PRINCE2F Practice Test 18 — 15 Questions

Question 1

The Project Board has delegated authority for change control decisions to a separate body. What is this body called?

Accepted Answer

Change Authority. In PRINCE2, the Change Authority is a body to which the Project Board delegates responsibility for making decisions on change requests and off-specifications, within defined limits. This allows the board to focus on strategic oversight while empowering a separate group to handle change control efficiently. The Change Authority is formally defined in the 'Organize' process and its authority is documented in the Project Initiation Documentation.

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Project Support

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Project Assurance

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Senior Supplier

Question 2

Which TWO of the following are typical roles in the Project Board?

Accepted Answer

Senior Supplier. The Executive (E) is correct because in PRINCE2 the Project Board is chaired by the Executive, who represents the business interests and is ultimately accountable for the project's success. The Senior Supplier (A) is correct because the Project Board includes this role to represent the supplier side, providing resources and expertise and ensuring the project delivers products that meet requirements. Together with the Senior User, these three roles (Executive, Senior User, Senior Supplier) form the standard Project Board. The Project Manager (B) is not a Project Board member but manages the project on the Board's behalf, and the Team Manager (C) and Project Support (D) are project-level roles that report into the Project Manager rather than sitting on the Board.

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Project Manager

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Team Manager

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Project Support

Question 3

Which process is responsible for authorizing work to be done within a stage?

Accepted Answer

Controlling a Stage. The 'Controlling a Stage' process is responsible for authorizing work to be done within a stage. It involves the day-to-day management of the stage, including authorizing work packages, monitoring progress, and taking corrective action. This process ensures that the stage stays on track and delivers the required products.

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Directing a Project

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Initiating a Project

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Managing Product Delivery

Question 4

What is the purpose of the Managing Product Delivery process?

Accepted Answer

To accept, execute, and deliver Work Packages. The Managing Product Delivery process is responsible for accepting Work Packages from the Project Manager, executing the work to create the products defined in the Work Package, and delivering the completed products back to the Project Manager. This ensures that work is controlled, progress is reported, and the products meet the agreed quality criteria before delivery.

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To direct the project and make key decisions

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To plan the next stage and update the project plan

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To control the work within a stage and produce Highlight Reports

Question 5

In the Progress practice, who receives the Highlight Report?

Accepted Answer

Project Board. The Highlight Report is a progress report that provides the Project Board with a summary of the project's status at a frequency defined in the Communication Management Approach. It is specifically designed to keep the Project Board informed of progress, achievements, and any issues or risks that require their attention. The Project Board is the sole recipient of the Highlight Report, as they are responsible for overall project governance and decision-making.

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Project Support

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Senior User

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Team Manager

Question 6

Which document describes the quality methods and tools to be used, and the responsibilities for quality throughout the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines the quality methods, tools, and responsibilities for the project. The Project Plan includes timelines and costs. The Business Case covers justification. The Product Description defines quality criteria for a specific product.

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Project Plan

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Business Case

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Product Description

Question 7

An issue is raised stating that a product has been delivered but does not meet its agreed specification. What type of issue is this?

Accepted Answer

Off-specification. An off-specification (Off-spec) is the correct type of issue when a product has been delivered but does not meet its agreed specification. In PRINCE2, an off-specification is defined as a situation where a product should be produced according to its specification but is not, or where a product is delivered that does not meet its specification. This directly matches the scenario described.

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Request for Change

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Risk

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Problem/Concern

Question 8

During a stage, the Team Manager identifies a problem that affects the quality of a product. The product description specifies a quality criterion that cannot be met. What type of issue is this?

Accepted Answer

Off-specification. This is an Off-specification because the product cannot meet a defined quality criterion specified in the product description. In PRINCE2, an off-specification is a type of issue that occurs when a product's actual or forecast quality does not match its agreed specification. The Team Manager has identified a deviation from the baseline, which is the defining characteristic of an off-specification.

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Problem/concern

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Risk

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Request for change

Question 9

Who is responsible for producing the Lessons Report at the end of the project?

Accepted Answer

Project Manager. The Project Manager is responsible for producing the Lessons Report at the end of the project. This is because the Project Manager owns the day-to-day management of the project and is best positioned to capture and document lessons learned from the project's execution, ensuring that knowledge is transferred for future projects.

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Project Support

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Project Board

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Senior User

Question 10

Which THREE of the following are responsibilities of the Project Manager during the Managing a Stage Boundary process?

Accepted Answer

Update the Business Case. In PRINCE2's Managing a Stage Boundary process, the Project Manager is responsible for updating the Business Case (option A) to confirm the project remains viable and aligned with the benefits, and for creating the next Stage Plan (option C) that will be submitted to the Project Board for approval. The Project Manager also produces the End Stage Report (option D), which summarizes stage performance and provides the basis for the board's decision to authorize the next stage. Option B is incorrect because the Project Plan is produced during Initiating a Project, not at each stage boundary. Option E is incorrect because approving the next Stage Plan is a Project Board decision, not a Project Manager responsibility.

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Produce the Project Plan

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Approve the next Stage Plan

Question 11

Which document describes the quality methods and tools to be used on the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach is the PRINCE2 document that defines the specific quality methods, tools, and techniques to be used throughout the project. It details how quality control and quality assurance activities will be performed, including the standards, procedures, and responsibilities for ensuring the project's products meet their defined quality criteria.

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Project Plan

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Product Description

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Project Product Description

Question 12

Who is responsible for ensuring that the project's business case remains viable throughout the project?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual on the Project Board ultimately accountable for the project's business case. The Executive owns the Business Case and is responsible for ensuring it remains viable throughout the project — monitoring benefits, costs, risks, and alignment with corporate strategy. If the business case ceases to be viable, the Executive can recommend project closure.

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Project Manager

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Senior User

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Project Board

Question 13

Which process is used by the Project Manager to prepare the End Stage Report and the next Stage Plan?

Accepted Answer

Managing a Stage Boundary. In PRINCE2, the Managing a Stage Boundary process is owned by the Project Manager and is triggered at (or near) the end of each stage. Its purpose is to prepare the End Stage Report (reviewing performance against the Stage Plan) and the next Stage Plan, which are then submitted to the Project Board for approval to continue. This process bridges the closing of one stage and the authorisation of the next.

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Controlling a Stage

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Directing a Project

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Closing a Project

Question 14

During the Controlling a Stage process, the project manager receives a Checkpoint Report from the team manager. What is the primary purpose of this report?

Accepted Answer

To provide the project manager with information on the status of work packages. The Checkpoint Report is produced by the Team Manager and sent to the Project Manager at a frequency defined in the Work Package. Its primary purpose is to provide the Project Manager with information on the status of the work package, including progress, issues, and any forecast deviations. This enables the Project Manager to monitor progress and take corrective action within the Controlling a Stage process.

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To request changes to the work package

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To inform the project board of the stage's overall progress

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To escalate any issues that cannot be resolved by the team manager

Question 15

Which of the following is an optional role in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Support role is optional and is only required when the project is large or complex enough to need administrative or specialist support. The PRINCE2 manual explicitly lists Project Support as a role that may be filled, whereas the Executive, Senior User, and Project Manager are mandatory roles on every project.

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Executive

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Senior User

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Project Manager