PRINCE2F Practice Test 3 — 10 Questions

Question 1

Based on the exhibit, what is the purpose of including expected dis-benefits in the Business Case?

Accepted Answer

To provide a balanced view of the project's justification. The PRINCE2 Business Case must include expected dis-benefits to provide a balanced view of the project's justification. Dis-benefits are measurable negative outcomes that, when weighed against benefits, allow the Senior User and Senior Supplier to make an informed go/no-go decision. Without documenting dis-benefits, the Business Case would present an incomplete picture, potentially leading to approval of a project with hidden negative impacts.

Answer

To identify risks that could affect the project

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To show the full cost of the project including ongoing operational costs

Answer

To document the project's key performance indicators

Question 2

Why does PRINCE2 separate the Project Manager role from the Project Assurance role?

Accepted Answer

To ensure that assurance activities are independent and objective. Separation ensures independence of assurance, preventing the Project Manager from making biased assessments of their own work.

Answer

To allow the Project Manager to focus on user requirements

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To reduce the workload of the Project Manager

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Because PRINCE2 requires a separate person for every role

Question 3

A project is in the Initiation Stage. The project manager has drafted the Project Initiation Documentation (PID) and is about to submit it to the project board for approval. However, the project board chair insists that the PID must include the Project Product Description and the Benefits Review Plan. Which statement about the PID is correct?

Accepted Answer

The PID is a collection of documents that includes the Project Product Description and the Benefits Review Plan, and it may be assembled in various formats.. The PID is a collection of information rather than a single document, and it includes the Project Product Description and Benefits Review Plan. PRINCE2 allows the PID to be assembled in various formats, reflecting the principle of tailoring. The project board uses the PID to decide whether to authorize the project. Therefore, the correct answer is the one that recognizes the PID as a flexible collection that encompasses these components.

Answer

The PID is a single document that must contain the Project Product Description and the Benefits Review Plan as separate sections.

Answer

The Project Product Description and Benefits Review Plan are created after the PID is approved and are therefore not part of the PID.

Answer

The PID must be a single physical document, and the Project Product Description and Benefits Review Plan are optional appendices.

Question 4

Which register is used to record all identified risks that may affect the project?

Accepted Answer

Risk Register. The Risk Register is the PRINCE2 management product used to record and track all identified risks that could affect the project. It captures details such as risk description, probability, impact, proximity, and planned responses, ensuring risks are managed proactively throughout the project lifecycle.

Answer

Quality Register

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Configuration Item Record

Answer

Issue Register

Question 5

Which TWO of the following are activities performed in the Managing a Stage Boundary process?

Accepted Answer

Update the Business Case. In PRINCE2, the Managing a Stage Boundary process is triggered as the current stage nears completion and its purpose is to prepare the next stage plan and update the project's viability documentation for the Project Board. Option C (Update the Business Case) is correct because the Business Case must be reassessed and updated at each stage boundary to confirm the project remains viable and aligned with the benefits. Option D (Plan the next stage) is correct because producing the Next Stage Plan is a core activity of this process, along with producing an End Stage Report and requesting stage authorisation. Option A (Authorise a Work Package) belongs to Controlling a Stage, where the Project Manager authorises work packages to Team Managers. Option B (Produce the Project Brief) is part of Starting up a Project, and Option E (Deliver a product) is performed by the team during Managing Product Delivery.

Answer

Authorise a Work Package

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Produce the Project Brief

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Deliver a product

Question 6

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating that a product will be delivered late. What should the Project Manager do first?

Accepted Answer

Assess the impact on stage tolerances and take corrective action if within tolerance. If a Checkpoint Report indicates a deviation within stage tolerances, the PM can take corrective action themselves. If it threatens stage tolerance, they must escalate.

Answer

Revise the Stage Plan and inform the Project Board

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Request a new Work Package from the Team Manager

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Raise an Exception Report immediately

Question 7

Which process is used by the Project Board to give ad-hoc direction to the project?

Accepted Answer

Directing a Project. The Directing a Project process is specifically designed for the Project Board to provide overall direction and control, including making key decisions and issuing ad-hoc instructions outside of the regular stage management cycle. It covers activities like authorizing initiation, stage plans, and project closure, as well as giving ad-hoc direction to the project manager when needed.

Answer

Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary

Question 8

Which process produces the Project Brief?

Accepted Answer

Starting Up a Project. The Project Brief is produced during the 'Starting Up a Project' process. This process is triggered before the project is formally initiated, and its purpose is to create the Project Brief, which provides a high-level overview of the project's justification, scope, and approach, enabling the Project Board to decide whether to proceed to initiation.

Answer

Directing a Project

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Initiating a Project

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Managing a Stage Boundary

Question 9

Which THREE of the following are common reasons why projects fail, which PRINCE2 addresses?

Accepted Answer

Unclear project objectives. PRINCE2 mandates clear, measurable project objectives through its Business Case and Project Product Description management products. Unclear objectives are a leading cause of project failure, as they prevent effective planning and control. PRINCE2's focus on continued business justification ensures objectives remain aligned with organizational goals.

Answer

Budget overrun due to inflation

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Technology failure

Question 10

Which process ensures that the project's products are formally accepted and the project is closed in a controlled way?

Accepted Answer

Closing a Project. In PRINCE2, the 'Closing a Project' process is specifically designed to ensure that the project's products are formally accepted and the project is closed in a controlled manner. It covers activities like preparing planned closure, handing over products, evaluating the project, and recommending project closure.

Answer

Managing a Stage Boundary

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Controlling a Stage

Answer

Directing a Project