MS-900 Practice Test 18 — 15 Questions

Question 1

During requirements gathering, an IT manager says the organization must remove a departing user's license safely. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Preserve or transfer required data according to offboarding policy before reclaiming a license. The most relevant concept for safely removing a departing user's license is the offboarding policy, which includes preserving or transferring required data (e.g., via eDiscovery, retention policies, or data migration) before reclaiming the license. This ensures compliance and data integrity, as license removal can trigger data deletion after a grace period (e.g., 30 days for Exchange Online). The other options are productivity tools, not licensing or offboarding concepts.

Answer

Microsoft Forms

Answer

Microsoft Whiteboard

Answer

Microsoft Stream

Question 2

A 200-user company needs desktop Office apps, Exchange Online mailboxes, Microsoft Teams, and Intune-based device management. Which Microsoft 365 plan is the best fit from the listed options?

Accepted Answer

Microsoft 365 Business Premium.. Microsoft 365 Business Premium is the correct choice because it bundles desktop Office apps (e.g., Word, Excel, Outlook), Exchange Online mailboxes, Microsoft Teams, and Intune-based device management into a single subscription. This plan is specifically designed for small-to-medium businesses needing full productivity, communication, and security/compliance capabilities, including mobile device management (MDM) via Intune.

Answer

Microsoft 365 Business Basic.

Answer

Exchange Online Plan 1.

Answer

Microsoft Teams Essentials.

Question 3

An administrator is reviewing a request from users who need to host training videos securely for employees. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Stream. Microsoft Stream is the correct choice because it is Microsoft 365's enterprise video service designed specifically for securely hosting, sharing, and managing training videos within an organization. It integrates with Microsoft Entra ID for access control, supports permissions-based sharing, and provides features like transcripts, chapters, and engagement analytics, making it ideal for internal training content.

Answer

Microsoft Purview Audit

Answer

Microsoft Forms

Answer

Microsoft Planner

Question 4

A team of financial analysts needs to collaboratively build a complex budget model that includes data from multiple sources. They require real-time co-authoring, advanced formulas, and the ability to create custom charts. Which Microsoft 365 app is best suited for this task?

Accepted Answer

Microsoft Excel. Microsoft Excel is the correct choice because it is designed for complex numerical modeling with advanced formulas, real-time co-authoring via OneDrive or SharePoint, and custom chart creation. The team's requirements for multi-source data integration, collaborative editing, and analytical visualization align directly with Excel's core capabilities, unlike the other apps which lack these features.

Answer

Microsoft Word

Answer

Microsoft PowerPoint

Answer

Microsoft OneNote

Question 5

A company uses Microsoft 365 E5 and wants to implement a zero-trust security model. They need to ensure that all external file sharing requires multi-factor authentication (MFA) and that sensitive documents are automatically labeled. Which combination of services should they use?

Accepted Answer

Microsoft Entra Conditional Access and Microsoft Purview Information Protection. Microsoft Entra Conditional Access can enforce MFA for external file sharing by requiring MFA as a condition for accessing SharePoint/OneDrive resources. Microsoft Purview Information Protection provides automatic sensitivity labeling for documents based on content or context, ensuring sensitive data is labeled without manual intervention. Together, these services directly address the zero-trust requirements of MFA for external sharing and automatic document labeling.

Answer

Microsoft Defender XDR and Microsoft Purview Audit

Answer

Microsoft Intune and Microsoft Defender for Cloud Apps

Answer

Microsoft Defender for Cloud Apps and Microsoft Purview Data Lifecycle Management

Question 6

A school uses Microsoft 365 A3 for faculty and staff. They want to create a hub for teachers to share lesson plans, collaborate on documents, and communicate via instant messaging. They also need to integrate with third-party educational apps. Which Microsoft 365 service should they use as the primary platform?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, document collaboration (via SharePoint and OneDrive), and third-party app connectors into a single hub. For teachers sharing lesson plans, collaborating on documents, and using instant messaging, Teams provides persistent chat, file sharing, and a rich app ecosystem that supports third-party educational app integration through tabs, connectors, and bots.

Answer

Yammer

Answer

SharePoint Online

Answer

OneNote for Windows 10

Question 7

A global sales team uses Microsoft Teams for communication. They need to automate business workflows such as sending approval requests when a new lead is created in Dynamics 365. Which Microsoft 365 service should they integrate with Teams?

Accepted Answer

Power Automate. Power Automate (Option B) is the correct service because it is designed specifically for automating business workflows across Microsoft 365 and third-party services. When a new lead is created in Dynamics 365, a Power Automate flow can trigger an approval request in Teams, enabling seamless process automation without custom code.

Answer

Power Apps

Answer

Power BI

Answer

Power Virtual Agents

Question 8

A service owner is comparing Microsoft 365 capabilities and needs to reset user passwords without assigning Global Administrator. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Password Administrator. The Password Administrator role in Microsoft Entra ID allows a service owner to reset user passwords without needing the highly privileged Global Administrator role. This aligns with the principle of least privilege, as it grants only the specific permissions required for password management while avoiding broader administrative access.

Answer

Microsoft Whiteboard

Answer

Microsoft Forms

Answer

Microsoft Stream

Question 9

A compliance administrator needs to automatically protect sensitive data by applying a 'Confidential' label that encrypts documents and restricts access to a specific user group. The label must be applied when a document containing a credit card number is saved in SharePoint. Which Microsoft Purview feature should be configured?

Accepted Answer

Sensitivity labels with auto-labeling. Sensitivity labels with auto-labeling are the correct choice because they allow you to automatically apply a 'Confidential' label that encrypts documents and restricts access based on sensitive content (e.g., credit card numbers) when documents are saved in SharePoint. This feature uses conditions like sensitive information types to trigger label application, ensuring data protection at rest and in use.

Answer

Retention labels

Answer

Data Loss Prevention (DLP) policies

Answer

Data classification service

Question 10

A compliance-aware administrator is selecting the right Microsoft 365 capability to manage formal records that must be retained and disposed of according to policy. Microsoft security, identity, or compliance capability should it use?

Accepted Answer

Records Management. Records Management in Microsoft 365 (part of Microsoft Purview) is specifically designed to manage formal records by applying retention labels that enforce retention and disposition policies. It allows administrators to declare records, lock them against modification or deletion, and trigger disposal actions based on regulatory or organizational requirements. This directly addresses the need to retain and dispose of records according to policy.

Answer

Microsoft Forms

Answer

Microsoft Planner

Answer

Microsoft Stream

Question 11

Which cloud deployment model exclusively uses resources that are owned and managed by a single organization, and is often chosen for its high level of control and compliance?

Accepted Answer

Private cloud. The private cloud deployment model is correct because it is defined as a cloud infrastructure that is provisioned for exclusive use by a single organization. This model provides the highest level of control over data, security, and compliance, as the organization owns and manages the underlying hardware and software, often within its own data center or via a dedicated hosted environment.

Answer

Public cloud

Answer

Hybrid cloud

Answer

Community cloud

Question 12

A company is migrating its on-premises workloads to Microsoft 365. The IT team wants to minimize latency for users in Europe while ensuring data residency requirements are met. Which cloud concept should the team consider?

Accepted Answer

Geography. Geography in Microsoft 365 refers to a defined geographic boundary (e.g., Europe) that contains one or more Azure regions where data is stored and processed at rest. By selecting a Geography, the IT team ensures that user data remains within European borders to meet data residency requirements, while the proximity of the data centers to users in Europe minimizes network latency. This concept directly addresses both performance and compliance needs without requiring complex hybrid configurations.

Answer

Hybrid deployment

Answer

Redundancy

Answer

Multi-tenancy

Question 13

While preparing a Microsoft 365 adoption plan, a consultant is asked to manage leads, opportunities, customer accounts, and sales processes. Microsoft 365 app or service is the best fit?

Accepted Answer

Dynamics 365 Sales. Dynamics 365 Sales is purpose-built for managing leads, opportunities, customer accounts, and sales processes as part of the Microsoft 365 ecosystem. It provides a customer relationship management (CRM) platform with pipeline management, sales automation, and analytics, directly aligning with the consultant's requirements.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

Microsoft Purview Audit

Question 14

A sales team needs to collaborate on a document in real time and track changes. Which Microsoft 365 app is most suitable?

Accepted Answer

Word for the web. Word for the web (Option C) is the most suitable app because it is specifically designed for real-time co-authoring, allowing multiple users to edit a document simultaneously while tracking changes via the built-in version history and 'Track Changes' feature. Unlike desktop Word, the web version requires no manual sync and leverages Microsoft's Fluid Framework for seamless collaboration across devices.

Answer

OneNote

Answer

Microsoft Forms

Answer

Microsoft Teams

Question 15

An administrator is reviewing a request from users who need to analyze attachments in a protected environment before delivery. Microsoft security, identity, or compliance capability should it use?

Accepted Answer

Safe Attachments. Safe Attachments is the correct Microsoft 365 Defender capability that detonates email attachments in a virtual, protected environment before delivery. It uses behavioral analysis and machine learning to detect malicious content, ensuring that only safe attachments reach the user's inbox. This directly addresses the requirement to analyze attachments in a protected environment.

Answer

Microsoft Forms

Answer

Microsoft Stream

Answer

Microsoft Planner