PRINCE2F Practice Test 21 — 15 Questions

Question 1

Which process is the Project Board's primary process for making key decisions?

Accepted Answer

Directing a Project. Directing a Project is the process owned by the Project Board, running from project start to closure, where the Board makes key decisions such as authorizing initiation, authorizing the project, authorizing stage boundaries, giving ad hoc direction, and authorizing project closure. It is the only process in which the Project Board has decision-making authority; all other processes are the responsibility of the Project Manager or Team Manager.

Answer

Starting Up a Project

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Question 2

Who is responsible for producing the End Stage Report?

Accepted Answer

The Project Manager. The Project Manager produces the End Stage Report during the Managing a Stage Boundary process.

Answer

The Project Board

Answer

The Team Manager

Answer

The Senior User

Question 3

A project is in the Initiating a Project process. Which document describes how changes to baselined products will be managed?

Accepted Answer

Change Control Approach. The Change Control Approach defines how changes to baselined products are managed, including the change control procedure.

Answer

Project Plan

Answer

Risk Management Approach

Answer

Quality Management Approach

Question 4

Which role is responsible for managing the day-to-day activities of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is the role responsible for managing the project on a day-to-day basis within the tolerances (e.g., time, cost, scope, risk) set by the Project Board. This includes planning, delegating, monitoring, and reporting progress, ensuring the project remains within agreed tolerances and escalating any deviations to the Project Board.

Answer

Project Assurance

Answer

Team Manager

Answer

Senior Responsible Owner (SRO)

Question 5

Which process is the first to be executed in a PRINCE2 project?

Accepted Answer

Starting Up a Project. The Starting Up a Project process is the first process executed in a PRINCE2 project. It is triggered by the project mandate and ensures that the project has a viable business justification, an outline business case, and a project brief before any detailed planning or execution begins. This process provides the necessary pre-project activities to determine if the project is worthwhile and to appoint the Executive and Project Manager.

Answer

Initiating a Project

Answer

Controlling a Stage

Answer

Directing a Project

Question 6

Match each PRINCE2 technique to its description.

Accepted Answer

Product-Based Planning: A technique that identifies and defines the products of a project and their relationships.. The correct matches are: Product-Based Planning (identification of products and their relationships), Quality Review (reviewing product quality and identifying defects), Change Control (managing change requests), and Configuration Management (controlling and tracking product versions). Common confusions arise from mixing the definitions of Quality Review and Change Control.

Answer

Product-Based Planning: A technique that reviews the quality of products and identifies defects.

Answer

Quality Review: A technique that manages requests for changes to baselined products.

Question 7

In the Managing a Stage Boundary process, the Project Manager updates the Project Plan. What is the main purpose of this update?

Accepted Answer

To reflect the actual progress and re-forecast the remaining work. In PRINCE2, the Managing a Stage Boundary process is triggered at the end of each stage to allow the Project Board to review progress and authorize the next stage. As part of this process, the Project Manager updates the Project Plan to reflect actual progress achieved during the ending stage and to re-forecast the remaining work, costs, and timelines. This keeps the Project Plan as a living document that accurately represents the current view of the entire project.

Answer

To provide a baseline for performance measurement

Answer

To replace the original Project Plan entirely

Answer

To create a detailed plan for the next stage only

Question 8

Which THREE of the following are reasons why PRINCE2 recommends separating the Project Manager from Project Assurance?

Accepted Answer

To ensure objective and independent monitoring of the project. PRINCE2 mandates that Project Assurance be independent from the Project Manager to ensure objective and unbiased monitoring of the project's performance against plans, risks, and quality criteria. This separation prevents the Project Manager from self-assessing their own work, which could lead to skewed reporting or overlooked issues. The independence is a core principle of the PRINCE2 governance model, ensuring that assurance activities are not influenced by the day-to-day pressures of delivery.

Answer

To reduce the overall cost of project management

Answer

To speed up decision-making by the Project Board

Question 9

Which of the following best describes the purpose of the Highlight Report?

Accepted Answer

It is a report from the Project Manager to the Project Board on stage progress. In PRINCE2, the Highlight Report is produced by the Project Manager and sent to the Project Board at a frequency defined in the Communication Management Strategy, summarizing stage progress, status, and any forecast issues. It is the primary mechanism for the Board to exercise 'manage by exception' between stage boundaries.

Answer

It is a report from the Team Manager to the Project Manager on work package progress

Answer

It is a report used to escalate tolerance deviations

Answer

It is a report from the Project Board to stakeholders on overall project status

Question 10

During a project, the senior user requests a change that significantly increases benefits but also increases costs. What should the project manager do first?

Accepted Answer

Assess the impact on the Business Case and submit a change request to the project board. In PRINCE2, any change that impacts the Business Case must be formally assessed before action is taken. The project manager's first responsibility is to evaluate the change's effect on the Business Case (costs vs. benefits) and then submit a formal change request to the Project Board, which holds authority for approving changes that alter the project's justification. Option D aligns with the 'manage by stages' and 'continued business justification' principles.

Answer

Implement the change immediately to realize benefits quickly

Answer

Update the Business Case and proceed without approval

Answer

Reject the change because it increases costs

Question 11

Who is responsible for project assurance in PRINCE2?

Accepted Answer

Project Board. Project Assurance is the Project Board's responsibility, but it can be delegated to individuals or teams independent of the Project Manager.

Answer

Senior Supplier

Answer

Project Support

Answer

Project Manager

Question 12

Which THREE of the following statements about the Project Board are correct?

Accepted Answer

The Project Board authorizes stage boundaries. The Project Board is responsible for authorizing the movement from one stage to the next, which includes approving the Stage Plan for the next stage and reviewing the current stage's completion. This is a key control point in PRINCE2's stage-gate management approach, ensuring that the project only proceeds when the Board is satisfied with progress and the business case remains viable.

Answer

The Project Board includes the Project Manager

Answer

The Project Board meets on a fixed schedule monthly

Question 13

Which TWO statements about tolerances in PRINCE2 are correct?

Accepted Answer

Tolerances are defined for each management stage. Option C is correct because PRINCE2 defines tolerances for each management stage, allowing the Project Board to delegate authority to the Project Manager within agreed limits for the stage; these stage tolerances are derived from the overall project tolerances. Option E is correct because when a stage or project tolerance is forecast to be exceeded, the Project Manager must raise an Exception Report to escalate the deviation to the Project Board, which then decides how to proceed (e.g., via an Exception Plan). Option A is wrong because PRINCE2 tolerances cover six aspects: time, cost, scope, quality, risk, and benefits, not just cost and time. Option B is wrong because tolerances are set at both project level and stage level (and can also be set for work packages). Option D is wrong because project-level tolerances are set by the Project Board (not the Project Manager), while the Project Manager may set work-package tolerances within the stage tolerance.

Answer

Tolerances are only for cost and time

Answer

Tolerances apply at project level only

Answer

Tolerances are set by the Project Manager

Question 14

Which of the following is a purpose of the Quality Review technique?

Accepted Answer

To assess the product against its quality criteria and identify improvements. The Quality Review technique is used to assess a product against its quality criteria, allowing stakeholders to identify improvements. It does not approve the Business Case, allocate work packages, or update the Project Plan. Therefore, option B is correct.

Answer

To approve the Business Case

Answer

To allocate work packages to team managers

Answer

To update the Project Plan

Question 15

In PRINCE2, how often does the Project Board typically meet?

Accepted Answer

Exception-driven. In PRINCE2, the Project Board is not a day-to-day management body; it meets only when decisions are needed outside the delegated authority of the Project Manager. The correct frequency is exception-driven, meaning the Board convenes when a stage boundary is reached, an exception report is raised, or the project is ready for closure. This aligns with PRINCE2's principle of management by exception, where the Board's involvement is triggered by specific events rather than a fixed schedule.

Answer

Daily

Answer

Monthly

Answer

Weekly