief

Answer

End Stage Report

Answer

Exception Report

Question 7

Which THREE of the following are true about Project Assurance in PRINCE2?

Accepted Answer

It is a mandatory role in PRINCE2. PRINCE2 mandates the Project Assurance role to ensure that the project remains aligned with its business case, quality standards, and governance requirements. This role is separate from the Project Manager and cannot be combined with it, as it provides an independent check on the project's ongoing viability and compliance.

Answer

It can be delegated to the Project Manager

Answer

It is only performed at the end of each stage

Question 8

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report — this is PRINCE2's management by exception principle. The Project Manager cannot unilaterally decide to exceed tolerances; that requires Project Board authorisation. Option A is wrong because closing the project immediately is not the appropriate first response. Option B is wrong because continuing without escalation violates management by exception. Option D is wrong because the Project Manager cannot increase the budget without Project Board approval.

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 9

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

An Off-specification is something that should be provided but is not, while a Request for Change is a proposal to change a baseline. A Request for Change (RFC) is a proposal to modify a baseline, while an Off-specification (Off-spec) describes something that should be provided by the product but is not. Therefore, option A is correct.

Answer

A Request for Change always requires a change budget, while an Off-specification does not

Answer

A Request for Change is raised by the Project Board, while an Off-specification is raised by the Project Manager

Answer

An Off-specification is recorded in the Risk Register, while a Request for Change is in the Issue Register

Question 10

In the PRINCE2 risk management procedure, who is responsible for implementing a risk response?

Accepted Answer

Risk actionee. The risk actionee is responsible for implementing the agreed response. The risk owner owns the risk and manages the response, but the actionee actually carries out the actions.

Answer

Project Manager

Answer

Risk owner

Answer

Project Board

Question 11

Which of the following is a valid threat response in PRINCE2?

Accepted Answer

Transfer. PRINCE2 defines five threat responses: Avoid, Reduce, Fallback, Transfer, and Accept. 'Transfer' is one of these, representing the action of shifting the risk to a third party (e.g., insurance or contract). The other options — Enhance, Reject, and Exploit — are not valid threat responses; Enhance and Exploit are opportunity responses, and Reject is not defined in PRINCE2.

Answer

Enhance

Answer

Reject

Answer

Exploit

Question 12

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed product; an Off-specification identifies a product that does not meet its specification. A Request for Change (RFC) is a proposal to modify an agreed product, while an Off-specification (Off-spec) is a notification that a product does not meet its specification. In PRINCE2, these are distinct issue types: RFCs seek to change the specification, whereas Off-specs report a deviation from the agreed specification.

Answer

A Request for Change is always raised by the Project Manager; an Off-specification is raised by the Team Manager

Answer

There is no difference; they are synonyms

Answer

A Request for Change requires a change budget; an Off-specification is always free

Question 13

Which THREE of the following are purposes of the Highlight Report?

Accepted Answer

To highlight the achievements and next-period plans. The Highlight Report is used to provide the Project Board with a summary of progress during a management stage, highlighting achievements and next-period plans, and informing them of any issues or risks requiring attention. Therefore, options A, B, and C are correct. Option D describes the purpose of the End Stage Report, which provides a full review of the stage and recommendations for the next stage. Option E describes the purpose of the Checkpoint Report, which provides a detailed account of Work Package progress to the Project Manager.

Answer

To provide a full review of the stage and recommend changes for the next stage

Answer

To provide a detailed account of Work Package progress to the Project Manager

Question 14

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that there is a viable and worthwhile project before committing to a full initiation. The Starting Up a Project process is designed to evaluate the project mandate and determine whether the project is viable and worthwhile before committing significant resources to full initiation. It ensures that the project has a clear business justification, a defined project manager, and a sufficient understanding of scope and risks to proceed. This process does not produce detailed plans or the Project Initiation Documentation (PID), which are outputs of the Initiating a Project process.

Answer

To plan the entire project in detail

Answer

To produce the Project Initiation Documentation

Answer

To approve the project mandate

Question 15

Which process does the Project Board use to make key decisions and commit resources?

Accepted Answer

Directing a Project. Directing a Project. This process is used by the Project Board to make key decisions, such as authorizing initiation, stage plans, and project closure. Option A (Managing a Stage Boundary) is performed by the Project Manager. Option B (Controlling a Stage) is also a Project Manager process. Option D (Managing Product Delivery) is a Team Manager process.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Managing Product Delivery