PRINCE2F Practice Test 2 — 10 Questions

Question 1

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a change; an Off-spec identifies a failure to meet a requirement. An RFC is a proposal for a change that adds value or modifies requirements; an Off-spec is something that should be provided but is not (e.g., a defect or omission).

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An RFC requires an Exception Plan; an Off-spec requires a corrective action

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An RFC is always approved by the Change Authority; an Off-spec is always approved by the Project Board

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An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Question 2

Drag and drop the steps to manage a stage boundary in PRINCE2 into the correct order.

Accepted Answer

Step 1: Plan the next stage, Step 2: Update the project plan, Step 3: Update the business case, Step 4: Report stage end, and if required, produce an exception plan.. Managing a Stage Boundary: plan next stage, update project plan, update business case, report, and produce exception plan if required.

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Step 1: Update the project plan, Step 2: Update the business case, Step 3: Plan the next stage, Step 4: Report stage end.

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Step 1: Report stage end, Step 2: Plan the next stage, Step 3: Update the project plan, Step 4: Update the business case.

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Step 1: Plan the next stage, Step 2: Report stage end, Step 3: Update the project plan, Step 4: Update the business case.

Question 3

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Approving stage plans and updates. The Project Board is responsible for approving Stage Plans and any updates to them during the Directing a Project process. This ensures that the project remains aligned with the business case and that management stage boundaries are properly controlled.

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Producing Checkpoint Reports

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Managing the day-to-day activities of the project team

Question 4

Which process is responsible for producing the End Project Report?

Accepted Answer

Closing a Project. The End Project Report is produced during Closing a Project (CP) to summarize project performance and confirm closure.

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Managing a Stage Boundary

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Initiating a Project

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Directing a Project

Question 5

A project is underway, and the project manager notices that the team is frequently re-prioritizing work and losing focus. Which PRINCE2 process should the project manager use to re-establish control?

Accepted Answer

Controlling a Stage. The project manager should use the Controlling a Stage process because it is specifically designed to monitor the day-to-day work of the stage, manage issues and risks, and take corrective action to keep the stage on track. The symptom of frequent re-prioritization and loss of focus indicates a lack of control within the current stage, which this process directly addresses by providing mechanisms for work package assignment, progress monitoring, and escalation. It ensures the stage remains within tolerance and that the team's efforts are aligned with the stage plan.

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Managing Product Delivery

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Managing a Stage Boundary

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Directing a Project

Question 6

Drag and drop the steps to apply the PRINCE2 quality review technique into the correct order.

Accepted Answer

Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions. The PRINCE2 quality review technique follows a logical sequence: plan the review (define scope, roles, and schedule), distribute the product and invitations to reviewers, allow reviewers to prepare by individually examining the product, conduct the review meeting to discuss findings and agree actions, and finally follow up to ensure actions are completed. This order ensures efficiency and effectiveness of the review process.

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Step 1: Plan the quality review, Step 2: Prepare for the review, Step 3: Distribute the product and review invitations, Step 4: Conduct the review meeting, Step 5: Follow up on actions

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Step 1: Distribute the product and review invitations, Step 2: Plan the quality review, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions

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Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Conduct the review meeting, Step 4: Prepare for the review, Step 5: Follow up on actions

Question 7

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed product; an Off-specification identifies a product that is not meeting its specification.. A Request for Change (RFC) is a formal proposal to modify an agreed product, baseline, or configuration item, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. In PRINCE2, these are distinct issue types: RFCs seek authorization for a change, whereas Off-specs report a deviation from the specification that must be resolved.

Answer

A Request for Change is about cost; an Off-specification is about quality.

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A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager.

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They are the same thing.

Question 8

In PRINCE2, why is the Project Manager role separated from the Project Assurance role?

Accepted Answer

To ensure independent oversight of the project. Separation ensures independence and objectivity in assurance, preventing conflicts of interest where the PM would be checking their own work.

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To comply with regulatory requirements

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To reduce the cost of the project

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To allow the Project Manager to focus on team management

Question 9

Match each PRINCE2 process to its purpose.

Accepted Answer

Starting Up a Project: To ensure that the prerequisites for initiating a project are in place.. The correct matches are: Starting Up a Project ensures prerequisites are in place; Initiating a Project establishes the project's foundation. Common confusion: mixing up these two processes.

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Starting Up a Project: To establish a solid foundation for the project, enabling the project board to decide on committing to the project.

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Initiating a Project: To ensure that the prerequisites for initiating a project are in place.

Question 10

Which TWO documents are created during the Starting up a Project process?

Accepted Answer

Business Case. The Starting up a Project (SU) process in PRINCE2 is the pre-project phase where the project is evaluated before any detailed planning begins. During SU, the Project Brief is created to outline the project's scope, objectives, and approach, and the Business Case is developed at a high level to justify the project's viability. Both documents are essential for the Project Board to decide whether to proceed to the Initiation Stage.

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Project Plan

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End Project Report

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Risk Register