MS-900 Practice Test 33 — 15 Questions

Question 1

A sales team uses Microsoft Teams for collaboration. They need to securely share large files (up to 15 GB) with external partners without requiring the partners to sign in. Which Microsoft 365 service should they use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

OneDrive for Business. OneDrive for Business allows users to share files with external partners via a secure link that does not require the partner to sign in, and supports file sizes up to 250 GB (including the 15 GB requirement). This meets the need for large file sharing without authentication, leveraging OneDrive's external sharing capabilities with anonymous guest links.

Answer

Microsoft Lists

Answer

Microsoft Stream

Answer

SharePoint Online

Question 2

A marketing team needs to temporarily increase their cloud storage capacity from 5 TB to 10 TB for a product launch. They can perform this change themselves through a web portal without contacting the cloud provider. Which cloud characteristic does this scenario demonstrate?

Accepted Answer

On-demand self-service. This scenario demonstrates on-demand self-service because the marketing team can provision and manage their own cloud storage capacity increase from 5 TB to 10 TB through a web portal without any human interaction with the cloud provider. This is a core NIST-defined characteristic where users can unilaterally provision computing resources as needed automatically, requiring no service provider intervention.

Answer

Rapid elasticity

Answer

Measured service

Answer

Resource pooling

Question 3

A compliance-aware administrator is selecting the right Microsoft 365 capability to create dashboards showing sales and operational trends from multiple data sources. Microsoft 365 app or service is the best fit?

Accepted Answer

Power BI. Power BI is the correct choice because it is a business analytics service that enables users to create interactive dashboards and reports by connecting to multiple data sources, including Excel, SQL databases, and cloud services. It provides built-in data transformation, visualization, and sharing capabilities, making it ideal for aggregating sales and operational trends into a single dashboard.

Answer

Microsoft Purview Audit

Answer

Microsoft Planner

Answer

Microsoft Forms

Question 4

A company wants to automate approval workflows for expense reports. Which Microsoft 365 service should they use?

Accepted Answer

Power Automate. Power Automate is the correct service because it provides workflow automation capabilities, including the ability to create approval workflows for expense reports. It integrates with various Microsoft 365 services and third-party apps, allowing users to design automated processes that trigger approvals based on specific conditions, such as submission of an expense report via email or SharePoint.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

SharePoint

Question 5

A marketing manager wants to create a mobile-friendly app that field sales representatives can use to submit expense reports with photos of receipts. The app should automatically save the data to a SharePoint list and send an email notification to the manager. Which two Microsoft 365 technologies should the developer use to build this solution? (Choose two.)

Accepted Answer

Microsoft Power Apps. Microsoft Power Apps is correct because it enables rapid development of mobile-friendly apps with minimal code, allowing field sales representatives to capture expense data and receipt photos directly from their devices. It integrates seamlessly with SharePoint lists for data storage, making it the ideal low-code platform for this custom business app.

Answer

Microsoft SharePoint

Answer

Microsoft Power BI

Question 6

A compliance-aware administrator is selecting the right Microsoft 365 capability to explain why providers can lower unit costs by operating at large scale. Cloud concept or benefit best matches this requirement?

Accepted Answer

Economies of scale. Economies of scale is the correct answer because it directly describes the cost advantage that cloud providers achieve by operating at massive scale. By aggregating compute, storage, and network resources across millions of customers, providers like Microsoft can spread fixed costs (data centers, hardware, cooling, staffing) over a larger base, reducing the per-unit cost for each tenant. This is a foundational cloud concept, not a specific security or productivity feature.

Answer

Sensitivity labels

Answer

Microsoft Planner

Answer

Data Loss Prevention (DLP)

Question 7

A marketing team needs to create a professional-looking newsletter that includes embedded videos, images, and links to documents. The newsletter should be viewable on any device and allow team members to collaborate on the content. Which Microsoft 365 app is best suited for this purpose?

Accepted Answer

Sway. Sway is the correct choice because it is specifically designed for creating interactive, web-based reports and newsletters that can embed videos, images, and links to documents. It provides responsive design that automatically adapts to any device, and it supports real-time collaboration through sharing a link, allowing team members to co-author content.

Answer

Word Online

Answer

Publisher

Answer

OneNote

Question 8

Which THREE Microsoft 365 services are part of Microsoft Defender XDR (Extended Detection and Response)? (Select three.)

Accepted Answer

Microsoft Defender for Endpoint. Microsoft Defender XDR (Extended Detection and Response) is a unified security suite that correlates signals across endpoints, identities, and email/collaboration. Microsoft Defender for Endpoint is correct because it provides endpoint detection and response (EDR) capabilities, collecting telemetry from Windows, macOS, Linux, Android, and iOS devices to detect and remediate advanced threats.

Answer

Microsoft Purview

Answer

Microsoft Sentinel

Question 9

A department asks for the Microsoft 365 service best suited for department document libraries with version history. Which service should they use? The design must avoid adding custom operational scripts.

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides document libraries with built-in version history, allowing users to track, restore, and manage previous versions of documents without any custom scripting. This service is designed for collaborative document management and meets the requirement of avoiding custom operational scripts.

Answer

Microsoft Purview Compliance Manager

Answer

Microsoft Entra Privileged Identity Management

Answer

Microsoft Defender for Endpoint

Question 10

A project manager needs to create a detailed project schedule with a Gantt chart view, task dependencies, critical path analysis, and milestones. The schedule must be shared with team members who can update their tasks, and the manager wants to track progress against a baseline. Which Microsoft 365 app is specifically designed for this type of project management?

Accepted Answer

Microsoft Project. Microsoft Project is the correct answer because it is specifically designed for advanced project management, offering native support for Gantt charts, task dependencies, critical path analysis, milestones, baseline tracking, and collaborative task updates. Unlike simpler tools, Project provides the scheduling engine and analytical capabilities required for detailed, enterprise-grade project plans.

Answer

Microsoft Lists

Answer

Microsoft Planner

Answer

Microsoft Excel

Question 11

A tenant administrator is advising a department that wants to use Microsoft 365 and another public cloud provider for different workloads. Cloud concept or benefit best matches this requirement?

Accepted Answer

Multi-cloud. C is correct because multi-cloud refers to using multiple public cloud providers (e.g., Microsoft 365 and another provider like AWS or Google Cloud) for different workloads, which directly matches the requirement. This allows the organization to avoid vendor lock-in, optimize costs, and leverage best-of-breed services across clouds.

Answer

Microsoft Planner

Answer

Sensitivity labels

Answer

Data Loss Prevention (DLP)

Question 12

A company needs to provide external partners with access to a specific SharePoint Online site without granting them access to the entire tenant. Which approach should the administrator use?

Accepted Answer

Configure SharePoint Online external sharing and invite partners as authenticated users. SharePoint Online external sharing allows administrators to invite external users as authenticated guests who can access only the specific site they are invited to, without gaining access to the entire tenant. This is achieved by configuring site-level sharing settings to 'New and existing guests' and sending an invitation that requires the external partner to authenticate with a Microsoft account or Microsoft Entra ID credentials, ensuring granular access control.

Answer

Create an Azure AD B2C tenant for partners

Answer

Use anonymous sharing links for the site

Answer

Add partners as guests in Microsoft Teams and share the site from Teams

Question 13

An organization uses Microsoft Viva Learning to provide training content. They want to ensure that only employees in the Sales department see sales-specific courses. Which feature should they use?

Accepted Answer

Create learning paths and assign them to the Sales department group in Viva Learning.. Viva Learning allows administrators to create learning paths and assign them to specific Microsoft 365 groups, such as the Sales department group. This ensures that only members of that group see the assigned sales-specific courses, providing targeted content delivery without affecting other users' views.

Answer

Set permissions on the SharePoint site hosting the courses.

Answer

Configure Viva Connections dashboard to show only Sales courses.

Answer

Use Viva Topics to tag courses and let users discover them.

Question 14

A compliance manager wants a dashboard that maps Microsoft 365 controls to regulatory standards and gives recommended improvement actions. Which portal capability should they use?

Accepted Answer

Microsoft Purview Compliance Manager.. Microsoft Purview Compliance Manager is the correct portal because it provides a centralized dashboard that maps Microsoft 365 controls to regulatory standards (e.g., ISO 27001, NIST, GDPR) and generates recommended improvement actions with implementation steps. It uses built-in assessments and control scoring to track compliance posture, directly meeting the compliance manager's need for a regulatory mapping and action-oriented dashboard.

Answer

Microsoft Defender for Endpoint.

Answer

Exchange admin center message trace.

Answer

Microsoft Viva Connections.

Question 15

A company uses a cloud provider that charges them only for the actual storage and compute resources they consume each month. They can start or stop machines at any time and are billed precisely for what they use. Which cloud computing characteristic does this billing model demonstrate?

Accepted Answer

Measured service. The billing model described—paying only for actual storage and compute resources consumed, with the ability to start/stop machines at any time—directly demonstrates 'Measured service'. This characteristic, defined by NIST SP 800-145, means cloud systems automatically control and optimize resource usage by leveraging a metering capability at some level of abstraction appropriate to the type of service (e.g., storage, processing, bandwidth, active user accounts). Usage is monitored, controlled, and reported, providing transparency for both the provider and consumer.

Answer

Rapid elasticity

Answer

On-demand self-service

Answer

Resource pooling