MS-900 Practice Test 28 — 15 Questions

Question 1

A project team needs to collaborate on forms-based surveys and quizzes and co-author related Office files. Which two Microsoft 365 capabilities are most relevant?

Accepted Answer

SharePoint Online document storage. SharePoint Online provides document storage and co-authoring capabilities, enabling team members to simultaneously edit Office files (e.g., Word, Excel, PowerPoint) stored in document libraries. Microsoft Forms allows the team to create forms-based surveys and quizzes, with responses automatically collected and easily exportable to Excel for analysis.

Answer

Exchange anti-malware policy

Answer

Microsoft Purview eDiscovery case

Question 2

A manager wants to create a team site to collaborate with external partners on a project. They need to share documents with external users and control permissions. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides team sites with granular permission controls, including the ability to share documents with external users via secure links or direct invitations. It supports external sharing at the site level, allowing the manager to collaborate with partners while maintaining control over permissions and document access.

Answer

Microsoft Viva Connections

Answer

Microsoft Teams

Answer

OneDrive for Business

Question 3

A hospital uses Microsoft 365 E5. They need to archive patient emails for 7 years and enable legal hold for ongoing litigation. Which two Microsoft Purview features should they use? (Select TWO.)

Accepted Answer

Retention policies. Retention policies (B) are correct because they allow the organization to define rules that preserve patient emails for a specific duration, such as 7 years, to meet regulatory compliance requirements. Litigation hold (C) is correct because it preserves all mailbox content, including deleted items, in its original state for the duration of ongoing litigation, preventing any alteration or deletion.

Answer

Sensitivity labels

Answer

Data Lifecycle Management

Answer

eDiscovery

Question 4

An organization wants to provide employees with a personalized news feed from internal and external sources. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Viva Engage. Microsoft Viva Engage (formerly Yammer) is the correct app because it provides a personalized news feed that aggregates content from both internal sources (e.g., company announcements, community posts) and external sources (e.g., RSS feeds, external news). It enables employees to discover relevant updates in a social-style feed, aligning with the requirement for a unified internal and external news experience.

Answer

Microsoft Viva Insights

Answer

Microsoft Stream

Answer

Microsoft SharePoint

Question 5

A business stakeholder asks how Microsoft 365 can help them access cloud resources from laptops, tablets, and phones over the internet. Cloud concept or benefit best matches this requirement?

Accepted Answer

Broad network access. Broad network access is a core NIST cloud computing characteristic that enables resources to be accessed over the network by standard mechanisms (e.g., mobile phones, tablets, laptops, and workstations). This directly matches the stakeholder's requirement for accessing cloud resources from various devices over the internet, as Microsoft 365 leverages HTTPS and standard protocols to provide ubiquitous access.

Answer

Sensitivity labels

Answer

Microsoft Planner

Answer

Data Loss Prevention (DLP)

Question 6

A user reports that they cannot access their Microsoft 365 email on their mobile device. The user can access Outlook on the web. Which Microsoft 365 app should the administrator check to verify the user's mobile device is compliant?

Accepted Answer

Microsoft Intune. Microsoft Intune is the correct answer because it is the mobile device management (MDM) and mobile application management (MAM) component within Microsoft 365. When a user cannot access email on a mobile device but can via Outlook on the web, the issue is likely a device compliance policy blocking access. Intune enforces conditional access policies by checking device compliance (e.g., encryption, jailbreak status, minimum OS version) before allowing Exchange Online connectivity.

Answer

Microsoft Defender for Office 365

Answer

Microsoft Entra ID

Answer

Microsoft Purview

Question 7

A company uses Microsoft 365 Copilot to summarize a long email thread. Where does Copilot retrieve the email content from?

Accepted Answer

Exchange Online. Microsoft 365 Copilot retrieves email content directly from Exchange Online, which is the Microsoft 365 service that stores and manages mailboxes, emails, and calendar items. When summarizing a long email thread, Copilot accesses the user's mailbox via Exchange Web Services (EWS) or the Microsoft Graph API, which provides programmatic access to email data. This allows Copilot to read the thread's messages and generate a concise summary without needing to store or index the content elsewhere.

Answer

SharePoint Online

Answer

OneDrive for Business

Answer

Microsoft Viva Topics

Question 8

A tenant administrator is advising a department that wants to use persistent chat, online meetings, channels, and shared files organized by project. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Teams. Microsoft Teams is the best fit because it provides persistent chat, online meetings, channels, and shared files organized by project. Teams integrates with SharePoint for file storage and OneNote for notes, allowing each channel to have its own file repository and meeting scheduling, directly matching the department's requirements.

Answer

Microsoft Forms

Answer

Microsoft Planner

Answer

Microsoft Purview Audit

Question 9

You need to ensure that only authorized users from your tenant can access a SharePoint site. Which setting should you configure?

Accepted Answer

External sharing settings. External sharing settings control who outside your tenant can access SharePoint sites, files, and folders. By configuring these settings at the tenant or site level, you can restrict access to only authorized users from your tenant, blocking external users entirely. This is the direct mechanism for limiting access to internal users only.

Answer

Sensitivity labels

Answer

Conditional Access policy

Answer

Sharing links expiration

Question 10

An HR manager needs to collect feedback from employees about a new wellness program. The manager wants to create a simple survey with multiple-choice questions and have the responses automatically visualized in charts. Which Microsoft 365 app is best suited for this task?

Accepted Answer

Microsoft Forms. Microsoft Forms is specifically designed for creating surveys, quizzes, and polls with automatic response collection and built-in chart visualization. It allows the HR manager to quickly add multiple-choice questions and instantly see aggregated results as charts without any manual setup.

Answer

Microsoft Excel

Answer

Microsoft Word

Answer

Microsoft Teams

Question 11

A compliance-aware administrator is selecting the right Microsoft 365 capability to check known incidents affecting Microsoft 365 services. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Service health. Service health in the Microsoft 365 admin center provides real-time status and historical incident information for all Microsoft 365 services, including known incidents, advisories, and post-incident reports. This is the correct tool for a compliance-aware administrator to check known incidents affecting services, as it directly aligns with monitoring service availability and reliability under the support domain.

Answer

Microsoft Forms

Answer

Microsoft Whiteboard

Answer

Microsoft Stream

Question 12

Refer to the exhibit. You are reviewing a Microsoft Defender for Cloud Apps access policy configuration. What does this policy do?

Accepted Answer

Blocks access from the specified IP range to the SharePoint site and prevents downloads. This policy is configured with an action of 'Block' and a 'Download (including printing)' control set to 'Block' for the specified IP range. When both access and download are blocked, the result is that users from that IP range are completely denied access to the SharePoint site and cannot download any files. Option C correctly describes this combined blocking behavior.

Answer

Allows access but prevents downloads from the specified IP range

Answer

Allows access to the SharePoint site only from the specified IP range

Answer

Disables the policy for the SharePoint site

Question 13

A company uses Microsoft 365 Business Premium. All users have Microsoft 365 E3 licenses, but the IT team wants to enforce conditional access policies to require multifactor authentication (MFA) for all external access to SharePoint Online. Which service should they use to create and manage these policies?

Accepted Answer

Microsoft Entra ID. Microsoft Entra ID (formerly Azure AD) is the identity and access management service that provides Conditional Access policies, which can require MFA for external access to SharePoint Online. These policies are evaluated at authentication time based on signals like user location, device state, and application, and they are independent of the underlying Microsoft 365 license (E3 or Business Premium).

Answer

Microsoft Defender XDR

Answer

Microsoft Intune

Answer

Microsoft Purview

Question 14

Contoso Ltd. is a medium-sized company with 2,000 users. They use Microsoft 365 E5 and have recently deployed Microsoft Teams for collaboration. The IT department has received complaints that external partners (guests) can see internal team names and member lists in the Teams directory. The compliance team requires that external guests must only see teams they are directly added to, and they must not be able to search for other teams or see internal team members who are not members of the same team. Additionally, the HR team wants to use a custom app in Teams that allows employees to submit leave requests, and this app must be available to all employees without requiring them to install anything manually. The IT admin needs to configure Teams settings to meet these requirements. Which two actions should the admin take? (Choose two. Each correct answer is part of the solution.)

Accepted Answer

Disable 'Show all teams' in the Teams admin center to prevent guests from seeing teams they are not members of.. Disabling 'Show all teams' in the Teams admin center (under Teams settings) prevents guests from seeing teams they are not members of in the Teams directory. This directly addresses the compliance requirement that external guests must only see teams they are directly added to and cannot search for other teams or see internal team members outside their own team.

Answer

Block all external access in Teams admin center to prevent guests from joining.

Answer

Configure external sharing settings in SharePoint admin center to limit guest access.

Answer

Enable external access in Teams admin center to allow guests to communicate with internal users.

Question 15

A sales team uses Microsoft Copilot for Sales to draft emails. To ensure Copilot uses the most relevant customer data from Dynamics 365, what must be configured?

Accepted Answer

Dynamics 365 records. Copilot for Sales relies on Dynamics 365 records to access customer data such as contacts, accounts, and opportunities. By configuring the appropriate Dynamics 365 records, Copilot can retrieve the most relevant information to draft personalized emails. Without this configuration, Copilot lacks the necessary data source to generate context-aware content.

Answer

Microsoft Teams channels

Answer

Exchange Online mailboxes

Answer

Microsoft Viva Topics