MS-900 Practice Test 50 — 15 Questions

Question 1

A project manager needs a digital notebook where team members can capture meeting notes, add ink drawings using a stylus, and share content in real time. The solution must integrate with Microsoft Teams and support tagging for easy search. Which Microsoft 365 app is best suited?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

OneNote. OneNote is the best fit because it provides a digital notebook with support for ink drawings via stylus, real-time collaboration, and tagging for search. It integrates natively with Microsoft Teams through the OneNote tab, allowing team members to capture and share meeting notes directly within Teams channels.

Answer

Word Online

Answer

SharePoint Wiki

Answer

Microsoft Lists

Question 2

A project manager needs to create a shared workspace for a cross-functional team to manage tasks, share files, track deadlines, and have threaded conversations. Which Microsoft 365 app should be the primary platform for this workspace?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, threaded conversations, file sharing, task management (via integrated Planner or Tasks by Planner and To Do), and deadline tracking into a single shared workspace. Unlike SharePoint, which is a document management and intranet platform, Teams provides a real-time collaboration hub with persistent threaded conversations and direct task assignment capabilities, making it ideal for cross-functional team coordination.

Answer

Microsoft SharePoint

Answer

Microsoft Planner

Answer

Microsoft To Do

Question 3

A project team needs to create a central workspace where they can store project documents, assign tasks, track a shared calendar of milestones, and have threaded discussions about each item. The solution must integrate directly with Microsoft Teams. Which Microsoft 365 service provides this out-of-the-box?

Accepted Answer

SharePoint Online. SharePoint Online provides a central workspace with document libraries for storing project documents, task lists for assignment, shared calendars for milestones, and discussion boards for threaded conversations. It integrates natively with Microsoft Teams via the SharePoint tab, allowing the team to access all these features directly within the Teams interface without additional configuration.

Answer

Microsoft Lists

Answer

Planner

Answer

Project Online

Question 4

A sales manager wants to create an interactive dashboard that visualizes the sales pipeline, customer interactions, and team performance. The data resides in Dynamics 365. The manager needs to build the dashboard quickly without coding and share it with the team. Which Microsoft 365 app should they use?

Accepted Answer

Power BI. Power BI is the correct choice because it is a business analytics service that enables users to create interactive dashboards and visualizations from data sources like Dynamics 365 without writing code. It supports quick data modeling, real-time updates, and easy sharing with team members via Power BI service or embedded reports, meeting the manager's need for speed and collaboration.

Answer

Power Apps

Answer

Power Automate

Answer

Power Virtual Agents

Question 5

A marketing team needs a shared workspace where they can store documents, manage a shared calendar, conduct video meetings, and collaborate on announcements. They want this workspace to be integrated with other Microsoft 365 apps. Which Microsoft 365 service is best suited for this requirement?

Accepted Answer

Microsoft Teams. Microsoft Teams is best suited because it provides a shared workspace that integrates document storage (via SharePoint), a shared calendar (via Exchange), video meetings (via Teams meetings), and collaboration on announcements (via channel posts and the Announcement app), all within a single interface that natively integrates with other Microsoft 365 apps.

Answer

Yammer

Answer

SharePoint

Answer

Microsoft Stream

Question 6

A project team uses Microsoft Teams and wants to create a shared space where they can track tasks, deadlines, and assign work items without leaving Teams. Which Microsoft 365 app should be integrated into Teams for this purpose?

Accepted Answer

Microsoft Planner. Microsoft Planner is the correct choice because it provides a lightweight, Kanban-style task management solution that integrates directly into Microsoft Teams via the Planner tab. This allows the project team to create, assign, and track tasks with deadlines and progress indicators without leaving the Teams interface, fulfilling the requirement for a shared workspace for work items.

Answer

Microsoft Project Online

Answer

Microsoft To Do

Answer

Microsoft Lists

Question 7

A sales team needs to create a shared workspace where they can store customer documents, collaborate on a lead list, track follow-ups on a shared calendar, and hold video meetings with customers. Which Microsoft 365 service provides all these capabilities in a single, integrated experience?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct answer because it provides a single, integrated workspace that combines persistent chat, file storage (via SharePoint), collaborative editing on lists (via SharePoint or Planner), a shared calendar, and built-in video meetings. This eliminates the need to switch between separate apps for each task, fulfilling all the sales team's requirements in one experience.

Answer

Microsoft Viva Engage

Answer

SharePoint Online

Answer

OneNote

Question 8

During requirements gathering, an IT manager says the organization must create an approval workflow between SharePoint and Teams without writing code. Microsoft 365 app or service is the best fit?

Accepted Answer

Power Automate. Power Automate is the correct choice because it provides a low-code/no-code platform for creating automated workflows that integrate SharePoint and Teams. It allows you to trigger actions based on events in SharePoint (e.g., a new item added to a list) and then perform subsequent actions in Teams (e.g., posting an approval request in a channel). This directly meets the requirement to build an approval workflow without writing code.

Answer

Microsoft Purview Audit

Answer

Microsoft Forms

Answer

Microsoft Planner

Question 9

A marketing team wants to create a visual task board to track campaign activities, assign owners, and set deadlines. They do not need subtasks or dependencies. Which Microsoft 365 app is most suitable?

Accepted Answer

Microsoft Planner. Microsoft Planner is the most suitable app because it provides a visual Kanban-style task board specifically designed for team collaboration, allowing users to create tasks, assign owners, set deadlines, and track progress without requiring subtasks or dependencies. It integrates seamlessly with Microsoft Teams and other Microsoft 365 services, making it ideal for lightweight project management like campaign tracking.

Answer

Microsoft Project

Answer

Microsoft To Do

Answer

Microsoft Lists

Question 10

Which TWO of the following are key capabilities of Microsoft Purview Communication Compliance? (Choose two.)

Accepted Answer

Detect and respond to inappropriate messages. Option A is correct because Microsoft Purview Communication Compliance is specifically designed to detect potentially inappropriate, harassing, or offensive messages across channels like Teams, Exchange, and Viva Engage, and to let reviewers investigate and remediate them with actions such as tagging, notifying, or escalating. Option D is correct because the same solution supports regulatory compliance use cases by monitoring communications for policy violations tied to regulations (for example, FINRA, HIPAA, or insider trading), using trainable classifiers, sensitive information types, and review workflows. Option B is not a capability of Communication Compliance; multifactor authentication is enforced through Microsoft Entra ID (Conditional Access / authentication methods), not through communication monitoring policies. Option C is not part of Communication Compliance; retention labels are configured in Microsoft Purview Data Lifecycle Management / Records Management to govern how long content is kept. Option E is not a Communication Compliance feature; blocking external email forwarding is handled by Exchange Online transport rules, Defender for Office 365 anti-spam/anti-phishing policies, or DLP, not by Communication Compliance's detection-and-review model.

Answer

Enforce multifactor authentication

Answer

Configure retention labels

Answer

Block external email forwarding

Question 11

During requirements gathering, an IT manager says the organization must make document protection persist after a file is downloaded or emailed. Microsoft security, identity, or compliance capability should it use?

Accepted Answer

Sensitivity labels with encryption. Sensitivity labels with encryption (via Microsoft Purview Information Protection) apply persistent protection that travels with the file — even after download or email — because the encryption and usage rights are embedded in the document itself. This ensures that protection persists regardless of where the file goes, satisfying the requirement.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

Microsoft Stream

Question 12

A company wants to prevent users from sharing documents that contain credit card numbers via email. When a user attempts to share such a document, they should see a policy tip explaining the restriction and the share should be blocked. Which Microsoft Purview solution should the compliance team configure?

Accepted Answer

Data Loss Prevention (DLP) policy. Microsoft Purview Data Loss Prevention (DLP) policies are specifically designed to detect sensitive information types—such as credit card numbers—in documents and emails, and then automatically block sharing while displaying a policy tip to the user. This matches the requirement exactly: DLP can inspect content for credit card patterns using built-in sensitive info types (e.g., Credit Card Number), enforce actions like 'Block' with an overridable policy tip, and apply to Exchange Online, SharePoint, OneDrive, and Teams. Retention policies only manage data lifecycle, not content-based blocking.

Answer

Retention policy

Answer

Sensitivity label

Answer

Information Barriers

Question 13

An organization decides to implement Microsoft 365 Business Premium. The security team wants to ensure that all devices accessing company data are compliant with security policies. Which service should they use?

Accepted Answer

Microsoft Intune. Microsoft Intune is the mobile device management (MDM) and mobile application management (MAM) service within Microsoft 365 that enforces compliance policies on devices accessing corporate data. It allows administrators to define security requirements such as PIN, encryption, OS version, and jailbreak/root detection, and then conditionally grant access only to compliant devices. Intune integrates with Microsoft Entra ID to evaluate device compliance during authentication, ensuring that only devices meeting security policies can access company resources.

Answer

Microsoft Defender for Office 365

Answer

Microsoft Entra ID

Answer

Microsoft Purview

Question 14

A non-profit organization with 50 employees needs business-grade email, online versions of Office apps, and 1 TB of cloud storage per user. They have a very limited budget and are eligible for Microsoft's non-profit program. Which Microsoft 365 plan provides these features at the lowest cost?

Accepted Answer

Microsoft 365 Business Basic (non-profit). Microsoft 365 Business Basic (non-profit) includes Exchange Online email, web/mobile versions of Office apps, and 1 TB of OneDrive storage per user at the lowest non-profit price point. It matches every stated requirement — business email, online Office apps, and 1 TB cloud storage — without paying for desktop Office licenses the non-profit does not need.

Answer

Microsoft 365 Business Standard (non-profit)

Answer

Microsoft 365 E1 (non-profit)

Answer

Microsoft 365 E3 (non-profit)

Question 15

A sales team needs to manage leads, track customer interactions, and automate follow-up emails. They also want to collect customer feedback through surveys. Which two Microsoft 365 apps should they adopt for these requirements? (Choose two.)

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is a customer relationship management (CRM) application that provides lead management, customer interaction tracking, and automated follow-up email workflows. Microsoft Forms enables the creation and distribution of surveys to collect customer feedback, with responses automatically stored in Excel for analysis.

Answer

Microsoft Stream

Answer

Microsoft Planner