MS-102 Manage compliance by using Microsoft Purview — 40 Questions

Question 1

A compliance officer needs to automatically retain emails that contain personally identifiable information (PII) for 10 years and then permanently delete them. Which Microsoft Purview feature should be configured?

Accepted Answer

Auto-apply retention labels based on sensitive information types. Auto-apply retention labels based on sensitive information types allow you to automatically classify and retain emails containing PII for a specified period (10 years) and then permanently delete them. This feature uses sensitive information types (e.g., Social Security Number, Credit Card Number) to detect PII and applies a retention label that enforces the retention and deletion actions at the item level, which is required for targeted compliance scenarios.

Answer

Data Lifecycle Management retention policy

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Data classification

Answer

eDiscovery

Question 2

A compliance officer needs to prevent external users from printing or copying content from documents stored in a SharePoint Online site. Which Microsoft Purview feature should be configured to enforce this restriction?

Accepted Answer

Sensitivity labels with encryption and usage rights. Sensitivity labels with encryption and usage rights allow administrators to apply Azure Rights Management (Azure RMS) protection to documents, which can restrict actions such as printing and copying. By configuring a sensitivity label with specific usage rights (e.g., 'View Only' or disabling 'Extract' and 'Print'), external users are prevented from printing or copying content even after the document is downloaded or accessed in SharePoint Online. This is the only Purview feature that directly enforces persistent content-level restrictions on external users.

Answer

Data Loss Prevention (DLP) policy

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Information Barriers

Answer

Microsoft Purview Information Protection without encryption

Question 3

A compliance officer needs to automatically classify documents in SharePoint Online that contain credit card numbers. The classification should apply a label that restricts access and adds a header. Which two Microsoft Purview features must be configured? (Choose two.)

Accepted Answer

Sensitivity labels. Sensitivity labels are correct because they are the Microsoft Purview feature that applies classification markings (such as headers and footers) and encryption or access restrictions to documents. For this scenario, a sensitivity label must be configured to enforce the required header and access restrictions on content containing credit card numbers.

Answer

Retention labels

Answer

Data Loss Prevention (DLP) policies

Question 4

A compliance administrator needs to ensure that all documents in a SharePoint library are retained for exactly 7 years and then allow users to manually dispose of them sooner after a review. What should they configure in Microsoft Purview?

Accepted Answer

Create a retention label with a retention period of 7 years and enable disposition review. Option A is correct because the requirement specifies a fixed 7-year retention period followed by user-initiated disposal after a review. A retention label with a retention period of 7 years and disposition review enabled allows content to be retained for exactly 7 years, after which a disposition review triggers a manual approval process for disposal. This matches the need for both mandatory retention and manual disposal after review.

Answer

Create a retention label with a retention period of 7 years and no additional action

Answer

Create a sensitivity label that restricts access

Answer

Create a record label

Question 5

An organization uses Microsoft Purview Data Loss Prevention (DLP) to protect sensitive data. They want to create a policy that blocks users from pasting credit card numbers into web forms in Microsoft Edge. Which type of DLP policy should they configure?

Accepted Answer

Endpoint DLP. Endpoint DLP is correct because it monitors and controls activities on Windows 10/11 and macOS endpoints, including the ability to block pasting sensitive data like credit card numbers into web forms in Microsoft Edge. This policy extends DLP protection to unmanaged browsers and specific user actions, such as paste, clipboard, and print, which are not covered by cloud-based DLP policies.

Answer

Exchange DLP

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SharePoint DLP

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Teams DLP

Question 6

A legal department needs to preserve all communications related to an ongoing lawsuit. They identify specific users and require that their mailbox items and OneDrive files are not altered or deleted. Which Microsoft Purview feature should be used?

Accepted Answer

Litigation Hold. Litigation Hold is the correct feature because it preserves all mailbox items and OneDrive files for specific users in their current state, preventing any alteration or deletion by users or automated processes. This is essential for legal holds where data must be immutable for eDiscovery purposes, and it applies at the user level rather than broadly across the organization.

Answer

Retention Policy

Answer

Data Loss Prevention (DLP)

Answer

eDiscovery

Question 7

A compliance administrator wants to automatically apply a 'Confidential' sensitivity label to documents that contain tax identification numbers. Which two configurations are required? (Choose two.)

Accepted Answer

Define a sensitive information type for tax IDs. Option A is correct because a sensitive information type (SIT) defines the pattern to detect tax identification numbers (e.g., using regex or keyword lists) in content. Option D is correct because an auto-labeling policy automatically applies the sensitivity label to documents when the SIT is matched, without requiring user intervention. Together, they enable automatic classification based on content inspection.

Answer

Create a sensitivity label with the desired protection settings

Answer

Configure a data loss prevention (DLP) rule

Question 8

A compliance officer needs to ensure that all emails containing sensitive information (e.g., passport numbers) are automatically encrypted when sent to external recipients. The encryption should be enforced without requiring users to manually select an option. Which Microsoft Purview feature should they configure?

Accepted Answer

Data Loss Prevention (DLP) policy with encryption action. A Data Loss Prevention (DLP) policy with encryption action is correct because it automatically detects sensitive information (e.g., passport numbers) using sensitive info types and enforces encryption via Microsoft Purview Message Encryption (OME) as a rule action. This ensures that when an email containing such data is sent to an external recipient, the email is automatically encrypted without requiring user intervention, meeting the compliance officer's requirement.

Answer

Sensitivity labels with auto-labeling

Answer

Message Encryption (OME) policies

Answer

Communication Compliance

Question 9

A compliance administrator needs to preserve all documents in a SharePoint Online site that were created before a specific date for a legal hold. The hold should prevent any modification or deletion of those documents. What should the administrator configure?

Accepted Answer

eDiscovery hold. An eDiscovery hold (also known as a litigation hold) preserves all content in a SharePoint Online site by preventing modification or deletion of documents that match the hold criteria, including those created before a specific date. This hold applies at the site level and ensures that even if users edit or delete documents, the original versions are retained in the Preservation Hold library. It is the correct mechanism for legal holds that require immutable preservation of existing documents.

Answer

Retention label applied automatically

Answer

Data loss prevention policy

Answer

Sensitivity label with encryption

Question 10

A compliance administrator needs to automatically apply a retention label to all documents in a SharePoint Online site that contain Social Security numbers. The label should retain the documents for 5 years and then automatically delete them. Which feature should they configure?

Accepted Answer

retention label with auto-labeling. Option C is correct because retention labels with auto-labeling are designed to automatically apply retention settings based on sensitive information types, such as Social Security numbers, and can enforce a retention period (5 years) followed by automatic deletion. This feature is part of Microsoft Purview's records management and uses trainable classifiers or sensitive info types to trigger the label assignment on SharePoint Online documents.

Answer

Data Loss Prevention (DLP) policy

Answer

sensitivity label with auto-labeling

Answer

An information barrier policy

Question 11

A compliance officer needs to prevent users from accidentally sharing documents containing credit card numbers with external users via email. The block should occur at the time the user attempts to send the email. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Loss Prevention (DLP). Data Loss Prevention (DLP) is the correct feature because it is specifically designed to inspect email content in transit for sensitive data patterns, such as credit card numbers, and enforce policy actions like blocking the message at the transport layer. In Microsoft Purview, DLP policies can be configured to scan Exchange Online messages in real time using sensitive information types (e.g., Credit Card Number) and apply a block action with an optional policy tip to the user before the email leaves the outbound queue.

Answer

Communication compliance

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Records management

Answer

Insider risk management

Question 12

A legal hold is required for all emails in a user's mailbox related to a litigation case. The administrator needs to ensure that the mailbox content is preserved even if the user tries to delete emails. Which Microsoft Purview feature should be used?

Accepted Answer

Litigation Hold. Litigation Hold is the correct choice because it is a Microsoft Purview feature specifically designed to preserve all mailbox content, including deleted items and original versions of modified items, for legal or compliance purposes. When enabled, it places the user's entire mailbox on hold, preventing permanent deletion by the user or automated processes, and ensures that all data related to a litigation case is retained indefinitely until the hold is removed.

Answer

eDiscovery (Standard) case hold

Answer

Retention policy

Answer

In-Place Hold

Question 13

A compliance officer wants to automatically apply a 'Confidential' sensitivity label to documents in SharePoint Online that contain credit card numbers. The label should be applied when the documents are created or modified. Which Microsoft Purview feature should be configured?

Accepted Answer

Create an auto-labeling policy for sensitivity labels. Auto-labeling policies for sensitivity labels in Microsoft Purview can automatically apply a sensitivity label to documents in SharePoint Online based on sensitive information types, such as credit card numbers. This policy scans documents when they are created or modified and applies the label without user intervention, meeting the compliance officer's requirement.

Answer

Create a retention label policy

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Create a Data Loss Prevention (DLP) policy

Answer

Configure a default sensitivity label

Question 14

A compliance officer wants to automatically apply a retention label to documents that contain SWIFT codes (financial identifiers) when uploaded to SharePoint Online. Which two Microsoft Purview features are required for this configuration? (Choose two.)

Accepted Answer

Trainable classifier. Option B is correct because a trainable classifier is required to identify content containing SWIFT codes based on pattern recognition and machine learning. Option C is correct because an auto-apply retention label policy is the mechanism that automatically assigns the retention label to documents when the classifier detects SWIFT codes in SharePoint Online.

Answer

Sensitivity label

Answer

Data Loss Prevention (DLP) policy

Question 15

A compliance administrator needs to preserve all communications in a user's mailbox and OneDrive for an ongoing litigation. The user must continue working normally, but their data should not be altered or deleted. Which Microsoft Purview feature should be applied?

Accepted Answer

Litigation Hold. Litigation Hold is the correct feature because it preserves all mailbox and OneDrive content in its original state, including deleted and modified items, while allowing the user to continue working normally. Unlike eDiscovery Hold, which is applied to specific search results, Litigation Hold is placed directly on the user's mailbox and OneDrive to prevent any data from being altered or deleted during ongoing litigation.

Answer

eDiscovery Hold

Answer

Retention policy

Answer

Data Loss Prevention (DLP) policy

Question 16

A compliance officer wants to automatically apply a 'Confidential' sensitivity label to documents in SharePoint Online that contain credit card numbers. Which two Microsoft Purview features must be configured together? (Choose two.)

Accepted Answer

Data Loss Prevention (DLP) policy. To automatically apply a 'Confidential' sensitivity label to documents containing credit card numbers in SharePoint Online, you must configure a sensitivity label with auto-labeling (client-side or service-side) to detect the sensitive content, and a Data Loss Prevention (DLP) policy to enforce the labeling action. The DLP policy can be set to automatically apply the sensitivity label when credit card patterns are matched, using the same sensitive info types as auto-labeling. Together, they ensure that content is both classified and protected at rest.

Answer

Retention label policy

Answer

Microsoft Purview Information Protection scanner

Question 17

A compliance officer needs to ensure that all emails containing payment card information (PCI) are automatically encrypted when sent to external recipients. The encryption should occur without user intervention. Which two features should be configured together? (Choose two.)

Accepted Answer

Data Loss Prevention (DLP) policy with encryption action. Option A is correct because a Data Loss Prevention (DLP) policy in Microsoft Purview can be configured with an encryption action that automatically encrypts emails containing sensitive information, such as payment card information (PCI), when sent to external recipients. This encryption occurs without user intervention, meeting the compliance officer's requirement. The DLP policy uses built-in sensitive information types (e.g., Credit Card Number) to detect PCI and applies rights management protection via Azure Information Protection.

Answer

Microsoft Purview Message Encryption

Answer

Transport rule with encryption

Question 18

A compliance officer needs to ensure that all documents uploaded to SharePoint Online that contain passport numbers are automatically labeled with a 'Highly Confidential' sensitivity label. Which two Microsoft Purview features must be configured together to achieve this? (Choose two.)

Accepted Answer

Auto-labeling policy for SharePoint Online. Option A is correct because an auto-labeling policy in Microsoft Purview can automatically apply a sensitivity label to documents containing sensitive information, such as passport numbers, when they are uploaded to SharePoint Online. This policy uses conditions based on sensitive info types to trigger the labeling action without user intervention.

Answer

Data Loss Prevention (DLP) policy

Answer

Retention label policy

Question 19

A compliance administrator needs to automatically apply a retention label to documents in a SharePoint Online site that contain the keyword 'Project Alpha'. The label should retain the documents for 5 years and then delete them. Which two Microsoft Purview features must be configured to achieve this? (Choose two.)

Accepted Answer

Auto-labeling policy for SharePoint Online. An auto-labeling policy for SharePoint Online (option B) is required because it can automatically apply a retention label to documents based on conditions such as the presence of specific keywords. The sensitive info type with a keyword dictionary (option D) defines the condition by creating a custom sensitive information type that matches the exact phrase 'Project Alpha', which the auto-labeling policy then uses to trigger the label application.

Answer

Trainable classifiers

Answer

Document Fingerprinting

Question 20

A compliance officer needs to ensure that all outbound emails containing credit card numbers sent to external recipients are automatically encrypted without requiring user intervention. Which Microsoft Purview feature should be configured?

Accepted Answer

Data Loss Prevention (DLP) policy with a rule that encrypts the message when credit card numbers are detected.. Option A is correct because a Data Loss Prevention (DLP) policy in Microsoft Purview can be configured with a rule that automatically detects credit card numbers (using a built-in sensitive info type) and applies encryption via Transport Layer Security (TLS) or Information Rights Management (IRM) to outbound emails sent to external recipients. This meets the compliance officer's requirement for automatic encryption without user intervention, as the DLP rule triggers encryption at the transport level in Exchange Online.

Answer

Sensitivity label with auto-labeling based on credit card numbers.

Answer

Retention policy for Exchange Online.

Answer

eDiscovery case for content search.