PRINCE2F Practice Test 2 — 10 Questions

Question 1

Which TWO statements about the Change Authority are true?

Accepted Answer

It has the authority to approve changes within a defined limit. The Change Authority is a role defined in PRINCE2 that is granted the authority to approve changes within a defined limit, such as a cost or time threshold. This limit is typically set by the Project Board in the Project Initiation Documentation, and the Change Authority can be an individual (e.g., a senior user) or a group (e.g., a change board). Option A is incorrect because the Change Authority is defined in the Change Control Approach, not the Configuration Management Approach. Option D is incorrect because the Change Authority is not always the Project Manager; it is a separate role with delegated authority. Option E is incorrect because maintaining Configuration Item Records is the responsibility of the Configuration Librarian, not the Change Authority.

Answer

It is defined in the Configuration Management Approach

Answer

It is always the Project Manager

Answer

It is responsible for maintaining the Configuration Item Records

Question 2

The Project Board has not met for several months. According to PRINCE2, when should the Project Board meet?

Accepted Answer

At stage boundaries and when an Exception Report is raised. PRINCE2 recommends that Project Boards meet at the end of each management stage (Stage Boundary) and when an Exception Report is raised. They should not meet on a fixed monthly basis; meetings are exception-driven.

Answer

Weekly

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Monthly

Answer

Only at the end of the project

Question 3

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report. The PM must escalate via an Exception Report to the Project Board.

Answer

Close the project

Answer

Continue and report later

Answer

Increase the project budget

Question 4

Drag and drop the steps to manage a stage boundary in PRINCE2 into the correct order.

Accepted Answer

Step 1: Plan the next stage, Step 2: Update the project plan, Step 3: Update the business case, Step 4: Report stage end, and if required, produce an exception plan.. Managing a Stage Boundary: plan next stage, update project plan, update business case, report, and produce exception plan if required.

Answer

Step 1: Update the project plan, Step 2: Update the business case, Step 3: Plan the next stage, Step 4: Report stage end.

Answer

Step 1: Report stage end, Step 2: Plan the next stage, Step 3: Update the project plan, Step 4: Update the business case.

Answer

Step 1: Plan the next stage, Step 2: Report stage end, Step 3: Update the project plan, Step 4: Update the business case.

Question 5

What is the purpose of a Checkpoint Report?

Accepted Answer

To report progress of a Work Package from the Team Manager to the Project Manager. The Checkpoint Report is a PRINCE2 management product used by the Team Manager to report progress of a Work Package to the Project Manager. Its purpose is to provide regular, detailed progress updates on the work being performed by the team, ensuring the Project Manager can monitor delivery against the Work Package plan. This is distinct from higher-level reports like the End Stage Report or Highlight Report.

Answer

To document lessons learned

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To inform the Project Board of stage progress

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To escalate issues to the Project Board

Question 6

Which practice defines the project management team structure?

Accepted Answer

Organising. The Organising practice defines the project management team structure, including roles, responsibilities, and reporting lines. It establishes who is accountable for key decisions and how the team is organized to deliver the project. This is distinct from other practices that focus on justification, planning, or monitoring.

Answer

Business Case

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Plans

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Progress

Question 7

The Team Manager receives a Work Package and proceeds with the work. A product is found to be defective. What should the Team Manager do?

Accepted Answer

Record the defect and raise a Problem/Concern to the Project Manager. If a product is defective, the Team Manager should first record the issue as an Off-specification and then raise a Problem/Concern to the Project Manager for resolution.

Answer

Correct the defect and continue with the work package

Answer

Inform the Project Board directly

Answer

Ignore the defect and continue as planned

Question 8

Which THREE of the following are responsibilities of the Project Support role?

Accepted Answer

Assisting with planning and scheduling. Project Support provides administrative and support services, such as maintaining files, providing planning support, and managing project administration.

Answer

Providing independent assurance to the Project Board

Answer

Preparing the Highlight Report

Question 9

Which TWO of the following statements about the Executive role are correct?

Accepted Answer

The Executive chairs the Project Board. Option A is correct because in PRINCE2 the Executive is the senior responsible owner who chairs the Project Board, owning the 'business' perspective and being accountable for the project's success. Option D is correct because the Executive is specifically accountable for the Business Case, ensuring it demonstrates continuing business justification and viability throughout the project. Option B is incorrect because approving Work Packages is delegated to the Project Manager, not the Executive. Option C is incorrect because day-to-day management is the Project Manager's responsibility, not the Executive's. Option E is incorrect because the Executive is appointed by the commissioning organization before the project starts, during the Starting up a Project process, not after the Project Brief is approved.

Answer

The Executive approves all Work Packages

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The Executive manages the project on a day-to-day basis

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The Executive is appointed after the project brief is approved

Question 10

Which of the following distinguishes a Highlight Report from a Checkpoint Report?

Accepted Answer

The Highlight Report is sent to the Project Board, while the Checkpoint Report is sent to the Project Manager. In PRINCE2, the Highlight Report is a formal report from the Project Manager to the Project Board, providing a summary of progress, risks, and issues at predefined intervals during a stage. The Checkpoint Report is produced by the Team Manager for the Project Manager, detailing progress against the Work Package. This distinction in audience and purpose is a core PRINCE2 principle.

Answer

The Checkpoint Report is produced by the Project Manager, while the Highlight Report is produced by the Team Manager

Answer

The Highlight Report is produced at the end of each stage, while the Checkpoint Report is produced monthly

Answer

The Highlight Report includes a summary of risks, while the Checkpoint Report does not