PRINCE2F Practice Test 23 — 15 Questions

Question 1

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from the Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to review progress and produce the Highlight Report. In PRINCE2, the Checkpoint Report is produced by the Team Manager and sent to the Project Manager at a frequency defined in the Work Package. The Project Manager uses it to review progress of the work package, and this information feeds into the Highlight Report, which the Project Manager produces for the Project Board. Therefore, the Project Manager should use the Checkpoint Report to review progress and produce the Highlight Report.

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File it as a record and take no further action

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Return it to the Team Manager for corrections

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Forward it directly to the Project Board without review

Question 2

A project is forecast to exceed its stage cost tolerance. The Project Manager has raised an Exception Report. Which process does the Project Board use to decide how to respond?

Accepted Answer

Directing a Project. The Project Board uses Directing a Project to give ad-hoc direction, including responding to exception reports.

Answer

Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary

Question 3

A project manager is reviewing the business case for a new software development project. The project is expected to generate significant revenue, but the initial investment is high. According to PRINCE2, which principle is MOST directly being applied when the project manager ensures that the business case remains viable throughout the project?

Accepted Answer

Continued business justification. The PRINCE2 principle of Continued Business Justification requires that the business case, which documents the project's justification, is reviewed and updated at key decision points (e.g., stage boundaries) to ensure the project remains viable. In this scenario, the project manager is actively verifying that the high initial investment is still justified by the expected revenue, directly applying this principle to avoid proceeding with an unviable project.

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Manage by stages

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Learn from experience

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Tailor to suit the project environment

Question 4

During which process is the Project Initiation Documentation (PID) created?

Accepted Answer

Initiating a Project. The Project Initiation Documentation (PID) is created during the Initiating a Project process. This process takes the initial project mandate and outline business case from Starting Up a Project and develops them into a comprehensive, baselined set of documents that define the project's scope, objectives, risks, and controls. The PID is formally approved by the Project Board during this process, providing the authority to proceed with the project.

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Starting Up a Project

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Managing a Stage Boundary

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Directing a Project

Question 5

Which document is created during the Initiating a Project process and provides a baseline against which the project is managed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key document created during the Initiating a Project process. It provides a comprehensive baseline that defines the project's scope, objectives, approach, and controls, against which the project's progress and performance are managed throughout its lifecycle.

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Project Brief

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Project Plan

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Business Case

Question 6

What is the purpose of the Quality Review technique in PRINCE2?

Accepted Answer

To assess whether a product is fit for purpose and identify any defects. The Quality Review technique in PRINCE2 is a structured assessment to evaluate whether a product meets its defined quality criteria and is fit for purpose. Its primary purpose is to identify defects and ensure the product is complete and correct before it is approved for use. This aligns with option B, as the review focuses on verifying product quality rather than planning or risk management.

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To approve the Stage Plan

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To create the Product Description

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To update the Risk Register

Question 7

Which role is optional in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Manager, Project Board, and Team Manager are all mandatory roles within the project management team. Project Support is the only optional role, as its responsibilities can be absorbed by the Project Manager or other team members, or provided by a separate office like a PMO. The PRINCE2 manual explicitly states that Project Support is not a required role, making D the correct answer.

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Project Manager

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Project Board

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Team Manager

Question 8

Which process is triggered when a Stage Plan's tolerances are forecast to be exceeded?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is used to produce an Exception Plan and request authorization from the Project Board.

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Directing a Project

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Controlling a Stage

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Closing a Project

Question 9

In PRINCE2, which role is responsible for maintaining the risk register?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the risk register as part of the 'Manage Risk' practice. This includes ensuring that risks are recorded, updated, and reviewed throughout the project, and that the register reflects the current risk status. The Project Manager does not own individual risks but manages the register as a key project document.

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The Senior User

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The Risk Owner

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The Project Assurance

Question 10

Which TWO processes involve the Project Board making key decisions?

Accepted Answer

Directing a Project. Option D (Directing a Project) is correct because this is the overarching PRINCE2 process owned by the Project Board, in which it makes key decisions such as authorizing the project, authorizing each stage, giving ad hoc direction, and authorizing project closure. Option E (Managing a Stage Boundary) is correct because the Project Board reviews the End Stage Report and Next Stage Plan (or Exception Plan) and makes the key decision to authorize the next stage or the exception plan. Option A (Controlling a Stage) is incorrect because it is the day-to-day work of the Project Manager, not a Project Board decision-making process. Option B (Starting Up a Project) is incorrect because it is primarily performed by the Project Manager and the project mandate is used to prepare the Project Brief, with the Board only involved at the end via Directing a Project. Option C (Managing Product Delivery) is incorrect because it concerns the Team Manager's acceptance, execution, and delivery of work packages, not Project Board decisions.

Answer

Controlling a Stage

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Starting Up a Project

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Managing Product Delivery

Question 11

A risk has been identified that, if it occurs, could improve the project's likelihood of achieving its objectives. What type of risk is this, and which response is appropriate?

Accepted Answer

Opportunity; Exploit. The question describes a risk that could improve the project's likelihood of achieving its objectives, which is the definition of an opportunity (not a threat). The PRINCE2 guidance recommends the 'Exploit' response for opportunities when the project wants to ensure the opportunity is realized, making Option D correct.

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Threat; Transfer

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Opportunity; Reject

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Threat; Avoid

Question 12

Which risk response is appropriate for a threat that the project decides to mitigate by outsourcing?

Accepted Answer

Transfer. Transfer is the correct response because outsourcing shifts the ownership and financial/operational impact of the threat to a third party (e.g., a vendor, insurer, or outsourced provider). In PRINCE2 risk management, 'transfer' does not eliminate the threat — it moves the consequence to another party, typically via contract, insurance, or outsourcing agreement. This matches the scenario where the project decides to outsource the risky work.

Answer

Reduce

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Avoid

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Accept

Question 13

Which process includes the activity of 'Authorize Work Packages'?

Accepted Answer

Controlling a Stage. 'Authorize Work Packages' is an activity within the Controlling a Stage process. The Project Manager authorizes work packages to the Team Manager(s) after reviewing the Stage Plan, ensuring that the work is agreed and that the Team Manager has the necessary information to deliver the products. This activity is part of the day-to-day management of a stage.

Answer

Directing a Project

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Managing Product Delivery

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Starting Up a Project

Question 14

A Project Manager receives a completed product from the Team Manager. Which process should the Project Manager use to verify that the product meets its quality criteria before acceptance?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is where the Project Manager monitors and controls the work of the stage, including receiving completed products from the Team Manager and verifying that they meet their quality criteria before acceptance. This process covers work package issuance, progress monitoring, and product acceptance within the current stage.

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Managing a Stage Boundary

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Managing Product Delivery

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Initiating a Project

Question 15

The Project Board is meeting to make decisions when the project is not meeting its tolerances. What type of meeting is this?

Accepted Answer

Exception-driven meeting. D is correct because when a project is forecast to exceed its tolerances, the Project Board must convene an Exception-driven meeting to assess the situation and decide on corrective action. This meeting is triggered by an Exception Report from the Project Manager, not by a scheduled management stage boundary or routine progress review.

Answer

Stage boundary meeting

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Monthly progress meeting

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Daily stand-up meeting