PRINCE2F Practice Test 26 — 15 Questions

Question 1

During the Managing a Stage Boundary process, the Project Manager produces a revised Stage Plan for the next stage. What else must be produced as part of this process?

Accepted Answer

End Stage Report. During the Managing a Stage Boundary process, the Project Manager must produce an End Stage Report to summarize the current stage's performance against its plan, along with the revised Stage Plan for the next stage. The End Stage Report provides the Project Board with the information needed to assess whether to authorize the next stage, as defined in PRINCE2's process model.

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End Project Report

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Highlight Report

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Exception Report

Question 2

Which TWO roles are optional in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Support role is optional because it provides administrative and advisory services to the project management team, but the project can operate without a dedicated person in this role if the Project Manager or other team members absorb those tasks. Similarly, the Change Authority is optional because it is only needed when the project delegates authority for change decisions; if the Project Board retains full change control, no separate Change Authority is required.

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Senior User

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Project Manager

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Team Manager

Question 3

Which PRINCE2 principle is being applied when the Project Manager escalates a tolerance deviation to the Project Board?

Accepted Answer

Manage by Exception. The 'Manage by Exception' principle is applied when the Project Manager escalates a tolerance deviation to the Project Board. This principle delegates decision-making authority to the Project Manager within defined tolerances (e.g., time, cost, quality, scope, risk, and benefit). When a forecast indicates that a tolerance will be exceeded, the Project Manager must escalate the issue to the Project Board, which then decides on corrective action. This ensures that the Project Board only becomes involved when a deviation threatens the project's agreed limits, embodying the 'manage by exception' approach.

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Continued Business Justification

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Learn from Experience

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Focus on Products

Question 4

The Project Manager has issued a Work Package to a Team Manager. The Team Manager realizes that the work cannot be completed within the agreed tolerances. What should the Team Manager do first?

Accepted Answer

Raise an Exception Report to the Project Manager. When a Team Manager foresees that a Work Package will breach its agreed tolerances, PRINCE2 requires them to raise an Exception Report to the Project Manager, who then decides whether to escalate to the Project Board. The Team Manager does not have authority to change tolerances or to bypass the Project Manager. This preserves the management-by-exception principle.

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Complete the work and explain the overrun in the Checkpoint Report

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Inform the Project Board directly

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Stop all work on the Work Package

Question 5

Drag and drop the steps to manage a configuration item in PRINCE2 into the correct order.

Accepted Answer

First identify the configuration item, then control changes to it, then record its status, then verify it, and finally report.. Configuration management: identify, control changes, record status, verify, and report.

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First control changes to the configuration item, then identify it, then record its status, then verify it, and finally report.

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First identify the configuration item, then record its status, then control changes, then verify it, and finally report.

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First identify the configuration item, then control changes, then verify it, then record its status, and finally report.

Question 6

What is the PRINCE2 definition of a 'project'?

Accepted Answer

A temporary organization created to deliver one or more business products according to an agreed Business Case. PRINCE2 defines a project as a temporary organization created to deliver one or more business products according to an agreed Business Case. This definition emphasizes the temporary nature of a project, its focus on delivering outputs (products), and the necessity of a justified business case to authorize and guide the work.

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A set of activities that are repeated regularly to produce the same output

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A document that outlines how to achieve a specific objective

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A permanent team that delivers ongoing business operations

Question 7

Which TWO of the following are roles in the PRINCE2 project management team?

Accepted Answer

Project Manager. The PRINCE2 project management team includes the Project Manager (C) as the person responsible for day-to-day management and the Senior User (D) who represents the interests of those who will use the project's outputs. Both are defined roles in the PRINCE2 management structure, with the Project Manager reporting to the Project Board and the Senior User being a member of that board.

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Risk Owner

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Project Sponsor

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Steering Committee

Question 8

Which document records the project's planned costs, timescales, and products?

Accepted Answer

Project Plan. The Project Plan is the PRINCE2 document that records the project's planned costs, timescales, and products at the project level. It provides the overall schedule, budget, and product breakdown for the entire project. It is distinct from the Stage Plan, which covers a single stage.

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Business Case

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Stage Plan

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Highlight Report

Question 9

What is the primary difference between Starting Up a Project (SU) and Initiating a Project (IP)?

Accepted Answer

SU is performed before the Project Board authorizes initiation; IP is performed after. The primary difference is that Starting Up a Project (SU) is a pre-project process performed before the Project Board authorizes initiation, while Initiating a Project (IP) is the first process after the Project Board gives authorization. SU ensures the project is viable and creates the Project Brief, whereas IP develops the detailed Project Plan and Business Case for the Project Board's approval.

Answer

SU produces the Project Plan; IP produces the Stage Plan

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SU is optional; IP is mandatory

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SU appoints the Project Manager; IP appoints the Executive

Question 10

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product meets the stated requirements and is suitable for its intended use. This definition emphasizes that quality is about satisfying the agreed-upon specifications and user needs, not about achieving an abstract standard like zero defects or ISO compliance.

Answer

Conformance to ISO standards

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Customer satisfaction

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Zero defects

Question 11

Which PRINCE2 principle emphasizes that a project should have continued business justification?

Accepted Answer

Continued Business Justification. 'Continued Business Justification' is one of the seven PRINCE2 principles and states that a project must have a valid business case throughout its life, not just at initiation. If the justification disappears, the project should be stopped or re-scoped. The principle is literally named in the question, making it the direct match.

Answer

Manage by Stages

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Learn from Experience

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Focus on Products

Question 12

Which document describes the quality methods and responsibilities for the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach is the PRINCE2 document that describes how the project will approach quality — including quality methods, standards, tools, techniques, and the responsibilities for quality activities. It is created during Initiating a Project and is part of the Project Initiation Documentation. It defines the project's quality strategy, not the day-to-day records of quality activities.

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Quality Register

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Product Description

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Project Plan

Question 13

Which role is ultimately accountable for the project's Business Case and its continued viability?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is ultimately accountable for the project's Business Case and its continued viability because PRINCE2 defines this role as the single point of accountability for the project's justification. The Executive owns the Business Case throughout the project lifecycle, ensuring it remains aligned with corporate strategy and approving any changes that affect its viability. This accountability cannot be delegated to the Project Manager, who is responsible for day-to-day management but not for the business justification.

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Project Manager

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Senior User

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Team Manager

Question 14

The Project Board has authorized a Stage Plan. During the stage, the Project Manager identifies a risk that could cause the stage to exceed its time tolerance. What should the Project Manager do first?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction. In PRINCE2, if a risk materializes or is forecast to cause the stage to exceed its time tolerance, the Project Manager must escalate by raising an Exception Report to the Project Board, because tolerances are delegated by the Board and only they can authorize a change to the stage plan or tolerance. The Project Manager should not unilaterally take corrective action beyond tolerance.

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Inform the Team Manager to accelerate work to stay within tolerance

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Record the risk in the Risk Register and continue monitoring

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Implement a contingency plan to mitigate the risk and continue as planned

Question 15

In PRINCE2, who owns the risk?

Accepted Answer

Risk owner. In PRINCE2, the risk owner is the person responsible for managing, monitoring, and controlling a specific risk, including implementing the agreed risk response. This role is explicitly defined in the Risk theme and is distinct from the person who performs the response actions. The risk owner is accountable for the risk's management throughout its lifecycle.

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Project Manager

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Executive

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Risk actionee