MS-900 Practice Test 36 — 15 Questions

Question 1

A department head asks which Microsoft 365 option should be used to find Microsoft 365 training and adoption guidance. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Microsoft Learn and adoption resources. Microsoft Learn and adoption resources are specifically designed to provide training, documentation, and adoption guidance for Microsoft 365. This includes step-by-step learning paths, interactive modules, and deployment guides that help organizations plan and execute user adoption strategies, directly matching the department head's request.

Answer

Microsoft Stream

Answer

Microsoft Forms

Answer

Microsoft Whiteboard

Question 2

A tenant administrator is advising a department that wants to keep services available during a hardware failure. Cloud concept or benefit best matches this requirement?

Accepted Answer

High availability. High availability (C) is the correct answer because it directly addresses the requirement to keep services available during a hardware failure. High availability refers to a system's ability to remain operational and accessible despite component failures, typically achieved through redundancy, failover clustering, and load balancing. In Microsoft 365, this is implemented via redundant infrastructure across multiple datacenters and automatic failover mechanisms, ensuring service continuity without manual intervention.

Answer

Microsoft Planner

Answer

Data Loss Prevention (DLP)

Answer

Sensitivity labels

Question 3

A company is planning to migrate its collaboration tools to Microsoft 365. They need a solution for real-time document co-authoring, instant messaging, and video conferencing, all in one integrated platform. Which two Microsoft 365 services should they use? (Choose two.)

Accepted Answer

Microsoft SharePoint. Microsoft SharePoint is correct because it provides the document storage and versioning infrastructure that enables real-time co-authoring of documents (e.g., Word, Excel, PowerPoint) via the Office Online Server integration. Microsoft Teams is correct because it integrates instant messaging, persistent chat, and video conferencing (using the underlying Skype for Business Online technology) with SharePoint and OneDrive for seamless file sharing and co-authoring within the same interface.

Answer

Microsoft OneDrive

Answer

Microsoft Stream

Question 4

A compliance administrator needs to apply encryption and usage restrictions to confidential documents. Which Microsoft 365 capability is the best fit?

Accepted Answer

Sensitivity labels. Sensitivity labels from Microsoft Purview Information Protection are the correct choice because they allow the compliance administrator to apply both encryption and usage restrictions (such as 'Do Not Forward' or custom permissions) directly to confidential documents. This capability integrates with Microsoft 365 apps to enforce protection persistently, even when the document is shared outside the organization.

Answer

OneDrive sync client

Answer

Microsoft Bookings

Answer

Microsoft Teams live events

Question 5

Refer to the exhibit. The exhibit shows a Conditional Access policy. Which requirement does this policy enforce?

Accepted Answer

Users must provide MFA and use a compliant device.. The policy enforces that users must provide MFA and use a compliant device. In Conditional Access, when both 'Require multi-factor authentication' and 'Require device to be marked as compliant' are selected under Grant controls, the user must satisfy both conditions to gain access.

Answer

Users from trusted IPs are blocked.

Answer

Users must provide MFA only.

Answer

Users must provide MFA or use a compliant device.

Question 6

A company wants to automate a business process where an approval request is sent to a manager when a new employee is added to the HR system. The HR system is a custom list in SharePoint Online. The process should run without any custom code. Which Microsoft 365 tool should they use to create this automation?

Accepted Answer

Microsoft Power Automate. Microsoft Power Automate is the correct tool because it is designed specifically for creating automated workflows between apps and services without custom code. In this scenario, Power Automate can use a trigger (e.g., 'When an item is created or modified' in SharePoint) to send an approval request to a manager, fully meeting the requirement for a no-code solution.

Answer

Microsoft Power Apps

Answer

Microsoft SharePoint Designer

Answer

Microsoft Visio

Question 7

A manager wants to set up a daily automated reminder email to employees who have not completed a mandatory training video in Microsoft Stream. The reminder should stop once the training is marked complete. Which Microsoft 365 tool should the manager use?

Accepted Answer

Power Automate. Power Automate is the correct tool because it can create an automated workflow that queries Microsoft Stream (or a connected system like SharePoint or a custom list) for employees who have not completed the training, sends a daily reminder email, and stops when the training status changes to 'complete'. This leverages triggers like 'Recurrence' and conditions based on data from Stream or a related data source.

Answer

Microsoft Forms

Answer

SharePoint Designer

Answer

Viva Learning

Question 8

A company wants to securely share a large video file (2 GB) with an external partner without using email attachments. Which Microsoft 365 service should they use?

Accepted Answer

Microsoft OneDrive. Microsoft OneDrive is the correct choice because it allows sharing large files (up to 250 GB per file) via secure, expiring links with external users, without relying on email attachments. It integrates with Microsoft Entra ID for access control and supports granular permissions like view or edit, making it ideal for ad-hoc external file sharing.

Answer

Microsoft SharePoint

Answer

Microsoft Teams

Answer

Microsoft Stream

Question 9

A tenant administrator applies the above configuration for Microsoft 365 Copilot. What is the result of this configuration?

Accepted Answer

Copilot will be enabled but will only use data from SharePoint and OneDrive; Exchange and Teams data are excluded.. The configuration shows that the 'Copilot' toggle is enabled, but the 'Data sources' section explicitly lists only SharePoint and OneDrive, with Exchange and Teams unchecked. This means Copilot will be active for users but will only index and retrieve data from SharePoint and OneDrive, excluding emails and Teams messages. The empty GraphConnectors list further confirms no external data sources are connected, but this does not disable Copilot itself.

Answer

Copilot will be enabled for all users and will access data from all Microsoft 365 services.

Answer

Copilot will be disabled because GraphConnectors is empty.

Answer

Copilot will only work for users in the European Union.

Question 10

A company uses cloud resources and notices that their monthly bill is based on the exact amount of storage and compute hours they consumed. They did not pay for any fixed, unused capacity. Which cloud characteristic does this describe?

Accepted Answer

Measured service. Measured service is the cloud characteristic that enables usage-based billing, where customers pay only for the resources they actually consume (e.g., storage GB-hours, compute vCPU-hours) without any upfront or fixed costs for idle capacity. This is implemented through metering capabilities at the hypervisor or resource provider level, which track consumption in granular units and feed into billing systems. The scenario explicitly describes paying for exact consumption, which aligns directly with the pay-per-use model of measured service.

Answer

Rapid elasticity

Answer

Resource pooling

Answer

On-demand self-service

Question 11

A non-profit organization uses Microsoft 365 Business Basic. They have 50 staff members who need to collaborate on documents in real time. The executive director wants to set up a centralized repository for all organizational policies that can be accessed by staff both online and offline on their mobile devices. Which solution should the organization use?

Accepted Answer

Create a SharePoint Online document library with versioning and enable offline sync.. SharePoint Online document libraries support versioning, granular permissions, and offline sync via the OneDrive sync client or mobile app, making them ideal for a centralized, always-accessible policy repository. This meets the requirements for real-time collaboration and offline access on mobile devices.

Answer

Store documents in Exchange Online mailboxes as attachments.

Answer

Create a Microsoft Teams team with a channel for policies and use the Files tab.

Answer

Use OneDrive for Business shared folders for each policy document.

Question 12

Litware Inc. is a law firm that uses Microsoft 365 E5. They have a requirement to preserve all communications between attorneys and clients as legal hold for ongoing litigation. The legal team needs to identify and preserve all relevant emails and documents from specific users. The preservation should be indefinite until the hold is released. The IT team has enabled Litigation Hold for the mailboxes of the involved users. However, the legal team also needs to preserve documents in SharePoint Online and OneDrive for Business. What should you do to preserve the documents?

Accepted Answer

Create an eDiscovery case and place a hold on the relevant SharePoint sites and OneDrive accounts.. A eDiscovery hold can be placed on specific sites and mailboxes for a specific case. Option A (Litigation Hold) only applies to mailboxes, not SharePoint/OneDrive. Option B (retention policy) is for time-based retention, not indefinite hold. Option D (label) does not preserve content permanently.

Answer

Create a retention policy in Microsoft Purview to retain all documents in the involved sites for 10 years.

Answer

Enable Litigation Hold for the users' OneDrive for Business accounts.

Answer

Apply a retention label to all documents in the involved sites.

Question 13

South Ridge School District uses Microsoft 365 Education A5. They have 10,000 students and 1,000 staff. The district wants to ensure that student data is protected and that only authorized staff can access student records. They also need to comply with FERPA (Family Educational Rights and Privacy Act). The IT team has created security groups for teachers, administrators, and support staff. They want to restrict access to a specific SharePoint site containing student records to only the teachers group. Additionally, they want to prevent teachers from sharing the site with external users. What should you configure?

Accepted Answer

In the SharePoint site settings, set the site permissions to 'Only members of the Teachers group can access' and set external sharing to 'Only people in your organization'.. Sharing controls in SharePoint site settings can be used to limit access to specific groups and disable external sharing. Option B (private channel) is for Teams, not SharePoint. Option C (sensitivity label) can restrict access but is not site-specific. Option D (site collection admin) does not restrict sharing.

Answer

Apply a sensitivity label to the site that restricts access to the teachers group.

Answer

Add the teachers group as site collection administrators.

Answer

Create a private channel in Microsoft Teams for teachers only.

Question 14

An organization with 10,000 users is planning to deploy Microsoft 365. They need to minimize monthly costs while ensuring all users have access to Exchange Online, SharePoint Online, Teams, and Microsoft Copilot for Microsoft 365. Which licensing approach should they adopt?

Accepted Answer

Purchase Microsoft 365 E3 for all users and add Copilot licenses. Microsoft 365 E3 provides the core enterprise-grade capabilities for Exchange Online, SharePoint Online, and Teams for all 10,000 users, while Copilot for Microsoft 365 can be added as an add-on license only for the users who need it, minimizing monthly costs. This approach avoids paying for premium features (like advanced security in E5) or unnecessary Copilot licenses across the entire user base, aligning with the requirement to minimize costs while ensuring all users have the required services.

Answer

Purchase Microsoft 365 E3 for most users and Copilot for a subset

Answer

Purchase Microsoft 365 E5 for all users

Answer

Purchase Microsoft 365 Business Premium for all users and add Copilot licenses

Question 15

A business needs staff to access Microsoft 365 services from different locations using only an internet connection. Which cloud benefit is being used?

Accepted Answer

Broad network access. Broad network access is a core characteristic of cloud computing defined by NIST SP 800-145. It means that resources are available over the network and can be accessed by standard client platforms (e.g., laptops, tablets, smartphones) using only an internet connection, without requiring a dedicated private link or on-premises hardware. In this scenario, staff accessing Microsoft 365 from different locations via the internet directly demonstrates broad network access.

Answer

Capital expenditure spending

Answer

Manual provisioning

Answer

Server virtualization only