PRINCE2F Practice Test 12 — 15 Questions

Question 1

A project is in the Controlling a Stage process. The project manager receives a request from a team manager to change the design specification because of a technical difficulty. The change would not affect the stage plan or the business case. What should the project manager do first?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Log the issue in the Issue Register and assess the impact. According to PRINCE2, when a team manager raises a technical difficulty that could result in a change, the project manager must first log it as an issue in the Issue Register. Only after logging and assessing the impact can the project manager decide on the appropriate response. Since the change does not affect the stage plan or business case, the project manager can handle it within the stage without escalating to the project board.

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Update the Risk Register and create a risk response

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Escalate the issue to the project board for a decision

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Instruct the team manager to proceed with the change

Question 2

The Project Board is considering whether to authorize the next stage. Which document provides the information needed for this decision?

Accepted Answer

End Stage Report. The End Stage Report is produced at the end of each stage and summarizes performance against the stage plan, business case, and risks, giving the Project Board the information it needs to decide whether to authorize the next stage. It is the formal input to the 'Authorize a Stage' activity.

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Highlight Report

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Checkpoint Report

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Exception Report

Question 3

Which of the following is an output of the Directing a Project process?

Accepted Answer

Authorization to initiate a project. The Directing a Project process is used by the Project Board to make key decisions and exercise overall control. One of its key outputs is the 'Authorization to initiate a project', which formally allows the Project Manager to proceed from the Starting Up a Project process into the Initiation Stage. This authorization is documented in the form of the Project Initiation Documentation. Therefore, option B is correct.

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Project Plan

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End Stage Report

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Work Package

Question 4

Which role manages the day-to-day execution of a Work Package?

Accepted Answer

Team Manager. The Team Manager is the role responsible for the day-to-day management of a Work Package within a PRINCE2 project. They report to the Project Manager and ensure that the work is completed according to the agreed tolerances, quality criteria, and schedule. This is defined in the PRINCE2 manual under the 'Organizing' theme, where the Team Manager is specifically tasked with coordinating the team's work and reporting progress.

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Project Support

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Senior User

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Project Manager

Question 5

Which of the following is NOT a role in the PRINCE2 project management team?

Accepted Answer

Project Sponsor. The PRINCE2 project management team structure includes the Project Board (Executive, Senior User, Senior Supplier), Project Manager, Team Manager, and optionally the Change Authority. The Project Sponsor is not a defined role in PRINCE2; instead, the Executive role fulfills the sponsorship responsibilities. Therefore, option A is correct as the role that does NOT exist in the PRINCE2 framework.

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Change Authority

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Team Manager

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Project Manager

Question 6

Which TWO documents are part of the Project Initiation Documentation?

Accepted Answer

Business Case. In PRINCE2, the Project Initiation Documentation (PID) is the baseline document set assembled during the Initiating a Project process, and the Business Case (option B) is a core component because it justifies the project's continued viability and is included in the PID's 'What is the business justification?' section. The Project Plan (option D) is also part of the PID, since it defines the project's scope, products, activities, resources, and tolerances and forms the baseline against which progress is measured. The Lessons Log (A), Quality Register (C), and Risk Register (E) are project registers/logs that are maintained alongside the project but are not themselves constituent documents of the PID.

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Lessons Log

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Quality Register

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Risk Register

Question 7

A project is in the Initiating a Project process. The project manager has drafted the project plan, but the project board requests that the project be broken into management stages. Which factor should primarily determine the number and length of management stages?

Accepted Answer

The points in the project where major risks and decisions are expected. In PRINCE2, management stages are defined by key decision points and major risks, not by arbitrary time intervals. The project board uses stage boundaries to reassess business justification, approve continued investment, and control exposure to risk. Therefore, the primary factor is where significant risks or decisions are anticipated, as this aligns with the PRINCE2 principle of managing by stages.

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The project manager's preference for short stages to monitor progress

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The availability of team members for each phase

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The need to keep costs low by minimizing stage boundaries

Question 8

Who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for the delivery of one or more Work Packages and reports progress to the Project Manager.

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Project Manager

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Senior User

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Project Support

Question 9

A project is in the Initiating a Project process. Which management product is defined as the key output of this process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key management product produced by the Initiating a Project process in PRINCE2. It consolidates the business case, project plan, risk, quality, and communication approaches, and forms the baseline against which the project is directed and controlled.

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End Project Report

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Benefits Review Plan

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Project Brief

Question 10

Which process is responsible for authorizing a Work Package?

Accepted Answer

Controlling a Stage. The Controlling a Stage process is where the Project Manager authorizes Work Packages, assigning work to the Team Manager and monitoring progress against the stage plan. It is one of the core activities of Controlling a Stage to authorize a Work Package once the stage is underway. This process ensures that work is only started when the Project Manager has confirmed it is within tolerance and properly defined.

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Managing Product Delivery

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Managing a Stage Boundary

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Directing a Project

Question 11

In PRINCE2, why is the Project Manager role separated from the Project Assurance role?

Accepted Answer

To ensure independent oversight of the project. Separation ensures independence and objectivity in assurance, preventing conflicts of interest where the PM would be checking their own work.

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To comply with regulatory requirements

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To reduce the cost of the project

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To allow the Project Manager to focus on team management

Question 12

Which document describes the quality criteria for a specific product?

Accepted Answer

Product Description. A Product Description is the document that defines a product's purpose, composition, derivation, quality criteria, and quality method. It is the reference for quality control activities on that specific product, so it is where the quality criteria for a product are documented.

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Project Product Description

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Quality Management Strategy

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Quality Register

Question 13

Which THREE of the following are steps in the PRINCE2 risk management procedure?

Accepted Answer

Plan. The risk management procedure steps are: Identify, Assess, Plan, Implement, Communicate.

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Monitor

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Analyze

Question 14

The Project Board is considering whether to approve an Exception Plan. Which process should they use to make this decision?

Accepted Answer

Directing a Project. The Project Board is responsible for making key decisions and exercising overall control over the project. When an Exception Plan is submitted, it is the Project Board's role to review and approve or reject it, which is a core activity of the 'Directing a Project' process. This process covers all high-level decision-making, including authorizing deviations from the plan.

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Managing a Stage Boundary

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Controlling a Stage

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Closing a Project

Question 15

Which PRINCE2 principle ensures that a project remains viable by requiring continuous justification of the project's objectives against the benefits?

Accepted Answer

Continued business justification. Continued business justification is the PRINCE2 principle that requires the project's business case to be reviewed and re-validated at every stage boundary and whenever a major change occurs. It ensures the project remains aligned with the organization's objectives and that the benefits still outweigh the costs and risks. If justification is lost, PRINCE2 mandates that the project be stopped rather than continued by inertia.

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Manage by stages

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Focus on products

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Tailor to suit the project environment