PRINCE2F Practice Test 13 — 15 Questions

Question 1

Which product is produced during the Starting Up a Project process?

Accepted Answer

Project Brief. The Project Brief is the key output of SU. The PID is produced during IP.

Answer

End Stage Report

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Exception Report

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Project Initiation Documentation

Question 2

A project manager notices that team members from different departments are unclear about their roles and responsibilities. According to PRINCE2, which management product should be used to clarify this?

Accepted Answer

Project Initiation Documentation (PID). In PRINCE2, the Project Initiation Documentation (PID) provides a comprehensive baseline for the project, including defined roles and responsibilities. When team members are unclear about their roles, the PID is the management product that formally documents these assignments, ensuring everyone understands their accountabilities. This aligns with the PRINCE2 principle of 'defined roles and responsibilities' and the 'People' domain focus on organizational clarity.

Answer

Business Case

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Risk Register

Answer

Quality Register

Question 3

Refer to the exhibit. A project has just completed the Starting up a Project process and received authorization to initiate. Which process should the project manager execute next?

Accepted Answer

Initiating a Project. After the Starting up a Project process, the project has received authorization to initiate. The next logical step is to plan the project in detail, which is done in the Initiating a Project process. This process produces the Project Initiation Documentation (PID) and establishes a solid foundation for the project. Therefore, option C is correct.

Answer

Managing Product Delivery

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Controlling a Stage

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Directing a Project

Question 4

During which process are lessons for the project first recorded?

Accepted Answer

Starting Up a Project. In PRINCE2, the first formal recording of lessons occurs during the 'Starting Up a Project' process. This process includes the activity 'Capture Previous Lessons' (from the 'Learn from Experience' principle), where the project manager reviews lessons from similar previous projects and records them in the Lessons Log before the project is even initiated. This ensures that the project starts with the benefit of past experience.

Answer

Initiating a Project

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Managing a Stage Boundary

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Closing a Project

Question 5

What is the purpose of the Quality Register?

Accepted Answer

To record quality review results and quality check progress. The Quality Register is a PRINCE2 document used to record the results of quality reviews and the progress of quality checks. It provides a log of all quality activities, including who performed them, when, and the outcomes, ensuring that products meet their quality criteria. It is distinct from other registers like the Risk Register or Issue Register.

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To record project risks

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To record issues raised by the team

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To record lessons learned

Question 6

Which document describes the quality management approach for the project, including quality assurance and quality control activities?

Accepted Answer

Quality Management Approach. The Quality Management Approach is the correct document because it defines the project's quality management strategy, including both quality assurance (systematic checks to ensure the project is using appropriate processes) and quality control (specific activities to verify that products meet their quality criteria). This is a key PRINCE2 management product that sets out how quality will be planned, performed, and governed throughout the project lifecycle.

Answer

Quality Register

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Project Plan

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Product Description

Question 7

In PRINCE2, what is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC is a proposed change; an off-specification is a failure to meet a specified requirement. In PRINCE2, a Request for Change (RFC) is a formal proposal to change a product, baseline, or agreed scope, while an Off-specification is a formal notification that a product or deliverable does not meet its specified requirements. The key distinction is that an RFC is a proactive suggestion for change, whereas an Off-specification is a reactive report of a deviation or failure against an agreed specification.

Answer

There is no difference; they are synonyms

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An RFC is always approved; an off-specification is always rejected

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An RFC is about cost; an off-specification is about time

Question 8

Which process is used by the Project Board to authorise the start of a new stage?

Accepted Answer

Directing a Project. In PRINCE2, the Directing a Project (DP) process is owned by the Project Board and includes the activity 'Authorise a Stage or Exception Plan.' The Project Board uses DP to authorize the start of each new stage after reviewing the End Stage Report and Next Stage Plan produced by Managing a Stage Boundary. This is the governance checkpoint where the Board commits resources to the next stage.

Answer

Initiating a Project

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Question 9

Refer to the exhibit. According to PRINCE2, to whom should the Team Manager report the potential delay?

Accepted Answer

The Project Manager, Sarah Lee. In PRINCE2, the Team Manager is responsible for delivering the work package and reports to the Project Manager on progress, issues, and risks. The Project Manager (Sarah Lee) is the single point of contact for the Team Manager within the project management team. Therefore, any potential delay must be reported to the Project Manager, who will then escalate to the Project Board if necessary.

Answer

The Executive, John Smith

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The Project Assurance, Peter Black

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The Senior User, Mary Johnson

Question 10

Which process is responsible for appointing the Executive and the Project Manager?

Accepted Answer

Starting Up a Project. The Starting Up a Project (SU) process is the pre-project process where the Executive and Project Manager are appointed. This ensures the necessary roles are in place before the project is formally initiated.

Answer

Directing a Project

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Managing a Stage Boundary

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Initiating a Project

Question 11

An issue is raised that a product delivered by a supplier does not include a feature that was agreed in the product description. The Project Manager determines that the product is still usable without the feature. What type of issue is this?

Accepted Answer

Off-specification. An Off-specification is something that should be provided but is not (or is provided but does not meet specifications). A Request for Change is a proposed change. A Problem/Concern is a general issue. Here, the feature is missing, so it's an Off-specification.

Answer

Request for Change

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Problem/Concern

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Risk

Question 12

A project is in its Controlling a Stage process. The Team Manager reports that a Work Package is likely to be completed late. The Project Manager reviews the Stage Plan and sees that stage tolerance is not forecast to be exceeded. What should the Project Manager do?

Accepted Answer

Take corrective action within the tolerances delegated by the Project Board.. In the Controlling a Stage process, the Project Manager is responsible for taking corrective action to keep the stage within its tolerances. Since the stage tolerance is not forecast to be exceeded, the issue remains within the Project Manager's delegated authority, so they should take corrective action without escalating. Escalation is only required when tolerances are forecast to be breached.

Answer

Instruct the Team Manager to continue as planned.

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Close the stage early.

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Escalate to the Project Board via an Exception Report.

Question 13

Which PRINCE2 management product is used to capture lessons throughout the project?

Accepted Answer

Lessons Log. The Lessons Log is the PRINCE2 management product specifically designed to capture lessons as they occur throughout the project lifecycle. It is a dynamic repository where the project team records both positive and negative experiences, ensuring that lessons are not lost and can be reviewed at key points, such as stage boundaries and project closure.

Answer

End Project Report

Answer

Quality Register

Answer

Lessons Report

Question 14

Which TWO of the following are purposes of the Managing Product Delivery process?

Accepted Answer

To accept and execute Work Packages. Option B is correct because Managing Product Delivery is the process in which the Team Manager accepts Work Packages from the Project Manager and then executes the assigned work, ensuring the products are produced to the agreed requirements. Option E is correct because this process also covers delivering the completed products back to the Project Manager for approval and acceptance, closing the loop on the Work Package. Option A is incorrect because planning the next stage is part of Managing a Stage Boundary, not Managing Product Delivery. Option C is incorrect because managing stage boundaries is the purpose of the Managing a Stage Boundary process. Option D is incorrect because closing the project is the purpose of the Closing a Project process.

Answer

To plan the next stage

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To manage stage boundaries

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To close the project

Question 15

A project is using PRINCE2's product-based planning. What is the first step in this approach?

Accepted Answer

Create a product breakdown structure. Product-based planning starts with identifying the products (outputs) required, i.e., creating a Product Breakdown Structure.

Answer

Write a product description for each product

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Estimate the effort and duration for each activity

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Sequence the activities required to produce the products