MS-900 Practice Test 19 — 15 Questions

Question 1

An organization wants to provide employees with a personalized news feed and learning resources within Microsoft 365. Which app should they use?

Accepted Answer

Microsoft Viva. Microsoft Viva is the correct app because it is an employee experience platform that integrates with Microsoft 365 to deliver personalized news feeds via Viva Connections and curated learning resources through Viva Learning. Unlike other apps, Viva is specifically designed to aggregate content from across the organization and external sources into a single, tailored dashboard.

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Microsoft Teams

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Microsoft Stream

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Microsoft SharePoint

Question 2

A user reports that they cannot access their email on their mobile device. The IT administrator suspects a device compliance issue. Which Microsoft 365 service can the administrator use to check the device's compliance status?

Accepted Answer

Microsoft Intune. Microsoft Intune is the correct tool because it is the mobile device management (MDM) and mobile application management (MAM) component of Microsoft 365. It allows administrators to define compliance policies (e.g., requiring encryption, a minimum OS version, or a healthy device attestation) and then check a device's compliance status in real time. When a device is non-compliant, Intune can block access to corporate resources like email, which matches the user's reported issue.

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Microsoft Purview compliance portal

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Microsoft Exchange admin center

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Microsoft Defender for Cloud Apps

Question 3

A company uses Microsoft Forms to collect customer feedback. They want to automatically analyze sentiment from the responses using AI. Which Microsoft 365 service can integrate with Forms for this purpose?

Accepted Answer

Power Automate. Power Automate (D) is the correct service because it can connect Microsoft Forms to Azure AI services (e.g., Azure Cognitive Services Text Analytics) to automatically analyze sentiment from form responses. When a new response is submitted, a Power Automate flow triggers, sends the response text to the AI sentiment analysis API, and stores or reports the result—all without manual intervention.

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Power BI

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SharePoint Online

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Azure Logic Apps

Question 4

While preparing a Microsoft 365 adoption plan, a consultant is asked to manage billing without granting full tenant control. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Billing Administrator. The Billing Administrator role in Microsoft 365 is specifically designed to manage billing tasks—such as invoices, payment methods, and subscription purchases—without granting broader tenant-wide administrative privileges. This aligns directly with the scenario of managing billing while avoiding full tenant control, making it the most relevant concept for the adoption plan.

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Microsoft Stream

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Microsoft Forms

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Microsoft Whiteboard

Question 5

An organization needs to enforce that all external emails are automatically encrypted before delivery to recipients. Which feature should they configure in Microsoft 365?

Accepted Answer

Exchange Online mail flow rules. Exchange Online mail flow rules (also known as transport rules) can be configured to automatically encrypt all external emails by applying Office 365 Message Encryption (OME) based on conditions such as recipient domain or sender address. This allows the organization to enforce encryption for all outbound messages without requiring user intervention, meeting the stated requirement.

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S/MIME

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Microsoft Purview Data Loss Prevention

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Microsoft Purview sensitivity labels

Question 6

A tenant administrator is advising a department that wants to stop maintaining local file servers by using managed cloud storage. Cloud concept or benefit best matches this requirement?

Accepted Answer

Reduced infrastructure maintenance. Moving from on-premises file servers to managed cloud storage (e.g., Microsoft OneDrive, SharePoint Online, or Azure Files) eliminates the need for the department to handle hardware procurement, patching, backups, and physical maintenance. This directly aligns with the cloud benefit of reduced infrastructure maintenance, a core concept in the MS-900 exam's 'Describe cloud concepts' domain.

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Sensitivity labels

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Microsoft Planner

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Data Loss Prevention (DLP)

Question 7

A company wants to deploy a cloud solution where they have the maximum control over the operating system, installed software, and security configurations, but they do not want to manage physical servers or data center facilities. Which cloud service model best meets this requirement?

Accepted Answer

Infrastructure as a Service (IaaS). Infrastructure as a Service (IaaS) provides virtualized computing resources over the internet, giving the customer full administrative control over the operating system, installed software, and security configurations (e.g., firewall rules, patch management) while the cloud provider manages the physical servers, storage, and networking hardware. This model aligns with the requirement for maximum control without managing physical infrastructure.

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Platform as a Service (PaaS)

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Software as a Service (SaaS)

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Hybrid cloud

Question 8

A registered nonprofit organization with 100 employees wants to use Microsoft 365 Business Basic at no cost. Which program should they apply for to be eligible for donated or discounted subscriptions?

Accepted Answer

Microsoft Nonprofit Program. The Microsoft Nonprofit Program provides eligible nonprofit organizations with donated or discounted subscriptions to Microsoft 365 Business Basic (and other products). A registered nonprofit with 100 employees qualifies for up to 10 donated licenses of Microsoft 365 Business Basic (or equivalent) and can purchase additional licenses at a significant discount. This program is specifically designed to support nonprofit missions by reducing technology costs.

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Microsoft Enterprise Agreement

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Microsoft Open Licensing

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Microsoft Cloud Solution Provider (CSP) program

Question 9

An administrator is reviewing a request from users who need to let users provision resources from a portal without provider interaction. Cloud concept or benefit best matches this requirement?

Accepted Answer

On-demand self-service. The requirement describes users provisioning resources from a portal without provider interaction, which is the core definition of on-demand self-service as defined by NIST SP 800-145. In Microsoft 365, this maps to capabilities like users creating Teams, SharePoint sites, or Azure resources via self-service portals without IT intervention.

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Data Loss Prevention (DLP)

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Microsoft Planner

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Sensitivity labels

Question 10

A department head asks which Microsoft 365 option should be used to review file access, sharing changes, and administrator actions during an investigation. Microsoft security, identity, or compliance capability should it use?

Accepted Answer

Microsoft Purview Audit. Microsoft Purview Audit (formerly Office 365 Audit Log) is the correct choice because it provides a unified audit log that captures file access, sharing changes, and administrator actions across Microsoft 365 services. This capability is essential for security investigations, as it allows administrators to search and export detailed records of user and admin activities, meeting the department head's requirement for reviewing historical actions.

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Microsoft Forms

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Microsoft Planner

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Microsoft Stream

Question 11

A marketing team needs to create a short promotional video that includes screen recordings, webcam footage, and text overlays. Which Microsoft 365 app should they use to create this video?

Accepted Answer

Microsoft Clipchamp. Microsoft Clipchamp is the correct app because it is a built-in video editor in Microsoft 365 designed for creating and editing videos with features like screen recording, webcam capture, and text overlays. It provides a timeline-based editing interface that allows users to combine multiple media sources into a single promotional video, making it the ideal tool for this task.

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Microsoft Stream

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Microsoft PowerPoint

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Microsoft Sway

Question 12

A company runs a legacy application that requires a fixed amount of dedicated hardware resources for compliance reasons. However, they want to benefit from cloud-based backup and disaster recovery to reduce on-premises hardware costs. Which cloud deployment model best aligns with this requirement?

Accepted Answer

Hybrid cloud. Hybrid cloud is correct because it allows the company to keep the legacy application on dedicated on-premises hardware for compliance, while leveraging cloud-based backup and disaster recovery services (e.g., Azure Backup and Azure Site Recovery) to reduce on-premises hardware costs. This model combines private cloud (or on-premises infrastructure) with public cloud resources, enabling data replication and failover to the cloud without migrating the application itself.

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Public cloud

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Private cloud

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Community cloud

Question 13

A company migrates its database to a cloud service where the provider manages the database engine, patching, backups, and replication. The customer only manages the data and schema. Which cloud service model is this?

Accepted Answer

Platform as a Service (PaaS). Platform as a Service (PaaS) provides a managed hosting environment where the cloud provider handles the underlying infrastructure, including the database engine, operating system, patching, backups, and replication. The customer is responsible only for managing the data and schema, which aligns directly with the scenario described.

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Infrastructure as a Service (IaaS)

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Software as a Service (SaaS)

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On-premises

Question 14

A sales team uses SharePoint Online to store contract templates. When a new contract is added to a specific library, a notification should be sent to a Microsoft Teams channel with a direct link to the document. Additionally, the contract owner must receive a custom approval request via email before the document is shared externally. Which Microsoft 365 services must be combined to achieve this?

Accepted Answer

Microsoft Power Automate and Microsoft Teams. Microsoft Power Automate can trigger a flow when a new contract is added to a SharePoint Online library, sending a notification with a direct link to a Microsoft Teams channel. Additionally, Power Automate can initiate a custom approval request via email to the contract owner before external sharing is allowed. This combination directly addresses both requirements without needing additional services.

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Microsoft Teams and Microsoft Power Apps

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Microsoft Forms and Microsoft Teams

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Microsoft Power BI and Microsoft Teams

Question 15

A marketing team needs to create a printed newsletter that includes custom graphics, text boxes, and precise layout control. Which Microsoft 365 app is specifically designed for desktop publishing tasks like this?

Accepted Answer

Microsoft Publisher. Microsoft Publisher is the correct answer because it is specifically designed for desktop publishing (DTP) tasks such as creating printed newsletters with custom graphics, text boxes, and precise layout control. Unlike general-purpose word processors or presentation tools, Publisher provides advanced page layout features, including master pages, typography controls, and fine-grained object positioning, making it the appropriate choice for this scenario.

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Microsoft Word

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Microsoft Sway

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Microsoft PowerPoint