PRINCE2F Practice Test 22 — 15 Questions

Question 1

Which of the following correctly distinguishes Project Assurance from Project Support?

Accepted Answer

Project Assurance is independent; Project Support provides administrative services. In PRINCE2, Project Assurance is an independent monitoring role that sits outside the Project Manager's line of control and reports to the Project Board, checking that the project remains viable and compliant. Project Support, by contrast, is an administrative function that provides services such as maintaining the project filing system, configuration management, and administrative support to the Project Manager. Option D captures this distinction precisely: independence versus administrative service provision.

Answer

Both roles are performed by the same person in small projects

Answer

Project Support is independent; Project Assurance provides administrative services

Answer

Project Assurance is part of the Project Manager's team; Project Support is part of the Project Board

Question 2

In which process is the Benefits Management Approach first created?

Accepted Answer

Initiating a Project. The Benefits Management Approach is created during the Initiating a Project process because this process establishes the detailed plans and controls needed to manage the project, including how benefits will be realized and measured. It is not created earlier because the project mandate and outline business case in Starting Up a Project are too preliminary to define measurable benefits criteria.

Answer

Directing a Project

Answer

Starting Up a Project

Answer

Managing a Stage Boundary

Question 3

What is the difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance is a role providing ongoing independent oversight; a quality review is a technique to evaluate product quality. Project Assurance is a continuous, independent oversight role for the Project Board, while a quality review is a specific technique to assess product quality at a point in time.

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team

Answer

There is no difference; quality review is another name for Project Assurance

Answer

Project Assurance focuses on benefits; quality review focuses on products

Question 4

During a stage, a Team Manager identifies a quality problem with a product. This is reported as an Off-specification. According to PRINCE2, what is the first action the Project Manager should take?

Accepted Answer

Log the Off-specification in the Issue Register and assess its impact. According to PRINCE2, when an Off-specification is identified, the Project Manager must first log it in the Issue Register and assess its impact. This ensures that all issues are formally recorded and evaluated before any corrective action is taken, maintaining control over project baselines.

Answer

Reject the product and ask the Team Manager to rework it immediately

Answer

Request a change to the product's quality criteria

Answer

Escalate the issue to the Project Board via an Exception Report

Question 5

In product-based planning, what does the Product Flow Diagram show?

Accepted Answer

The sequence and dependencies of products. The Product Flow Diagram in PRINCE2 product-based planning shows the sequence in which products are developed and the dependencies between them. It is a key technique for identifying the order of creation and the relationships among products, which is essential for planning the project's activities and stages.

Answer

The hierarchical breakdown of all products

Answer

The activities required to create each product

Answer

The quality criteria for each product

Question 6

When should the Project Board meet?

Accepted Answer

At stage boundaries and when an exception occurs. The Project Board is responsible for key decision points in the PRINCE2 methodology. It meets at stage boundaries to review progress, approve the next stage plan, and ensure continued business justification. It also meets when an exception occurs (i.e., when a stage plan deviates beyond tolerance) to decide on corrective action, such as approving an exception plan or prematurely closing the project.

Answer

Only at the end of the project

Answer

Daily

Answer

Weekly

Question 7

In PRINCE2, what is the role of the Senior Supplier on the Project Board?

Accepted Answer

To provide the necessary resources and expertise for the project. The Senior Supplier represents those who provide the necessary goods, services, and expertise to the project.

Answer

To manage the project budget

Answer

To chair the Project Board meetings

Answer

To represent the interests of the users

Question 8

What is the key difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC suggests a change to what is specified; an Off-spec reports that something does not meet its specification. An RFC proposes a modification to an agreed baseline, while an Off-spec is a product not meeting its specification (a deviation).

Answer

An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Answer

There is no difference; they are two names for the same thing

Answer

An RFC is always urgent; an Off-spec is not

Question 9

During which process is the Benefits Review Plan first created?

Accepted Answer

Initiating a Project. The Benefits Review Plan is created during the Initiating a Project process, where the Project Manager assembles the Project Initiation Documentation (PID). It defines how and when the project's benefits will be measured and reviewed, both during the project and after it closes. Because benefits realization often extends beyond project closure, the plan must be established early so that measurement responsibilities are clear.

Answer

Closing a Project

Answer

Managing a Stage Boundary

Answer

Starting up a Project

Question 10

A Project Manager receives a Checkpoint Report from a Team Manager. In which process does this occur?

Accepted Answer

Controlling a Stage. The Checkpoint Report is a progress report produced by the Team Manager and sent to the Project Manager at a frequency defined in the Work Package. It is used by the Project Manager to monitor progress and take corrective action within the 'Controlling a Stage' process. Therefore, the correct answer is 'Controlling a Stage'.

Answer

Managing a Stage Boundary

Answer

Initiating a Project

Answer

Managing Product Delivery

Question 11

In the Organizing practice, what is the role of Project Assurance?

Accepted Answer

To provide independent monitoring of the project's progress and adherence to standards. Project Assurance provides independent monitoring and oversight on behalf of the Project Board, ensuring the project remains aligned with its objectives, standards, and Business Case. It is not a management role but a check-and-balance function, giving the Board confidence that the Project Manager's reports are accurate and that PRINCE2 and organizational standards are being followed.

Answer

To perform administrative tasks for the Project Manager

Answer

To manage the project on behalf of the Project Board

Answer

To represent the users' interests

Question 12

A Team Manager identifies a quality problem in a product that is being delivered. What should the Team Manager do?

Accepted Answer

Record the problem and inform the Project Manager. When a Team Manager identifies a quality problem, PRINCE2 requires them to record it (typically in the Quality Register) and inform the Project Manager, who owns the Quality Register and decides on corrective action. The Team Manager does not have authority to change scope, quality tolerances, or the product's specification unilaterally. Escalating ensures the issue is handled within the project's quality and change control framework.

Answer

Update the Checkpoint Report and ignore the problem

Answer

Reject the product and stop all work

Answer

Fix the product immediately to meet quality criteria

Question 13

During the Closing a Project process, what is the purpose of the End Project Report?

Accepted Answer

To summarise project performance and lessons learned. The End Project Report is a PRINCE2 management product created during the Closing a Project process. Its core purpose is to provide the Project Board with a summary of the project's overall performance against its baseline (scope, time, cost, quality, benefits) and to capture lessons learned for future projects. It also confirms the project's final status and supports the Project Board's decision to authorize project closure. Option D accurately captures this dual role of performance summary and lessons documentation.

Answer

To obtain approval for the next stage

Answer

To hand over products to the customer

Answer

To update the Business Case

Question 14

A project is in the Initiating a Project process. Which document is created to define how issues and changes will be managed?

Accepted Answer

Change Management Approach. In PRINCE2, the Change Management Approach is created during the Initiating a Project process to define how issues, changes, and configuration items will be managed throughout the project. It specifies the procedures for capturing, assessing, and deciding on issues and change requests, including the roles and responsibilities involved. This document ensures a consistent and controlled approach to handling changes, which is critical for maintaining project stability.

Answer

Issue Register

Answer

Business Case

Answer

Project Plan

Question 15

In PRINCE2, who is responsible for preparing and updating the Highlight Report?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is explicitly responsible for preparing and updating the Highlight Report, which is a progress report sent to the Project Board. The Highlight Report summarizes project status, including progress, issues, and risks, and is a key communication tool between the Project Manager and the Project Board. This responsibility is defined in the PRINCE2 'Progress' theme and the 'Managing a Stage Boundary' process.

Answer

Team Manager

Answer

Project Support

Answer

Senior User