PRINCE2F Practice Test 12 — 15 Questions

Question 1

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose' — the product must meet the needs of the user. Option A is wrong because quality is not about cost efficiency but about meeting requirements. Option B is wrong because customer satisfaction is a broader concept; PRINCE2 focuses on fitness for purpose. Option D is wrong because 'zero defects' is not the PRINCE2 definition of quality; quality is about meeting stated needs, not necessarily achieving zero defects.

Answer

The lowest cost to produce

Answer

Customer satisfaction

Answer

Zero defects

Question 2

Which document is produced in the Initiating a Project process and defines how the project will be managed?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project and defines the project's approach, controls, and plans.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 3

What is the key difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance focuses on the project's compliance with PRINCE2, while a quality review focuses on product quality. Project Assurance is an independent check that the project is being conducted in compliance with PRINCE2 principles, themes, and processes, ensuring governance and control. A quality review, on the other hand, is a specific technique used to assess the quality of a product (e.g., a document or deliverable) against predefined quality criteria. Therefore, the key difference is that Project Assurance focuses on the project's overall adherence to PRINCE2, while a quality review focuses on the quality of a specific product.

Answer

There is no difference; they are synonymous

Answer

Project Assurance is a one-time activity, while quality reviews are continuous

Answer

Project Assurance is performed by the Project Manager, while a quality review is performed by the team

Question 4

Which THREE of the following statements about the PRINCE2 principle 'Manage by Exception' are correct?

Accepted Answer

Tolerances are set for each management level. Options B, C, and D are correct. Manage by Exception means each management level sets tolerances for the level below, and escalation occurs only when a tolerance is forecast to be exceeded. The Project Board sets stage tolerances for the Project Manager (B, D). If a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board (C). Option A is false because the Project Board sets project tolerances, not the Project Manager. Option E is false because management by exception does not eliminate reporting; it defines when escalation is needed — reports are still required for monitoring.

Answer

The Project Manager sets project tolerances for the Project Board

Answer

Management by exception means that no reports are required unless a tolerance is exceeded

Question 5

In PRINCE2, who is responsible for day-to-day management of the project within tolerances?

Accepted Answer

Project Manager. The Project Manager manages the project on a day-to-day basis within the tolerances set by the Project Board.

Answer

Team Manager

Answer

Project Support

Answer

Senior Responsible Owner

Question 6

What is the primary purpose of the Project Support role in PRINCE2?

Accepted Answer

To provide administrative support, such as maintaining files and tools. The Project Support role in PRINCE2 is specifically defined to provide administrative and clerical services to the project management team. This includes maintaining project files, tools, and configuration management records, ensuring that the project operates efficiently without burdening the project manager with routine tasks.

Answer

To provide independent assurance to the Project Board

Answer

To approve Work Packages

Answer

To manage the day-to-day activities of the project

Question 7

Which document describes the quality expectations and acceptance criteria for a project's products?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines how quality will be managed, including quality criteria and acceptance methods.

Answer

Product Description

Answer

Project Product Description

Answer

Quality Register

Question 8

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is for changing a product; an Off-specification is for a product that is not meeting its specification. A Request for Change (RFC) is a formal proposal to modify a product or process, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. In PRINCE2, an RFC seeks approval for a change, whereas an Off-spec identifies a deviation that must be resolved, often through a concession or corrective action.

Answer

An Off-specification is always a change requested by the supplier

Answer

A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

Answer

There is no difference; they are synonyms

Question 9

Which TWO of the following statements about the Directing a Project process are true?

Accepted Answer

The Project Board uses Directing a Project to authorize the initiation of the project. The Directing a Project process is used by the Project Board to make key decisions and exercise overall control, including authorizing the initiation of the project. The Project Board does not manage day-to-day work; that is the responsibility of the Project Manager via the Managing a Stage process.

Answer

The Project Manager uses Directing a Project to manage day-to-day work

Answer

Directing a Project only occurs at the start of the project

Answer

Directing a Project is the process for closing a project

Question 10

Which TWO of the following are components of a Business Case?

Accepted Answer

Major risks. A Business Case in PRINCE2 is the document that justifies the project's initiation and continued viability. Major risks are a component because they must be identified and assessed to determine if the project's potential rewards outweigh the threats. Expected benefits are also a core component, as they define the measurable improvements that the project is expected to deliver, forming the basis for the justification.

Answer

Configuration item records

Answer

Product descriptions

Answer

Project team structure

Question 11

What is the purpose of the Highlight Report?

Accepted Answer

To report stage progress to the Project Board. The Highlight Report is provided by the Project Manager to the Project Board at the end of each reporting period to summarize progress.

Answer

To report the end of a stage

Answer

To report team progress to the Project Manager

Answer

To report a forecast deviation

Question 12

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Risk Management Approach. IP produces the PID (which includes the Risk Management Approach) and the Project Plan, among others.

Answer

End Project Report

Answer

Exception Plan

Answer

Project Brief

Question 13

A project is forecast to exceed its cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. In PRINCE2, when a stage is forecast to exceed its cost tolerance, the Project Manager must escalate the issue to the Project Board by raising an Exception Report. This is because the Project Manager does not have authority to exceed the agreed tolerance; the Project Board must decide whether to approve a revised plan or take other corrective action. Option D correctly follows the PRINCE2 exception management process.

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Close the project immediately as the Business Case is no longer viable

Question 14

Which THREE of the following are roles in the Project Management Team according to PRINCE2?

Accepted Answer

Team Manager. The PRINCE2 project management team includes the Executive, Senior User, Senior Supplier, Project Manager, Team Manager, Project Assurance, and Project Support. The Project Board consists of the Executive, Senior User, and Senior Supplier. 'Project Sponsor' is not a PRINCE2 role; 'Steering Committee' is not a PRINCE2 term.

Answer

Steering Committee

Answer

Project Sponsor

Question 15

Which of the following is an output of the Directing a Project process?

Accepted Answer

Authorization to initiate a project. The Directing a Project process is used by the Project Board to make key decisions and exercise overall control. One of its key outputs is the 'Authorization to initiate a project', which formally allows the Project Manager to proceed from the Starting Up a Project process into the Initiation Stage. This authorization is documented in the form of the Project Initiation Documentation. Therefore, option B is correct.

Answer

Project Plan

Answer

End Stage Report

Answer

Work Package