PRINCE2F Practice Test 16 — 15 Questions

Question 1

Which of the following is a key difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a modification to an agreed product; an Off-spec reports that an agreed product does not meet its specification. An RFC proposes a modification to an agreed product, while an Off-spec reports that an agreed product does not meet its specification. An RFC is proactive; an Off-spec is a deviation that has already occurred.

Answer

An RFC is always approved by the Project Board, while an Off-spec is always approved by the Change Authority

Answer

An RFC increases the project budget; an Off-spec decreases it

Answer

An Off-spec only applies to products not yet completed; an RFC applies only to completed products

Question 2

Based on the exhibit, what is the current risk exposure of risk R1?

Accepted Answer

Medium. Risk exposure is calculated as the product of probability and impact. In the exhibit, risk R1 has a probability of 'Medium' (0.3–0.7) and an impact of 'Medium' (0.3–0.7). Multiplying the midpoints (0.5 × 0.5 = 0.25) or using the ranges, the resulting exposure falls within the 'Medium' category on the PRINCE2 risk matrix. Therefore, the current risk exposure is correctly identified as Medium.

Answer

Low

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Very High

Answer

High

Question 3

What is the purpose of the Quality Review Technique?

Accepted Answer

To assess whether a product is complete and fit for purpose. The Quality Review Technique is a team-based review to assess whether a product meets its quality criteria.

Answer

To approve the project's quality management approach

Answer

To assign quality responsibilities to team members

Answer

To identify all quality control activities in the project

Question 4

Which TWO of the following are required components of the Product Description?

Accepted Answer

Purpose of the product. Options A and B are correct. The Product Description includes the purpose of the product and the quality criteria it must meet. It does not include a Gantt chart (that's part of the plan) or the change budget (financial). The product's cost is not a standard component.

Answer

Gantt chart for product development

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Change budget allocated to the product

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Cost of the product

Question 5

The Project Manager identifies that the project's approved Business Case is no longer viable. Which process should the Project Manager use to escalate this?

Accepted Answer

Controlling a Stage. The Project Manager should escalate via an Exception Report in Controlling a Stage (CS) or at a stage boundary. However, if within a stage, CS is the appropriate process to raise the exception.

Answer

Directing a Project

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Starting Up a Project

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Closing a Project

Question 6

What is the key difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance provides continuous independent oversight, while a quality review is a specific event to examine a product. Project Assurance is a continuous, independent oversight function that ensures the project remains viable and compliant with standards throughout its lifecycle, while a quality review is a specific, time-boxed event focused on examining a product's fitness for purpose. In PRINCE2, Project Assurance is a role (often assigned to the Project Board or a separate person) that provides objective checks, whereas a quality review is a technique within the quality management approach used to verify that a product meets its quality criteria. This distinction is fundamental because it separates ongoing governance from discrete product verification activities.

Answer

Project Assurance focuses on the Business Case, while a quality review focuses on the Project Plan

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Project Assurance is a role, while a quality review is a process in Managing a Stage Boundary

Answer

Project Assurance is performed by the Project Manager, while a quality review is performed by the Project Board

Question 7

Drag and drop the steps to manage a product delivery work package in PRINCE2 into the correct order.

Accepted Answer

Accept the Work Package, then Execute the Work Package, then Deliver the Products, then Obtain Approval for the Products, then Report Completion. Managing Product Delivery involves accepting the work package, executing the work, delivering the products, obtaining approval, and then reporting completion.

Answer

Execute the Work Package, then Accept the Work Package, then Deliver the Products, then Obtain Approval for the Products, then Report Completion

Answer

Accept the Work Package, then Execute the Work Package, then Obtain Approval for the Products, then Deliver the Products, then Report Completion

Answer

Accept the Work Package, then Deliver the Products, then Execute the Work Package, then Obtain Approval for the Products, then Report Completion

Question 8

Which process ensures that the project's products are formally handed over and the project is closed in a controlled way?

Accepted Answer

Closing a Project. The Closing a Project process is specifically designed to ensure that all project products are formally accepted, the project is evaluated, and resources are released in a controlled manner. It triggers the final stage of the project lifecycle, confirming that the project's objectives have been met and that the project can be closed in an orderly fashion.

Answer

Managing Product Delivery

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Directing a Project

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Managing a Stage Boundary

Question 9

A project is in the Initiating a Project process. Which management product defines how the project will be controlled?

Accepted Answer

Project Initiation Documentation. The PID contains all the approaches (risk, quality, change, communication) and the Project Plan, defining how the project will be controlled. The Project Plan is a component of the PID, but PID is the overall management product. Stage Plan is more detailed for a stage. Business Case justifies viability.

Answer

Business Case

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Project Plan

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Stage Plan

Question 10

An issue is raised stating that a product has been delivered but does not meet its agreed specification. What type of issue is this?

Accepted Answer

Off-specification. An off-specification (Off-spec) is the correct type of issue when a product has been delivered but does not meet its agreed specification. In PRINCE2, an off-specification is defined as a situation where a product should be produced according to its specification but is not, or where a product is delivered that does not meet its specification. This directly matches the scenario described.

Answer

Request for Change

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Risk

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Problem/Concern

Question 11

Who is responsible for providing assurance that the project is being conducted properly?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for providing assurance that the project is being conducted properly. This includes ensuring that the project remains viable, that risks are managed, and that the business case is still valid. The Project Board delegates day-to-day management to the Project Manager but retains overall accountability and oversight through assurance activities.

Answer

Project Support

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Project Manager

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Team Manager

Question 12

Who is responsible for authorizing the initiation of a project?

Accepted Answer

The Project Board. The Project Board authorizes initiation as part of the Directing a Project process.

Answer

The Executive

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The Project Manager

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The Senior User

Question 13

Which process ensures that products are delivered according to the Work Package requirements?

Accepted Answer

Managing Product Delivery. Managing Product Delivery (MP) is the process by which the Team Manager accepts and executes Work Packages and ensures products meet quality criteria.

Answer

Controlling a Stage

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Starting Up a Project

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Directing a Project

Question 14

A project is in the Closing a Project process. Which of the following is a required activity before the Project Board can authorize closure?

Accepted Answer

Prepare the End Project Report. The CP process includes preparing the End Project Report, Lessons Report, and confirming benefits review arrangements. The Project Board authorizes closure in the DP process.

Answer

Conduct a post-project benefits review

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Produce the Project Initiation Documentation

Answer

Create the Project Plan

Question 15

A project is in the Initiating a Project process. Which activity would typically be performed during this process?

Accepted Answer

Create the Project Plan and Stage Plans. Initiating a Project includes creating the Project Plan and Stage Plans. Appointing the Project Manager is done during Starting Up a Project. Producing the End Project Report is done during Closing a Project. Authorizing the next stage is done during Directing a Project.

Answer

Authorize the next stage

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Produce the End Project Report

Answer

Appoint the Project Manager