PRINCE2F Practice Test 13 — 15 Questions

Question 1

Which practice defines the project management team structure?

Accepted Answer

Organising. The Organising practice defines the project management team structure, including roles, responsibilities, and reporting lines. It establishes who is accountable for key decisions and how the team is organized to deliver the project. This is distinct from other practices that focus on justification, planning, or monitoring.

Answer

Business Case

Answer

Plans

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Progress

Question 2

A project manager is assigned to a project where the executive is often unavailable. Which role can act as a substitute for the executive when making business case decisions?

Accepted Answer

No role can substitute; the project should be escalated to the project board. In PRINCE2, the Executive is the single point of accountability for the business case and must approve any changes to it. If the Executive is unavailable, no other role can substitute for this authority; the project manager must escalate the decision to the full Project Board. This ensures that business justification decisions are never made without the accountable party or the collective board.

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Senior User

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Senior Supplier

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Project Assurance

Question 3

Which role is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is the correct answer because, in PRINCE2, this role is specifically tasked with providing an independent view of how the project is progressing, ensuring that it remains compliant with the PRINCE2 method and that management controls are being applied correctly. It is independent from the Project Manager and reports directly to the Project Board, focusing on objective oversight rather than day-to-day execution.

Answer

Team Manager

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Project Support

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Project Manager

Question 4

Which TWO of the following reports are produced by the Project Manager during the Controlling a Stage process?

Accepted Answer

Highlight Report. During Controlling a Stage, the Project Manager produces Highlight Reports and Exception Reports. Checkpoint Reports are produced by Team Managers during Managing Product Delivery. The End Stage Report is from Managing a Stage Boundary. The Lessons Report is from Closing a Project.

Answer

Lessons Report

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End Stage Report

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Checkpoint Report

Question 5

Which statement correctly describes the relationship between Project Assurance and quality review?

Accepted Answer

Project Assurance is a role; quality review is a technique. Project Assurance is a role within the PRINCE2 framework, responsible for ensuring that the project remains viable and compliant with its business case, while quality review is a technique used to assess the quality of products. The correct relationship is that Project Assurance is a role, and quality review is a technique, making option C correct. They are distinct concepts: one is a governance role, the other is a specific method for evaluating deliverables.

Answer

They are the same thing

Answer

Quality review is a part of Project Assurance

Answer

Project Assurance performs quality reviews

Question 6

Which TWO of the following are components of a Product Description?

Accepted Answer

Acceptance methods. Options B and E are correct. A Product Description includes acceptance methods and quality criteria. Lessons Report, stage boundaries, and risk budget are not components of a Product Description.

Answer

Lessons Report

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Stage boundaries

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Risk budget

Question 7

Which TWO of the following statements correctly describe the relationship between the Project Manager and Project Assurance?

Accepted Answer

Project Assurance is independent of the Project Manager. PRINCE2 mandates that Project Assurance is independent of the Project Manager to ensure objective oversight. Option C is correct because Project Assurance's primary role is to provide an independent view of the project's health, checking compliance with standards and business justification.

Answer

Project Assurance reports to the Project Manager

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The Project Manager can assign Project Assurance tasks to themselves if resources are limited

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The Project Manager can delegate Project Assurance duties to a Team Manager

Question 8

What is the key output of the 'Starting Up a Project' process?

Accepted Answer

Project Brief. The 'Starting Up a Project' process is the first process in PRINCE2, executed before the project is formally initiated. Its key output is the Project Brief, which provides a high-level overview of the project's justification, scope, and approach, enabling the Project Board to decide whether to proceed to the initiation stage.

Answer

Project Initiation Documentation

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Business Case

Answer

Stage Plan

Question 9

Drag and drop the steps of the PRINCE2 Controlling a Stage process into the correct order.

Accepted Answer

Authorize Work Packages, then Review Work Package Status, then Receive Completed Work Packages, then Review Stage Status, then Report Highlights, then Capture and Examine Issues and Risks, then Take Corrective Action, then Escalate Issues and Risks (if needed). Controlling a Stage includes authorizing work, reviewing progress, assessing stage status, reporting to the Project Board, and taking corrective action as needed.

Answer

Report Highlights, then Authorize Work Packages, then Review Work Package Status, then Receive Completed Work Packages, then Review Stage Status, then Capture and Examine Issues and Risks, then Take Corrective Action, then Escalate Issues and Risks (if needed)

Answer

Take Corrective Action, then Authorize Work Packages, then Review Work Package Status, then Receive Completed Work Packages, then Review Stage Status, then Report Highlights, then Capture and Examine Issues and Risks, then Escalate Issues and Risks (if needed)

Answer

Escalate Issues and Risks (if needed), then Authorize Work Packages, then Review Work Package Status, then Receive Completed Work Packages, then Review Stage Status, then Report Highlights, then Capture and Examine Issues and Risks, then Take Corrective Action

Question 10

Which report is prepared by the Team Manager and sent to the Project Manager at regular intervals?

Accepted Answer

Checkpoint Report. The Checkpoint Report is a progress report prepared by the Team Manager and sent to the Project Manager at regular intervals. Option A is incorrect because the End Stage Report is prepared by the Project Manager for the Project Board at the end of each stage. Option B is incorrect because the Exception Report is prepared by the Project Manager when tolerances are forecast to be exceeded. Option C is incorrect because the Highlight Report is prepared by the Project Manager for the Project Board at regular intervals.

Answer

End Stage Report

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Exception Report

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Highlight Report

Question 11

Which document records the quality checks to be performed on a product?

Accepted Answer

Product Description. The Product Description defines the product's purpose, composition, derivation, format, and the quality criteria it must meet. It also specifies the quality methods to be used and the quality skills required, which include the quality checks to be performed. Therefore, the Product Description is the document that records the quality checks for a product.

Answer

Project Plan

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Quality Register

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Risk Register

Question 12

In PRINCE2, what is the primary difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance ensures the project is on track; a quality review checks product quality.. Project Assurance and quality reviews serve distinct purposes in PRINCE2. Project Assurance is an independent oversight function that ensures the project remains viable, compliant, and on track against the business case and plans. A quality review, on the other hand, is a structured technique used to assess whether a specific product meets its defined quality criteria and is fit for purpose.

Answer

There is no difference; they are synonymous.

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team.

Answer

Project Assurance is a process; quality review is a role.

Question 13

The Project Board has approved an Exception Plan to recover from a budget overrun. The Project Manager updates the Project Plan. What else must the Project Manager update?

Accepted Answer

The Business Case. When an Exception Plan is approved to recover from a budget overrun, the Project Plan must be updated to reflect the new cost and schedule baselines. However, the Business Case must also be updated because the exception plan changes the project's forecast costs and benefits, which directly affects the justification for the project. PRINCE2 requires that the Business Case remains viable and approved whenever a significant deviation occurs, ensuring continued alignment with organizational objectives.

Answer

The Risk Register

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The Project Brief

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The Benefits Management Approach

Question 14

Which TWO of the following are true about the Managing Product Delivery process?

Accepted Answer

The Team Manager accepts a Work Package from the Project Manager. In PRINCE2, the Managing Product Delivery process is where the Team Manager executes the work defined in a Work Package. The Team Manager accepts the Work Package from the Project Manager (Option B) and then delivers the products, sending Checkpoint Reports to the Project Manager (Option D) to report progress. These two activities are core responsibilities within this process.

Answer

The Project Manager reports progress to the Project Board via Highlight Reports

Answer

The Project Board approves the Work Package

Answer

The Project Manager authorises the Work Package during the MP process

Question 15

A project team is about to begin the first stage of a project. The project board has approved the project initiation documentation. Which process should be used to authorize the work?

Accepted Answer

Directing a Project. After the PID is approved, the project board authorizes the work for the first stage via the Directing a Project process, specifically the 'Authorize the project' activity. This process provides the necessary authorization for the project manager to start the first stage. Initiating a Project produces the PID, but authorization to proceed is given by the project board through Directing a Project.

Answer

Starting Up a Project

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Managing Product Delivery

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Initiating a Project